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Excel Formula: Count Number of Calls in A Time Range

Author: Sun Last Modified: 2020-11-26

doc convert date to julia 1

Here is a table that records the calls in different time, if you want to count the number of calls in a specific time range, you can use below formula.

If you want to follow along with this tutorial, please download the example spreadsheet.
doc convert date to julia 1

Generic formula:

COUNTIFS(time_record,">="start_time,time_record,"<"&end_time)

Syntaxt and Arguments

Time_table: the data range that contains all timing records about calls.
Start_date, end_date: the time range that you want to count the calls within.

Return Value

The formula returns a numeric whole value.

How this formula works

In table range B3:C12, B3:B12 contains the time that every call comes, cell E3 and cell F3 are the start time and end time in the first time range that you want to count the number of calls within, please use below formula:

=COUNTIFS(B3:B12,">="&E3,B3:B12,"<"&F3)

Press Enter key, the number of calls in the first range has been counted.
doc convert date to julia 1

Then drag the auto fill handle down to count the number of calls in other time ranges.
doc convert date to julia 1

Explanation

COUNTIFS function: returns the number of cells that meet the criteria.

Remark

If you want to get the summation time of calls in the specific time range, you can use below formula:

=SUMIFS(C3:C12,B3:B12,">="&E3,B3:B12,"<"&F3)

Press Enter key and drag auto fill handle down to cell H7.
doc convert date to julia 1

Then format the result as time format h:mm:ss.
doc convert date to julia 1


Relative Formulas

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