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How to sort emails by unread then date in Outlook?

As we know, Microsoft Outlook sorts emails by received date by default. Sometimes, you may require to show all unread emails at the top, and keep emails sorting by date at the same time, but it seems impossible to sort emails by unread in Outlook. Alternatively, we can search or show only unread emails firstly, and then sort these unread emails by date in Outlook.

Sort emails by unread then date with searching unread emails

Sort emails by unread then date in searching folder of Unread Mails

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arrow blue right bubbleSort emails by unread then date with searching unread emails

This method will help you search for all unread emails in a mail folder, and then sort these searched unread emails by date in Outlook. And you can do as following:

Step 1: Open the mail folder where you want to sort by unread then date.

Step 2: Activate the Search Tools with putting cursor into the search box, and then click the Unread button on the Search tab in Outlook 2010 and 2013.

Notes:

(1) In Outlook 2013, you can also click the text of Unread at the top of mail list to search for unread emails.

(2) In Outlook 2007, you need to expand the Query Builder with clicking the , click the Add Criteria > Read, and then click the Read box and select the No from the drop down list. See screen shot below:

Step 3: Then sort all unread emails by date with clicking the Date in the Arrangement group on the View tab in Outlook 2010 and 2013.

Note: In Outlook 2007, you need to click the View > Arrange By > Date.


arrow blue right bubbleSort emails by unread then date in searching folder of Unread Mails

In addition to searching for unread emails, we can show all unread emails in the searching folder of Unread Mails, and then easily sort these unread emails by date.

Step 1: Shift to the Mail view, create a new search folder with clicking the New Search Folder button on the Folder tab in Outlook 2010 and 2013.

Note: In Outlook 2007, you need to click the File > New > Search Folder.

Step 2: In the opening New Search Folder dialog box,

(1) Click to select the Unread mail in the Select a Search Folder box;

(2) Click the Search mail in box and specify the email account whose unread emails you will collect;

(3) Click the OK button.

Then the search folder of Unread mail is created under the specified email account.

Step 3: Find out the new created searching folder of Unread Mail in the Navigation Pane, and open it.

Step 4: Sort these unread emails by date with clicking the Date in the Arrangement group on the View tab.

Note: In Outlook 2007, you need to click the View > Arrange By > Date.

 

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  • To post as a guest, your comment is unpublished.
    Ronnie · 2 years ago
    well, we can achieve this feature in office 365 which displays unread conversations based on same subject as a group at the top and we can further optimize that with creating rules.
    • To post as a guest, your comment is unpublished.
      Tony K · 2 years ago
      uhmmm... what?

      I think what most are talking about here is the simplicity of having unread in a section at the top (by date) then all other e-mail, [i]at the same time[/i], just below that, also by date. Simple feature Gmail has had for years.
  • To post as a guest, your comment is unpublished.
    Tony K · 2 years ago
    Ya, I can't believe (well actually I can) that Microsoft hasn't figured this out. INCREDIBLY useful feature that should be a no-brainer.
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    marta · 3 years ago
    [quote name="Jaco Liebenberg"]Useless. This is not what the guy asked. He asked to have the inbox automatically and always show the unread emails at the top, sorted by date, and the read emails in the inbox below those, also sorted by date. Not to have to search for unread emails that he can sort by date, or to only filter unread emails that he can sort by date. This is a very useful request, as I find it works amazingly well in GMail. Outlook does not seem to have the ability to perform this function, though it would have been the most used setting in any outlook mailbox on the planet.[/quote]

    I agree. This is what outlook users want to be able to do.
  • To post as a guest, your comment is unpublished.
    Jaco Liebenberg · 3 years ago
    Useless. This is not what the guy asked. He asked to have the inbox automatically and always show the unread emails at the top, sorted by date, and the read emails in the inbox below those, also sorted by date. Not to have to search for unread emails that he can sort by date, or to only filter unread emails that he can sort by date. This is a very useful request, as I find it works amazingly well in GMail. Outlook does not seem to have the ability to perform this function, though it would have been the most used setting in any outlook mailbox on the planet.
    • To post as a guest, your comment is unpublished.
      Tamara Huraado · 2 years ago
      YES!! All the other email programs seem to be able to do this. Does anyone know of a work around for Outlook?