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How to export comments from Excel to Word?

Author: Xiaoyang Last Modified: 2014-04-12

For Excel users, inserting comments into the cells is a common task, sometimes, you need to copy and paste these comments to a Word document for some purpose. Of course, you can copy and paste the comment to the Word one by one, but this is a tedious and time-consuming job. Is there any way to export all the comments from Excel to Word at once?

Export comments from current worksheet to Word with VBA code


arrow blue right bubbleExport comments from current worksheet to Word with VBA code

Unfortunately, Excel doesn’t provide the feature to copy and paste all the comments to Word at once. However, with the following VBA code, you can quickly export all comments of active worksheet to the Word document.

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Export comments from current worksheet to Word

Sub CopyCommentsToWord()
'Update 20140325
Dim xComment As Comment
Dim wApp As Object
On Error Resume Next
Set wApp = GetObject(, "Word.Application")
If Err.Number <> 0 Then
  Err.Clear
  Set wApp = CreateObject("Word.Application")
End If
wApp.Visible = True
wApp.Documents.Add DocumentType:=0
For Each xComment In Application.ActiveSheet.Comments
    wApp.Selection.TypeText xComment.Parent.Address & vbTab & xComment.Text
    wApp.Selection.TypeParagraph
Next
Set wApp = Nothing
End Sub

3. Then press F5 key to run this code, and all of the comments in the active worksheet have been exported to a new Word document with itscell address. See screenshot:

doc-export-comments1


Related articles:

How to quickly insert a comment to multiple cells in Excel?

How to change the shape of comment box in Excel?

How to change all comment formats in cells in Excel?

How to change all comments’ author name in Excel?

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Comments (17)
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This comment was minimized by the moderator on the site
This is excellent! however i am struggling to pin the comments to where it belong in the  worksheet. is there any way to be able to label the rows or column or cell in which the comments is extracted?
This comment was minimized by the moderator on the site
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Philip
patchhere.com
This comment was minimized by the moderator on the site
Hey I figured out how to fix this. Line 13 needs to read "For Each xComment In Application.ActiveSheet.CommentsThreaded". (The output isn't exactly like the screenshot, you would have to add xComment.Author or perhaps some other properties in the For loop - but changing from Comments to CommentsThreaded gets this working again.)
This comment was minimized by the moderator on the site
I copied and pasted exactly but it only generated a blank word document. Any ideas?


Sub CopyCommentsToWord()
'Update 20140325
Dim xComment As Comment
Dim wApp As Object
On Error Resume Next
Set wApp = GetObject(, "Word.Application")
If Err.Number <> 0 Then
Err.Clear
Set wApp = CreateObject("Word.Application")
End If
wApp.Visible = True
wApp.Documents.Add DocumentType:=0
For Each xComment In Application.ActiveSheet.Comments
wApp.Selection.TypeText xComment.Parent.Address & vbTab & xComment.Text
wApp.Selection.TypeParagraph
Next
Set wApp = Nothing
End Sub
This comment was minimized by the moderator on the site
same issue. did you manage to solve?
This comment was minimized by the moderator on the site
Same...any thoughts?
This comment was minimized by the moderator on the site
This is super helpful! Thanks!
Is there a way to pull in the row or column header rather than the cell position (B4)?
This comment was minimized by the moderator on the site
I was able to get this result by changing the "xComment.Parent.Address" to "xComment.Parent.Value" in row 14.
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