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How to count unique values in pivot table?

By default, when we create a pivot table based on a range of data which contains some duplicate values, all the records will be counted as well, but, sometimes, we just want to count the unique values based on one column to get the right screenshot result. In this article, I will talk about how to count the unique values in pivot table.

Count unique values in pivot table with helper column

Count unique values in pivot table with Value Field Settings in Excel 2013 and later versions


Count unique values in pivot table with helper column

In Excel, you need to create a helper column to identify the unique values, please do with the following steps:

1. In a new column besides the data, please enter this formula =IF(SUMPRODUCT(($A$2:$A2=A2)*($B$2:$B2=B2))>1,0,1) into cell C2, and then drag the fill handle over to the range cells that you want to apply this formula, and the unique values will be identified as below screenshot shown:

2. Now, you can create a pivot table. Select the data range including the helper column, then click Insert > PivotTable > PivotTable, see screenshot:

3. Then in the Create PivotTable dialog, choose a new worksheet or existing worksheet where you want to place the pivot table at, see screenshot:

4. Click OK, then drag the Class field to Row Labels box, and drag the Helper column field to Values box, and you will get the following pivot table which just counts the unique values.


Count unique values in pivot table with Value Field Settings in Excel 2013 and later versions

In Excel 2013 and later versions, a new Distinct Count function has been added in the pivot table, you can apply this feature to quickly and easily solve this task.

1. Select your data range and click Insert > PivotTable, in the Create PivotTable dialog box, choose a new worksheet or existing worksheet where you want to place the pivot table at, and check Add this data to the Data Model checkbox, see screenshot:

2. Then in the PivotTable Fields pane, drag the Class field to the Row box, and drag the Name field to the Values box, see screenshot:

3. And then click the Count of Name drop down list, choose Value Field Settings, see screenshot:

4. In the Value Field Settings dialog, click Summarize Values By tab, and then scroll to click Distinct Count option, see screenshot:

5. And then click OK, you will get the pivot table which count only the unique values.

  • Note: If you check Add this data to the Data Model option in the Create PivotTable dialog box, the Calculated Field function will be disabled.

More relative PivotTable articles:

  • Apply The Same Filter To Multiple Pivot Tables
  • Sometimes, you may create several pivot tables based on the same data source, and now you filter one pivot table and want other pivot tables are filtered with the same way as well, that means, you want to change multiple pivot table filters at once in Excel. This article, I will talk about the usage of a new feature Slicer in Excel 2010 and later versions.
  • Update Pivot Table Range In Excel
  • In Excel, when you remove or add rows or columns in your data range, the relative pivot table does not update at the same time. Now this tutorial will tell you how to update the pivot table when rows or columns of the data table change.
  • Hide Blank Rows In PivotTable In Excel
  • As we know, pivot table is convenient for us to analyze the data in Excel, but sometimes, there are some blank contents appearing in the rows as below screenshot show. Now I will tell you how to hide these blank rows in pivot table in Excel.

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Comments (28)
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This comment was minimized by the moderator on the site
Thanks ! Saved me a lot of hours, me and my friend !
This comment was minimized by the moderator on the site
My Excel dont have check box " Add this data to the Data Model"
So, What can i do?
This comment was minimized by the moderator on the site
It supports only . xlsx
I have faced with the same problem. Nodody mention this. Everyone talk about MS Excel, and nobody about file)))
This comment was minimized by the moderator on the site
Hello, Jay,
Which Excel version do you use? This option is only added for Excl 2013 and later versions. If you do not find this option, please apply the first method in this article.
https://www.extendoffice.com/documents/excel/2127-excel-pivot-table-count-unique-values.html#a1

Thank you!
This comment was minimized by the moderator on the site
Thank you so much !!!!!
This comment was minimized by the moderator on the site
I cannot edit after I save. Can yo tell me why?
This comment was minimized by the moderator on the site
sorry, this still doesn't provide a solution for me in excel 2010. You're =if(sumproduct() formula doesn't work. It misses the values for the if formula if you use it like you put it and it doesn't count unique values in my excel sheet if I add =if(>1,01;1;0)...
This comment was minimized by the moderator on the site
oh man... you saved me so so so much time !!!
thanks a lot !!!!
This comment was minimized by the moderator on the site
Distinct count Option not shown in summarize value by - Excel version 2013
This comment was minimized by the moderator on the site
Please verify that you have ticked the "Add this data to data model" check in the CreatePivot dialog box :)
This comment was minimized by the moderator on the site
I faced the same issue and then found the resolution.
Seems that it's available only when you tick the "Add this data to the Data Model" checkbox in the Create PivotTable dialog box.
Please try if that helps
This comment was minimized by the moderator on the site
same for me! Any suggestion?
This comment was minimized by the moderator on the site
These all work but only to an extent. I'm trying to find a solution for the issue with all of these. When I create a helper column and use the formula =IF(SUMPRODUCT(($A$2:$A2=A2)*($B$2:$B2=B2))>1,0,1) I do indeed get the distinct count. But how do you resolve the issue were you need the pivot fields to include one of the lines of data where the formula gives a zero? I also tried using the Data Model and distinct count. This gives the correct count but when you double click the data to drill down you do not get the data specified in the pivot.
This comment was minimized by the moderator on the site
Amazing! thanks a tons - this worked for me on Excel 2016.
This comment was minimized by the moderator on the site
I don't see the Distinct Count under Summarize Value By tab. My "Add this data to the Data model" check box is also grey out. How can I change this setting?
This comment was minimized by the moderator on the site
Ran into the same issue... it is probably because the file you opened was as a csv. When I reopened my file as an excel file (either start a new one, copy+paste or save as), I have the functionality of adding to data model
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