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How to export and backup user Outlook profile?

It’s not easy and time-consuming to add email accounts, design signatures, make rules, etc. in Microsoft Outlook. Therefore, it’s quite necessary to back up the user Outlook profile before crucial changes. It also save your time to transfer account settings to new computer with exported user Outlook profile. In this article, I will describe how to export and back up user Outlook profiles in details.

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To export and backup the user Outlook profile, please do as following:

Step 1: Close your Microsoft Outlook, and then press the Win+ R keys at the same time to open the Run dialog box.

Step 2: Enter the regedit into the Open box in the Run dialog box, and then click the OK button.

doc-export-backup-profile-1

Step 3: In the popping up User Account Control dialog box, please click the Yes button.

Step 4: Now the Register Editor window opens. Find out the Profile folder with following paths:

For Outlook 2010 and 2007: HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles

For Outlook 2013: HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Profiles

Step 5: Right click the profile folder in the Registry Editor window, and then select the Export from the right-clicking menu. See screen shot above.

Step 6: Then the Export Registry File dialog box comes out. In this dialog box, please:

(1) Open the folder that you will save exported user Outlook profile in;

(2) Enter a name for the exported user Outlook profile in the File name box;

(3) Click the Save button.

Then the User Outlook profile is exported and saved into the specified folder at once.

Step 7: Close the Register Editor window.

Note: Microsoft Outlook will restore the user Outlook profile with just double clicking the exported profile.


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  • To post as a guest, your comment is unpublished.
    Paul · 5 days ago
    This sounds like what I was looking for. But I'm wondering what information is held in the user profile. For example, are my rules, categories, display settings (including views, conditional formatting, folder pane setup), etc. held in there?
  • To post as a guest, your comment is unpublished.
    John Traynor · 3 months ago
    Question: I've found two different export targets, the one you show, and another that uses HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles]
    "DefaultProfile"="Outlook"

    Which is correct?
    • To post as a guest, your comment is unpublished.
      kellytte · 2 months ago
      Hi John Trynor,
      Which version of Outlook are you using? The operations vary by Outlook versions.
      • To post as a guest, your comment is unpublished.
        John Traynor · 2 months ago
        I'm using Office365.
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          Jephunneh · 20 days ago
          HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Profiles this the correct process for O365
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    Test · 3 months ago
    Is it funktuall for Office 2019?
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    User_windows10 · 3 months ago
    Thank you very much. This article helped me so much; you have no idea.
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    Gerald · 4 months ago
    no such regedit location for 2013
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    James · 1 years ago
    Thanks for this help!! Can I also ask how to import this exported Outlook profile on a new device which have Outlook?
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    daniel · 1 years ago
    will I have to re-enter the passwords once I restore the backup?
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    Richard · 1 years ago
    the profile includes the account settings with the email pop info?
    • To post as a guest, your comment is unpublished.
      kelly001 · 1 years ago
      One Outlook profile includes all email accounts and their account settings!
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    Kope · 2 years ago
    Spot on!! THANKS!

    I have Office 2016 so the reg key for that is:
    HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\16.0\Outlook\Profiles
  • To post as a guest, your comment is unpublished.
    mafug · 2 years ago
    YOU GHOD DHAM MUHTHA FHUGGIN SHON OF A BHITTCH CHUNT MUTTA FUGGA CHOCK SUGGA!!!!!!!!!!!!!