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How to rename attachments before sending in Outlook?

Author: Kelly Last Modified: 2024-07-24

After attaching some files in an email, you may need to rename the attachments with brief names before sending the email in Outlook. How could you get it done easily? There are three solutions to help you:


Rename an attachment before sending in Outlook

In Outlook, there isn't a built-in feature to directly rename an attachment. However, there is a workaround that you can use to achieve this. Here's how:

1. In the email, right click the attachment you will rename, and select Save As from the context menu. See screenshot:

rename attachment in Outlook 1

2. In the opening Save Attachment dialog box, please (see screenshot below):
(1) Open the destination folder you will save the new copy of selected attachment to;
(2) Type the new name that you will change selected attachment’s name to in the File name box;
(3) Click the Save button.

rename attachment in Outlook 2

3. Now you return to the message window. Please click the attachment you will rename, and press the Delete key to remove it.

4. Click Insert > Attach File > Browse This PC (or Insert > Attach File) to reattach the new copy of the specified attachment.

rename attachment in Outlook 3

5. Now the Insert File dialog box comes out. Please do as following screenshot shown:
(1) Open the folder where you saved the new copy of the specified attachment just now;
(2) Click to select the new copy of attachment;
(3) Click the Insert button.

rename attachment in Outlook 4

And now the new copy of the specified attachment has been attached with new name.

6. Please compose the email and send it.


Rename an attachment before sending in Outlook by amazing tool

If you need to rename an attached file in a new composing email or a replying/forwarding email in Outlook, you can apply the Rename (Attachment) of Kutools for Outlook to get it done easily.

 👉 Kutools for Outlook has a free version now, whose 70+ features are free for a lifetime. Download the Free Version Now.

1. After inserting attachments in a new composing email or a replying/forwarding email, select the attachment you need to rename, and click Kutools > Rename.

rename attachment in outlook by kutools for outlook 1

2. In the popping out Rename dialog, please type in a new name, and click the OK button.

Then you will see the specified attached file is renamed.

rename attachment in outlook by kutools for outlook 2

Rename multiple or all attachments in bulk before sending in Outlook

With the Kutools for Outlook, you can also rename multiple or all attachments in bulk in a new composing email or replying/forwarding email in Outlook.

 👉 Kutools for Outlook has a free version now, whose 70+ features are free for a lifetime. Download the Free Version Now.

1. In a new composing or replying/forwarding email message window, click Kutools > Rename All to enable the feature.

rename attachment in outlook by kutools for outlook 3

2. In the popping out Attachments Rename dialog, please double click an attachment name to make it editable, then type in a new name. If necessary, please repeat this step to rename other attachments.

3. Click the OK button.

Then you will see the attachments are renamed in bulk. See screenshot:

rename attachment in outlook by kutools for outlook 4

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