Skip to main content

How to sort contacts by first/last name in Outlook?

Author: Kelly Last Modified: 2014-11-29

Normally, all contacts are sorted by the Fila As name in Outlook by default. Sometimes, you may want to sort contacts by the first name or the last name, so that you can find contacts at a glance. In this article, I will introduce two methods to sort contacts by the first/last name in Outlook easily.

Sort contacts by first/last name in Outlook

Quickly sort contacts by first/last name with one click

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook's free version now and enjoy over 70 features with unlimited access forever
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy 70+ powerful features and elevate your email experience!

arrow blue right bubbleSort contacts by first/last name in Outlook

No matter which view your contact folder shows in, you can sort the contacts by first/last name in this contact folder with the following method easily. You can do as following:

Step 1: Shift to the People (Contacts) view, and open the contact folder where you will sort contacts by first/last name.

Step 2: Open the Advanced View Settings dialog box with one of following methods:

  1. In Outlook 2007, click the View > Current View > Customize Current View;
  2. In Outlook 2010 and 2013, click the View Settings button on the View tab.

Step 3: In the opening Advanced View Settings/Customize View dialog box, click the Sort button.

Step 3: In the popping up Sort dialog box, click the Sort items by box, select the First Name (or Last Name) from the drop down list, and click the OK button.

Note: In Outlook 2007โ€™s Phone List/By Category/By Company/By Location view, after the steps above are completed, it will pop up the following dialog box, just click the Yes button to go ahead.

Step 4: Click the OK button in the Advanced View Settings/Customize View dialog box.

Then you will see all contacts in the opening contact folder have been sorted by first/last name already.


arrow blue right bubbleQuickly sort contacts by first/last name with one click

If your contact folder is displaying in the Phone view, By Category view, List view, or By Location view in Outlook 2010 and 2013, you can quickly sort the contacts in this folder by first/name with only one click.

Just click the column name of First Name, and then all contacts are sorted by the first name at once, and so the Last name. See screen shot below:

Note: The First Name column and the Last Name column are not showing in Outlook 2007โ€™s Phone List/By Category/By Company/By Location view, therefore this method does not work in Outlook 2007.


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

๐Ÿค– Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

๐Ÿ“ง Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

๐Ÿ“จ Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

๐Ÿ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

๐ŸŒŸ Interface Magic: ๐Ÿ˜ŠMore Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

๐Ÿ‘ One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  ๐Ÿ•˜Show Sender's Time Zone ...

๐Ÿ‘ฉ๐Ÿผโ€๐Ÿคโ€๐Ÿ‘ฉ๐Ÿป Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single clickโ€”permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2
 

 

 

Comments (1)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
I have been going crazy trying to sort my contacts by first name. These instructions were clear and applied to my Outlook 2016. Thank you!
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations