Copy all open Word documents at once

When you have multiple Word documents open, you may need to copy them to another folder for backup, sharing, uploading to cloud storage, transferring to another computer, or attaching them to emails. Word does not provide a direct command to copy all open documents at once, but there are several reliable ways to accomplish this.

In this tutorial, you will learn three practical methods. You can manually save each open document into one folder, use Kutools for Word to copy all open documents with one click, or use a VBA macro to automatically copy all open and saved files to a folder you choose.

• Method 1: Use Save As to save each open document to one folder
• Method 2: Copy all open documents with one click using Kutools for Word
• Method 3: Copy all open documents automatically with VBA

Use Save As to save each open document to one folder

This method works in all Word versions. You save every open document into the same folder first. After that, you can select all the files in that folder and copy them together, or attach them together in an email.

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1. In Word, switch to the first open document.
2. Click File > Save As, then select Browse.

   

3. In the Save As window, navigate to the destination folder. Make sure the folder name appears in the address bar, then click Save.

   

4. Repeat the same steps for each open document, always choosing the same folder.
5. When done, open that folder in File Explorer, press Ctrl + A to select all files, then right click and choose Copy.

   

All selected documents are now copied and ready to be pasted into a new location or attached to an email.

Copy all open documents with one click using Kutools for Word

If you frequently need to copy or collect multiple open documents, Kutools for Word can save you time. It provides a built-in feature that allows you to copy all currently open documents to a selected folder with just one click.

1. Open Word and make sure all the documents you want to copy are currently open and have been saved.
2. On the Kutools Plus tab on the ribbon, click More > Copy All Open Files.

   

3. A dialog box will appear confirming that the files have been copied successfully. Click OK.

   

After clicking Copy All Open Files, the selected documents are copied to the clipboard. You can then open any destination folder and press Ctrl + V to paste them there, or paste them directly into an email window as attachments.

Note:

Make sure all open documents are saved before using this feature. If any document contains unsaved changes, it will not be copied successfully. Kutools will list the failed files so you can save them and try again.

Copy all open documents automatically with VBA

If you prefer an automatic method without using add-ins, you can use a VBA macro. This macro copies every open and saved document to a folder you select. It copies the files directly from their original locations, so the currently open documents remain unchanged.

1. In Word, press Alt + F11 to open the VBA editor.
2. Click Insert > Module.

   

3. Paste the following code into the module.

   Option Explicit
   
   Sub CopyAllOpenDocuments()
   
       Dim doc As Document
       Dim destFolder As String
       Dim src As String, dst As String
       Dim fso As Object
       Dim count As Long
   
       With Application.FileDialog(msoFileDialogFolderPicker)
           If .Show <> -1 Then Exit Sub
           destFolder = .SelectedItems(1)
       End With
   
       If Right(destFolder, 1) <> "\" Then destFolder = destFolder & "\"
   
       Set fso = CreateObject("Scripting.FileSystemObject")
   
       For Each doc In Application.Documents
           If doc.Path <> "" Then
               src = doc.FullName
               dst = destFolder & doc.Name
   
               If LCase$(src) <> LCase$(dst) Then
                   fso.CopyFile src, dst, True
                   count = count + 1
               End If
           End If
       Next doc
   
       MsgBox count & " document(s) copied successfully.", vbInformation, "Kutools for Word"
   
   End Sub

4. Press F5 to run the macro.
5. A folder selection dialog will appear. Choose the destination folder where the open documents should be copied, then click OK.

   

6. A confirmation dialog will appear showing how many documents were copied successfully.

   

All eligible open documents are now copied to the selected folder. You can open that folder to view, move, upload, or attach the copied files as needed.

Which method should you use

Conclusion

If you only need to do this occasionally and have just a few open documents, saving them into one folder is usually enough. If you do this frequently or work with many open files, Kutools for Word can save time with its one-click approach. For a fully automated solution without add-ins, VBA is the most flexible option.

I hope you found this tutorial helpful. If you’d like to explore more Word tips and practical solutions, please click here to browse our full collection of Word tutorials.