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Receive emails manually

Author: Kelly Last Modified: 2020-01-14

After adding email accounts in Outlook, emails arrive in Outlook automatically at a fixed interval (30 minutes by default). Apart from automatic receiving emails, Outlook also provides manual choices to receive emails immediately.

Note: This tutorial is introduced based on exchange account in Microsoft Outlook 2019 desktop program in Windows 10. And it may vary significantly or slightly depending on the types of email accounts (Exchange, IMAP or POP), the versions of Microsoft Outlook, and Windows environments.

Receive emails manually

You can use the commands in the Send & Receive group on the Send / Receive tab to manually receive emails in all folders, the current folder, or a certain send/receive group.

Send/Receive All Folders

Clicking Send/Receive All Folders will start to send and receive emails in all mail folders immediately. Alternatively, you can also press the F9 key to run this command.

Update Folder

Clicking Update Folder will start to send and receive emails in the currently opened folder. In addition, you can press Shift + F9 keys to run this command too.

Send/Receive Groups

If you want to manually send and receive emails in a certain send/receive group, you can click Send/Receive Groups, and then select the specified group in the drop-down menu.


(1) These commands in the Send & Receive group can not only manually receive emails, but also send items.

(2) When manually sending and receiving emails, the Outlook Send/Receive Progress dialog will come out as below screenshot shown. In the progress of sending and receiving, you can click the Cancel All button to terminate the process. And this dialog will be closed automatically after the send/receive progress completes.

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