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How to send contact list or distribution list to others in Outlook?

Author: Siluvia Last Modified: 2014-06-30

Sharing distribution list with the work team members is the matter you are facing frequently while working with Outlook. Besides import and export distribution list, you can easily share distribution list with others by sending it directly through email. This article will show you how to send contact list or distribution list to others in Outlook.

Send distribution list to others in Outlook

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arrow blue right bubbleSend distribution list to others in Outlook

For sending contact list or distribution list to others in Outlook, please do as follows.

1. In the Mail view, please create a new email message by clicking New E-mail under Home tab.

2. In the Message window, please click Attach Item > Outlook Item under Message tab. See screenshot:

In Outlook 2007, you can just click the Attach Item to display the Insert Item dialog box.

3. In the Insert Item dialog box, please do as follows.

1). Select the Contacts folder which includes the distribution list you want to send to others in the Look in section;

2). Select the distribution list in the Items section;

3). If you want to insert the distribution list as attachment to the email, please check the Attachment option;

And if you check the Text only option, the distribution list will be inserted to the email body as texts.

4). Click OK button.

4. Then you can see the distribution list is inserted in the email, compose your email and then send it.

Note: You can also send other contacts by selecting them one by one in the Insert Item dialog box.


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Comments (2)
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This comment was minimized by the moderator on the site
What I need to know is how to import the list once I receive one that has been sent to me. I cannot find any information on that. Can someone please help me? Thanks so much!
This comment was minimized by the moderator on the site
What I need to know is how to import the list once I receive one that has been sent to me. I cannot find any information on that. Can someone please help me? Thanks so much!
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