How to filter cc or bcc emails in Outlook?

Author: Kelly Last Modified: 2024-07-31

In daily work you may receive some emails that are cc or bcc to you in Microsoft Outlook frequently. Now, let’s say you want to find out all cc or bcc emails in a specified mail folder, how to quickly get it done? Here I will introduce a tricky way to filter all cc or bcc emails easily in Microsoft Outlook.

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To filter all cc or bcc emails from a specified mail folder in Microsoft Outlook, please do as following steps:

Step 1: Shift to the Mail view, and open the mail folder that you will filter cc or bcc emails from.

Step 2: Click the Rules > Manage Rules & Alerts on the Home tab.

the Manage Rules & Alerts button

Note: If you are using Microsoft Outlook 2007, please click the Tools > Rules and Alerts.

Step 3: In the popping up Rules and Alerts dialog box, please click the New Rule button on the E-mail Rules tab. See screen shot:

the Rules and Alerts dialog box

Step 3: Now you get into the first Rules Wizard dialog box, click to highlight the Apply rule on messages I receive (or Check messages when they arrive in Outlook 2007), and then click the Next button.

the the Apply rule on messages I receive option

Step 4: In the second Rules Wizard dialog box, please check the option of where my name is not in the To box, and then click the Next button.

the option of where my name is not in the To box

Step 5: Now in the third Rules Wizard dialog box, see screen shot below:

(1) Check the option of move it to the specified folder;

(2) Click the text of specified in the Step 2 section;

(3) In the coming Rules and Alerts dialog box, click to highlight a mail folder that you will filter the cc or bcc emails to, and click the OK button. Or you can click the New button to create a new folder for filtering the cc or bcc emails.

(4) Click the Next button in the third Rules Wizard dialog box.

the third Rules Wizard dialog box

Step 6: Go ahead to click the Next button without choosing any exception(s) in the fourth Rules Wizard dialog box.

Step 7: Then in the final Rules Wizard dialog box,

(1) Enter a name for the rule in the Step 1: Specify a name for this rule box;

(2) Check the Option of Run this rule now on messages already in “your folder name”’

(3) Click the Finish button.

the final Rules Wizard dialog box

Step 8: Close the Rules and Alerts dialog box with clicking the OK button.

When running the custom rule in the opened mail folder, all emails that are cc or bcc to you will be filtered and moved to the certain mail folder you specified in Step 5.