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How to filter cc or bcc emails in Outlook?

In daily work you may receive some emails that are cc or bcc to you in Microsoft Outlook frequently. Now, let’s say you want to find out all cc or bcc emails in a specified mail folder, how to quickly get it done? Here I will introduce a tricky way to filter all cc or bcc emails easily in Microsoft Outlook.

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To filter all cc or bcc emails from a specified mail folder in Microsoft Outlook, please do as following steps:

Step 1: Shift to the Mail view, and open the mail folder that you will filter cc or bcc emails from.

Step 2: Click the Rules > Manage Rules & Alerts on the Home tab.

Note: If you are using Microsoft Outlook 2007, please click the Tools > Rules and Alerts.

Step 3: In the popping up Rules and Alerts dialog box, please click the New Rule button on the E-mail Rules tab. See screen shot:

Step 3: Now you get into the first Rules Wizard dialog box, click to highlight the Apply rule on messages I receive (or Check messages when they arrive in Outlook 2007), and then click the Next button.

Step 4: In the second Rules Wizard dialog box, please check the option of where my name is not in the To box, and then click the Next button.

Step 5: Now in the third Rules Wizard dialog box, see screen shot below:

(1) Check the option of move it to the specified folder;

(2) Click the text of specified in the Step 2 section;

(3) In the coming Rules and Alerts dialog box, click to highlight a mail folder that you will filter the cc or bcc emails to, and click the OK button. Or you can click the New button to create a new folder for filtering the cc or bcc emails.

(4) Click the Next button in the third Rules Wizard dialog box.

Step 6: Go ahead to click the Next button without choosing any exception(s) in the fourth Rules Wizard dialog box.

Step 7: Then in the final Rules Wizard dialog box,

(1) Enter a name for the rule in the Step 1: Specify a name for this rule box;

(2) Check the Option of Run this rule now on messages already in “your folder name”’

(3) Click the Finish button.

Step 8: Close the Rules and Alerts dialog box with clicking the OK button.

When running the custom rule in the opened mail folder, all emails that are cc or bcc to you will be filtered and moved to the certain mail folder you specified in Step 5.

 

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  • To post as a guest, your comment is unpublished.
    Maria · 6 months ago
    Hello, I have a mailbox where I need a rule to move all incoming emails into a folder if it has a specific email address in To or CC field. It doesn't matter if there are other emails addresses included. Any idea how to achieve this?
  • To post as a guest, your comment is unpublished.
    Johanna · 1 years ago
    Can you specify those coming from internal server onto move, and external cc's keep in inbox?
    Kind regards,
    Johanna
  • To post as a guest, your comment is unpublished.
    Jimy Rayani · 1 years ago
    Hi,

    I need your help to apply this rule for BCC emails only. CC emails should not be moved. Do you have any suggestions?

    Kind regards,
    Sal
    • To post as a guest, your comment is unpublished.
      Richard · 1 years ago
      there is a rule "except where my name is in the Cc box"
  • To post as a guest, your comment is unpublished.
    Sandra · 2 years ago
    Hi,

    thanks but in the folder "unread emails", I still have the emails where my name isin the cc. How can I manage that?

    BR,
    Sandra
  • To post as a guest, your comment is unpublished.
    Thato · 2 years ago
    Hi there, a user wants to BCC herself and every time she does that, the mails get moved to another folder which she did not create. how can I stop that as there are no rules created so I'm confused as to why the mails move after being read under the Inbox folder.

    Thanks,