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How to change text strings to sentence case in Microsoft Excel?

You may need to change text strings to sentence case in Microsoft Excel. Supposing there are hundreds of text strings in uppercase or lowercase, changing them manually one by one is not a good choice. Are there easy tricks to change text strings to sentence case in Microsoft Excel?

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arrow blue right bubble Change text strings to sentence case in Excel with VBA

If you are experienced with Microsoft Excel, using VBA is a good choice to change text strings to sentence case.

Step 1: Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

Step 2: Click Insert > Module, and paste the following macro in the Module window.

Sub SentenceCase()
'Updateby20131127
Dim Rng As Range
Dim WorkRng As Range
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
For Each Rng In WorkRng
    xValue = Rng.Value
    xStart = True
    For i = 1 To VBA.Len(xValue)
        ch = Mid(xValue, i, 1)
        Select Case ch
            Case "."
            xStart = True
            Case "?"
            xStart = True
            Case "a" To "z"
            If xStart Then
                ch = UCase(ch)
                xStart = False
            End If
            Case "A" To "Z"
            If xStart Then
                xStart = False
            Else
                ch = LCase(ch)
            End If
        End Select
        Mid(xValue, i, 1) = ch
    Next
    Rng.Value = xValue
Next
End Sub

Step 3: Press the F5 key to run this macro, then a dialog is popped up on the screen for selecting a range, see screenshot:

doc-change-case7

Step 4: Click Ok, and you can see the result as shown as below:


arrow blue right bubble Change text strings to sentence case in Excel with Kutools for Excel

Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Get it Now

VBA macro may be not easy for starter users of Microsoft Excel. Please do not worry about it. Kutools for Excel's Change Case tool can change all text strings to sentence case in selections quickly.

Step 1: Select the range in which you will change text strings to sentence case.

Step 2: Click the Kutools > Text Tools > Change Case…. See screenshot:

Step 3: In Change Case dialog box, check the Sentence Case. Option, and click OK or Apply button.

Then you will view all kinds of text strings are changed to sentence case in the selection. See the following figure:

Kutools for Excel's Change Case tool can quickly change text case to UPPER, LOWER, PROPER, Sentence Case, and tOGGLE cASE. Click to know more…


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  • To post as a guest, your comment is unpublished.
    Manohar Packianathan · 2 years ago
    Here is simple way of converting any text with multiple sentences to Sentence Case. The comments on the right show how the text gets transformed at each step.

    Private Function SentenceConvert(strText As String) As String
    strText = LCase(strText) 'I GO. i went. --> i go. i went.
    strText = Replace(Replace(Replace(strText, ". ", ".~"), "? ", "?~"), "! ", "!~") 'i go. i went. --> i go.~i went.
    strText = Replace(strText, " ", "^") 'i go.~i went. --> i^go.~i^went.
    strText = Replace(strText, "~", " ") 'i^go.~i^went. --> i^go. i^went.
    strText = StrConv(strText, vbProperCase) 'i^go. i went. --> I^go. I^went.
    strText = Replace(strText, "^", " ") 'I^go. I^went. --> I go. I went.
    strText = Replace(strText, " i ", " I ")
    SentenceConvert = strText
    End Function
  • To post as a guest, your comment is unpublished.
    Bobbie · 5 years ago
    OR you could simply copy the selection to MS Word, change to sentence case there and copy back.
  • To post as a guest, your comment is unpublished.
    Gerry · 5 years ago
    Good macro, but it would help to have all the variables defined.
  • To post as a guest, your comment is unpublished.
    Alina · 5 years ago
    Really helpful! Thanks! :lol:
  • To post as a guest, your comment is unpublished.
    Joe Grant · 5 years ago
    Thanks for the great tutorial for the macro! I noticed though that any sentences following a sentence ending in an exclamation point did not get capitalized. How do I add this to the macro?