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How to change case of text in Excel?

Author: Tech Support Last Modified: 2024-07-15

Excel offers several intuitive methods for changing the case of text within your worksheets, simplifying data cleaning and presentation. Whether you need to standardize data entry or prepare text for reports, mastering these tools can greatly enhance your spreadsheet skills. This article explores different approaches to modifying text case in Excel using both built-in functions and advanced tools like Kutools for Excel.

Change case of text with Excel Functions

Quickly change case of text with Kutools for Excel

arrow blue right bubble Change case of text with Excel Functions

Excel provides three essential functions to modify text case directly in your worksheets:

LOWER : Converts all text to lowercase (e.g., "EXCEL" becomes "excel").

UPPER: ransforms all text to uppercase (e.g., "excel" becomes "EXCEL").

PROPER :Capitalizes the first letter of each word and sets all others to lowercase (e.g., "i am jay" becomes "I Am Jay").

Suppose you have text that needs case conversion. For example, to change text to lowercase:


To change all the text case to lower case, please do as follows:

1. In an adjacent blank cell, such as cell C1, type the formula below, press the Enter key.



2. Select cell C1 and drag the fill handle to apply this formula to other cells as needed. The text will convert to lowercase as you extend the formula.


3. Since these are formulas, remember to paste them as values if copying to another location.

  • To change all the text case to upper case, please enter this formula below.
  • = UPPER(A1)
  • To change all the text case to proper case, please enter this formula below.
  • =PROPER(A1)

To use the Excel functions for changing text case may be a little bit complicated, but with Kutools for Excel’s Change Case utility, there are more functions you can use to change the text case.

arrow blue right bubble Quickly change case of text with Kutools for Excel

For those seeking a more straightforward and feature-rich option, Kutools for Excel's Change Case utility offers enhanced flexibility and functionality. This tool allows you to not only switch between upper, lower, and proper cases but also provides options for toggle case and sentence case, accommodating virtually any text formatting need.

  • Change any text case to upper case;
  • Change any text case to lower case;
  • Change any text case to proper case;
  • Change any text case to tOGGLE cASE;
  • Change any text case to sentence case;
  • Sentence case: the first word in every sentence is capitalized, and all other letters will be converted to lower case. Sentences are deemed to start after full stops, exclamation marks, colons, and question marks (. ! : ?) (For example: I AM JAY. > I am jay.).
  • tOGGLE cASE: all UPPERCASE characters are converted to lowercase and vice-versa (for example: eXCeL > ExcEl).
Note: To apply this Change Case feature, firstly, you should download and install Kutools for Excel.

1. Select the cells whose text case you want to change.

2. Click Kutools > Text > Change Case, see screenshot:


3. In the Change Case dialog box, specify the type of text case you want to be changed from Change type option, at the same time, you can preview the results from the Preview Pane. See screenshot:


4. Then click OK or Apply button. And the text case of the selected cells has been converted to the case type as you need. (click OK button will close the dialog box and apply the operation; but click Apply button will only apply the operation without closing the dialog box)


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This comment was minimized by the moderator on the site
This really irritates me. Maybe someone can suggest a solution, I didn't find it here. Supposing I want Excel to simply accept a text string AS ENTERED? For example ... KCal ... which has the first TWO letters in upper case and the second two letters in lower case. I am using Microsoft Office Excel 2003, Service Pack 3 Thank you!
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