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How to change a signature for Plain Text emails in Outlook?

Let’s say you have designed a signature displaying perfectly in HTML emails in Outlook. However, when inserting the signature in Plain Text emails, the text formats, image, and hyperlinks are lost as below screenshots shown. So how could you change a signature for Plain Text emails only, without affecting it in HTML emails? This article will guide you to fix this problem.

Change a signature for Plain Text emails in Outlook

Signature in HTML email:
Signature in Plain Text email:
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arrow blue right bubbleChange a signature for Plain Text emails in Outlook

To change an Outlook signature for Plain Text emails only, please do as follows:

1. In Outlook, click File > Options to open the Outlook Options dialog box.

2. In the Outlook Options dialog box, click Mail in the left bar, and then click the Signatures button with holding the Ctrl key. See screenshot:

Now the folder containing all Outlook signature files is opening. Please close the Outlook Options dialog box.

3. Double click to open the text file of specified signature that you want to change for plain text emails only.

4. Now the text file of specified signature is opening, please change it as you need, save the changes, and close it. See screenshots:

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From now on, when you insert the specified signature in a plain text email, it will display as what you changed in the text file like below screenshot shown. However, the signature will still display same in HTML emails and rich text emails as before.


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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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    Jeff · 1 years ago
    Very cool. Exactly what I was looking for. Thanks!