How to link contacts to a specified contact in Outlook?
For example, your client send email messages to you with two email addresses frequently: one is his company email address, and the other is his own Gmail. The two email addresses may be saved as two contacts. In this case, you can link the two email addresses for easy communication with your client. Here I will describe how to link contacts to a specified contact in Outlook 2013.
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
To link contacts to a specified contact in Microsoft Outlook, please do as following:
Step 1: Open the contact card that you will link other contacts to.
Note: You can open contact card in many situations:
- When reading an email, double click the contact picture or picture placeholder;
- When reading an email, double click the email address of message recipients;
- When searching contacts in To-Do Bar, double click a searched contact;
- Double click a contact in the People Favorites in the To-do Bar;
- When composing emails, meetings, etc., double click an email address in the To/Cc/Bcc filed;
- In the Contacts view, show contacts in the List view with clicking Change View > People on the View tab, and then select the contact for showing in the Reading Pane.
Step 2: Click the ellipsis at the top-right corner, and select the Link Contacts from the drop down list.
Step 3: In the popping up dialog box, enter contact name that you will link to the opened contact card in the Find a contact to link box, click the search results, and click the OK button.
If you have linked contacts to a specified contact, in the specified contact card, you will get the linked contacts with clicking the Email button. See screen shot below:
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...
📧 Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Easily Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Boost Your Outlook Productivity with Tabbed Views / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Over 100 Features Await Your Exploration! Click Here to Discover More.
