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How to open others shared tasks folder in Outlook?

Author: Siluvia Last Modified: 2014-05-30

Knowing another people’s tasks information can help you avoid encountering conflicts when assigning tasks to them. If you are using Microsoft Outlook with Exchange server, you can easily open another person’s Exchange tasks folder after they giving you the reading permission. Please do as the following article shows.

Open others shared tasks folder in Outlook 2007

Open others shared tasks folder in Outlook 2010 and 2013

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arrow blue right bubbleOpen others shared tasks folder in Outlook 2007

If you are using Outlook 2007, you can open others tasks folder as follows.

1. Go to the Tasks view by clicking Tasks in the Navigation Pane.

2. Then click File > Open > Other User’s Folder. See screenshot:

3. Click Name button in the Open Other User’s Folder dialog box.

4. In the Select Name: Global Address List dialog box:

1). Select Global Address List from the Address Book drop down list;

2). Click to select a user that you want to view his task in the list box;

3). Click OK button to close the dialog.

5. When it returns to the Open Other User’s Folder dialog box, please click OK button.

6. Then the tasks folder is appeared in the Navigation Pane under People’s Tasks section. Click on it to view the tasks information.

Note: You can only open others shared tasks folder after they giving you allowed permission.


arrow blue right bubbleOpen others shared tasks folder in Outlook 2010 and 2013

In Outlook 2010 and 2013, you can open others shared tasks folder as follows.

1. Enter the Tasks view by clicking Tasks in the Navigation Pane.

2. Then click Folder > Open Shared Tasks. See screenshot:

3. In the Open Shared Tasks dialog box, please click Name button.

4. In the Select Name: Global Address List dialog box:

1). Select Global Address List from the Address Book drop down list;

2). Click to select a user that you want to view the task in the list box;

3). Click OK button to close the dialog.

5. When it returns to the Open Shared Tasks dialog box, click OK button.

6. Then you will see the shared tasks which you have opened is appeared in the Navigation Pane under Shared Tasks section, and the detailed task information is also displayed. See screenshot:

Notes:

1. You can only open others shared tasks folder after they giving you allowed permission.

2. If other users haven’t shared their task folder with you, it will pop out a prompt box which remind you to send a message to the people. After they allowing your permission and feed back to you, then you can open their shared task folder.


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