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How to rename attachments before sending (when forwarding or attaching) in Outlook?

After attaching some files in an email, you may need to rename the attachments with brief names before sending the email in Outlook. How could you get it done easily? There are two solutions to help you:

Quickly rename all attachments in a selected Outlook email

With the fantastic Rename All (Attachments) feature of Kutools for Outlook, you can quickly rename all attachments in the selected email in Outlook! Click for 60-day free trial without limitation!
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arrow blue right bubble Rename an attachment before sending in Outlook

This method will guide you to save the attachment you will rename as another copy with new name, and then reattach the new copy in the email. Please do as follows:

1. In the email, right click the attachment you will rename, and select Save As from the context menu. See screenshot:

2. In the opening Save Attachment dialog box, please (see screenshot below):
(1) Open the destination folder you will save the new copy of selected attachment to;
(2) Type the new name that you will change selected attachment’s name to in the File name box;
(3) Click the Save button.

3. Now you return to the message window. Please click the attachment you will rename, and press the Delete key to remove it.

4. Click Insert > Attach File > Browse This PC (or Insert > Attach File) to reattach the new copy of the specified attachment.

5. Now the Insert File dialog box comes out. Please do as following screenshot shown:
(1) Open the folder where you saved the new copy of the specified attachment just now;
(2) Click to select the new copy of attachment;
(3) Click the Insert button.

And now the new copy of the specified attachment has been attached with new name.

6. Please compose the email and send it.


arrow blue right bubble Rename multiple attachments in bulk before sending in Outlook

If you need to rename multiple attachments in an email before sending it in Outlook, above way will be quite tedious and time-consuming. This method will introduce Kutools for Outlook’s Rename All (Attachments) feature to rename multiple attachments in bulk in an email before sending.

1. Press the Ctrl + S keys to save the composing email with attachments you need to rename, and then close the Message window.

Now the email with attachments has been saved into the Draft folder.

2. Select the email in the Draft folder, and then click Kutools > Rename All. See screenshot:

doc rename attachments before sending 01

3. In the popping out Attachments Rename dialog box, please rename the attachments in the Name column one by one, and then click the OK button. See screenshot:

So far you have bulk renamed multiple attachments in the draft email.

4. Double click to open the draft email in the Message window, compose it, and send it.

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Demo: rename attachments before sending (when forwarding or attaching) in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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