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How to remove extra spaces between words in cells in Excel?

When you import data in Excel from an external data source, it often comes with some extra spaces. If you don’t want the unnecessary spaces, how do you remove them? In this article, I will introduce you some ways to remove extra spaces between words in cells.

Remove extra spaces between words with TRIM in Excel

Remove extra spaces between words with VBA

Remove extra spaces between words with Kutools for Excel

arrow blue right bubble Remove extra spaces between words with TRIM in Excel

In Excel, you can remove extra spaces between words with TRIM. Please do as follows:

Step 1. Type formula =TRIM(A1) in cell B1 which is adjacent to cell A1, see screenshot:

Step 2. Press Enter key and select B1, then drag the fill handle over the range of cells that you want to apply this formula. And all extra spaces between characters have been removed from the range. See screenshot:

Tip-: 1. As they are formulas, so when you copy and paste them to other places, you need to paste them as values.

arrow blue right bubble Remove extra spaces between words with VBA

With VBA, you also can remove extra spaces between words.

1. Hold ALT button and press F11 on the keyboard to open a Microsoft Visual Basic for Application window.

2. Click Insert > Module, and copy the VBA into the module.

VBA: Remove extra spaces between words:

Sub TrimExcessSpaces()
'Update 20130815
Dim Rng As Range
Dim WorkRng As Range
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
For Each Rng In WorkRng
    Rng.Value = Application.WorksheetFunction.Trim(Rng.Value)
End Sub


3. Click Run button or press F5 key to run the VBA. And a prompt box will pop out to remind you select the range that you want to remove the excess spaces, see screenshot:

4. Then click OK, the extra spaces have been removed from the cells. See screenshot:

arrow blue right bubble Remove extra spaces between words with Kutools for Excel

Have Kutools for Excel installed, with Remove Spaces function, you can remove extra spaces between words quickly and easily.

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 30 days. Get it Now

Please apply Remove Spaces function by clicking Kutools > Text Tools > Remove Spaces. See screenshot:

Step 1. Select a range you want to remove extra spaces in cells.

Step 2. Click Kutools > Text Tools > Remove Spaces and a dialog will be displayed. See screenshot:

Step 3. Check All excess spaces in the Spaces Type option.

Step 4. Click Ok or Apply to remove all extra spaces in cells.

Kutools for Excel's Remove Spaces function also can only remove leading spaces, trailing spaces, leading and trailing spaces or all spaces. Click here to know more about Remove Spaces.

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  • To post as a guest, your comment is unpublished.
    lamis kassem · 1 years ago
    I have the name for ex. Dan Owen
    i want it as Danowen (without spaces) how ??
  • To post as a guest, your comment is unpublished.
    Dhinakar · 4 years ago
    I need space in xl column
    example: TN21AZ8789 instead of TN 21 AZ 8789

    How to apply, Pls reply
  • To post as a guest, your comment is unpublished.
    Noor · 4 years ago

    I have created characters using private character editor,I have created the characters in the middle of the screen,when assigned each character to button,found a huge gap between each character,how to reduce the spaces between characters,any way to resize the characters removing the extra space in each character else I need to design all again.

    Please reply me