How to save and copy view settings to other folders in Outlook?

Let’s say you have customized your calendar view and hidden all birthday appointments from your calendar, how to save the custom view settings in Microsoft Outlook? And what if copying the custom view settings to other folders quickly? In this article, I will show you the way to save your custom view settings, and copy custom view settings to other folders in Microsoft Outlook.

Save custom view setting in Outlook 2010 and 2013

Save custom view settings in Outlook 2007

Copy custom view settings to other folders in Outlook 2010 and 2013

Apply custom view to other folders in Outlook 2007

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arrow blue right bubbleSave custom view settings in Outlook 2010 and 2013

To save custom view settings in Microsoft Outlook 2010 and 2013, you can do as following steps:

Step 1: Click to open the folder that you have customized its view settings.

Step 2: Click the Change View > Save Current View As a New View on the View tab.

Step 3: In the coming Copy View dialog box, enter a name for the custom view in the Name of new View box, check the option of All Calendar folders, and then click the OK button.

Notes:

(1) The option of All Calendar folders will show as All Mail folders, All Contact folders, or others, depending on the kind of opened folder.

(2) It’s OK to check any option in the Can be used on section. However, if you need to apply this custom view setting to other folders in future, you’d better check the option of All Calendar folders.


arrow blue right bubbleCopy custom view settings to other folders in Outlook 2010 and 2013

If you need to copy custom view settings to other folders in Microsoft Outlook 2010 and 2013, do as following:

Step 1: Open the folder whose view settings you will copy to other folders.

Step 2: Click the Change View > Apply Current View to Other Calendar Folders on the View tab.

Step 3: In the popping up Apply View dialog box, check the folders that you will copy custom view settings to, and click the OK button.

Note: If you want to copy custom view settings to the selected folders including subfolders, please check the option of Apply view to subfolders.

After configuring, all mail folders (or calendar/contact/task folders, depending on the kind of opened folder) apply the view settings of opened folder as soon as possible.


arrow blue right bubbleSave custom view settings in Outlook 2007

If you need to save custom views in Microsoft Outlook 2007, you can do as following:

Step 1: Click to open the folder which you have customized its view settings.

Step 2: Click the View > Current View > Define Views.

Step 3: In the popping up Custom View Organizer dialog box, click the Current View Settings in the View Name column, and then click the Copy button.

Step 4: In the coming Copy View dialog box, enter a name for this custom view in the Name of new view box, specify the option of All Mail and Post folders, and click the OK button.

Step 5: Click the OK button in the popping up Customize View dialog box, and click the Close button in the Custom View Organizer dialog box.


arrow blue right bubbleApply custom view to other folders in Outlook 2007

Step 1: Select to open the folder that you want to apply the custom view to.

Step 2: Click the View > Current View > Define Views.

Step 3: In the Custom View Organizer dialog box, click to select the new custom view in the View Name column, and click the Apply View button.


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    Elliott · 2 years ago
    Thanks for the fix!