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How to send an email to all contacts in category in Outlook?

You may have marked some contacts with specified categories in Microsoft Outlook before. And now you are going to send an email to all contacts marked with a specified category, how to quickly deal with it? In this article, I will show you how to send an email to all contacts marked with a specified category easily in Microsoft Outlook.

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The following steps will walk you through sending an email to all contacts in a specified category at ease in Microsoft Outlook.

Step 1: Shift to the Contact (People) view, and open the contact folder in which contacts with specified category you will send an email to.

Step 2: Show contacts in list:

  1. In Outlook 2007, please click the View > Current View > Phone List.
  2. In Outlook 2010 and 2013, please click the Change View > List on the View tab. See screen shot:

Step 3: Arrange contacts in categories:

  1. In Outlook 2007, please click the View > Arrange By > Categories.
  2. In Outlook 2010 and 2013, please click the Categories on the View tab. See screen shot:

Step 4: Click to highlight the specified category name which you will send an email to the contacts marked with.

Step 5: Send an email to all contacts in the category:

  1. In Outlook 2007, please click the Actions > Create > New Message to Contact.
  2. In Outlook 2010 and 2013, please click the Email button on the Home tab. See screen shot:

Step 6: A warning dialog box pops up and tells you that your action will apply to all items in the specified category. Just click the OK button.

Then it will create a new email with recipients of all contacts in the specified category.

Step 7: Compose this new email, and click the Send button.


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  • To post as a guest, your comment is unpublished.
    Jonah · 1 years ago
    Can you do this with VBA?
  • To post as a guest, your comment is unpublished.
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  • To post as a guest, your comment is unpublished.
    Max Williams · 4 years ago
    Hello and Good Day

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    We can place your website on top of the Natural Listings on Google, Yahoo and MSN. Our Search Engine Optimization team delivers more top rankings than anyone else and we can prove it. We do not use "link farms" or "black hat" methods that Google and the other search engines frown upon and can use to de-list or ban your site. The techniques are proprietary, involving some valuable closely held trade secrets. Our prices are less than half of what other companies charge.

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    I look forward to your mail.

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