How to count filtered cells with text in Excel?
In Excel, counting cells with text is simple. But when it comes to counting filtered cells with text, things get tricky. This tutorial will introduce three ways to count the cells with text from a filtered list.
Count filtered text cells using a helper column
Count filtered text cells using SUMPRODUCT, SUBTOTAL, INDIRECT, ROW, and ISTEXT functions
Count filtered text cells using SUMPRODUCT, SUBTOTAL, OFFSET, MIN, ROW & ISTEXT Functions
Count filtered text cells using a helper column
Using the COUNTIF function, in addition with the help of a helper column, we can easily count the filtered text cells. Please do as follows.
1. Please copy the formula below into cell D2, then press the "Enter" key to get the first result.
=SUBTOTAL (103, A2)
Note: The helper column with the SUBTOTAL formula is for testing whether the row is filtered or not. And "103" stands for the "COUNTA" function in the "function_num" argument.
2. Then drag the fill handle down to the cells you want to apply this formula too.
3. Please copy the formula below into cell "F2", then press the "Enter" key to get the final result.
=COUNTIFS(A2:A18,"*", D2:D18, 1)
We can see that there are "4" cells with text in the filtered data.
Count filtered text cells using SUMPRODUCT, SUBTOTAL, INDIRECT, ROW, and ISTEXT functions
Another method of counting the filtered cells with text is using the "combination" of the "SUMPRODUCT", "SUBTOTAL", "INDIRECT", "ROW" & "ISTEXT" Functions. Please do as follows.
Please copy the formula below into cell" E2", then press the "Enter" key to get the result.
=SUMPRODUCT(SUBTOTAL(103, INDIRECT("A"&ROW(A2:A18))), --(ISTEXT(A2:A18)))
Formula Explanation:
- "ROW(A2:A18)" returns the respective row numbers of the range A2:A18.
- "INDIRECT("A"&ROW(A2:A18))" returns the valid cell references from the given range.
- "SUBTOTAL(103, INDIRECT("A"&ROW(A2:A18)))" tests whether the row is filtered or not, and returns 1 for the visible cells, 0 for the hidden and empty cells.
- "ISTEXT(A2:A18)" checks if each cell in range A2:A18 contains text, and return True for the cells with text, False for the other cells. The double unary operator (--) coerces the TRUE and FALSE values into 1's and 0's.
- "SUMPRODUCT(SUBTOTAL(103, INDIRECT("A"&ROW(A2:A18))), --(ISTEXT(A2:A18)))" can be viewed as "SUMPRODUCT({1;1;1;1;1;1;1;1;1}, {0;0;0;1;1;0;0;1;1})". Then the SUMPRODUCT multiplies the two arrays together and returns the sum of values, which is 4.
Count filtered text cells using SUMPRODUCT, SUBTOTAL, OFFSET, MIN, ROW & ISTEXT Functions
The third method of counting the cells with text from a filtered data is "concatenating" the "SUMPRODUCT", "SUBTOTAL", "OFFSET", "MIN", "ROW" & "ISTEXT" Functions. Please do as follows.
Please copy the formula below into cell "E2", then press the "Enter" key to get the result.
=SUMPRODUCT(SUBTOTAL(103, OFFSET(A2:A18, ROW(A2:A18)-2 -- MIN(ROW(A2:A18)-2),,1)), -- (ISTEXT(A2:A18)))
Formula Explanation:
- "OFFSET(A2:A18, ROW(A2:A18)-2 -- MIN(ROW(A2:A18)-2),,1)" returns the individual cell references from range A2:A18.
- "SUBTOTAL(103, OFFSET(A2:A18, ROW(A2:A18)-2 -- MIN(ROW(A2:A18)-2),,1))" checks whether the row is filtered or not, and returns 1 for the visible cells, 0 for the hidden and empty cells.
- "ISTEXT(A2:A18)" checks if each cell in range A2:A18 contains text, and return True for the cells with text, False for the other cells. The double unary operator (--) coerces the TRUE and FALSE values into 1's and 0's.
- "SUMPRODUCT(SUBTOTAL(103, OFFSET(A2:A18, ROW(A2:A18)-2 -- MIN(ROW(A2:A18)-2),,1)), -- (ISTEXT(A2:A18)))" can be viewed as "SUMPRODUCT({1;1;1;1;1;1;1;1;1}, {0;0;0;1;1;0;0;1;1})". Then the SUMPRODUCT multiplies the two arrays together and returns the sum of values, which is 4.
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