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How to send an email to all contacts in category in Outlook?

Author: Kelly Last Modified: 2014-07-15

You may have marked some contacts with specified categories in Microsoft Outlook before. And now you are going to send an email to all contacts marked with a specified category, how to quickly deal with it? In this article, I will show you how to send an email to all contacts marked with a specified category easily in Microsoft Outlook.

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The following steps will walk you through sending an email to all contacts in a specified category at ease in Microsoft Outlook.

Step 1: Shift to the Contact (People) view, and open the contact folder in which contacts with specified category you will send an email to.

Step 2: Show contacts in list:

  1. In Outlook 2007, please click the View > Current View > Phone List.
  2. In Outlook 2010 and 2013, please click the Change View > List on the View tab. See screen shot:

Step 3: Arrange contacts in categories:

  1. In Outlook 2007, please click the View > Arrange By > Categories.
  2. In Outlook 2010 and 2013, please click the Categories on the View tab. See screen shot:

Step 4: Click to highlight the specified category name which you will send an email to the contacts marked with.

Step 5: Send an email to all contacts in the category:

  1. In Outlook 2007, please click the Actions > Create > New Message to Contact.
  2. In Outlook 2010 and 2013, please click the Email button on the Home tab. See screen shot:

Step 6: A warning dialog box pops up and tells you that your action will apply to all items in the specified category. Just click the OK button.

Then it will create a new email with recipients of all contacts in the specified category.

Step 7: Compose this new email, and click the Send button.


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Can you do this with VBA?
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