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How to change all comment formats in cells in Excel?

When we insert comments in a worksheet, sometimes, we may need to change the default comment formats, if there are a few comments, we can change them manually, but if there are hundreds of comments need to be changed, how do you solve it?

Change all comment formats with VBA code

A handy tool to change all comment formats quickly and time-saving

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arrow blue right bubble Change all comment formats with VBA code

With the following VBA code, you can change the font size and the font of the comments in cells, but it can’t change the font colors. please use the following VBA as:

1. Click Developer > Visual Basic, a new Microsoft Visual Basic for applications window will be displayed, click Insert > Module, and then copy and paste the following codes in the module:

Sub FormatAllComments()
Dim xWs As Worksheet
Dim xComment As Comment
For Each xWs In Application.ActiveWorkbook.Worksheets
    For Each xComment In xWs.Comments
        With xComment.Shape.TextFrame.Characters.Font
            .Name = "Times New Roman"
            .Size = 14
        End With
End Sub

In the above code, you can set the .Name and .Size variables as you would like.

2. Then click doc-change-comment-format-1 button to run the code. And then click Review > Show all comments to view the comments, all of the comment formats in the whole workbook have been changed. See screenshots:

doc-change-comment-format1 -2 doc-change-comment-format2

arrow blue right bubble A handy tool to change all comment formats quickly and time-saving

If you want to quickly change other types of format for all comments, you may try to use the Format Comments of Kutools for Excel.

Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. Get it Now

After installing Kutools for Excel, please follow the following steps to change the comment formats:

1. Format one comment with the style that you want to apply to other comments.

2. Click Kutools > More > Format Comments, see screenshot:

3. In the Format Comments dialog box, click Format tab, and choose the scope that you want to change the comment format, you can choose Active sheet or All sheets. Then click Specify the comment cell button to select the cell which contains the specific comment format you want to apply. Then another dialog pops up to tell you the number of cells changed. See screenshot:

4. Then click Ok > Cancel buttons to close the dialog box, and the selected cell comment format has been applied to other comments.


If you don’t want the use the bold font style in all comment cells, please check Force non-bold formatting option.

For more detailed information about Format Comments , please visit Format Comments feature description.

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  • To post as a guest, your comment is unpublished.
    Matt22 · 4 years ago
    Thanks for this bit of code. It worked for me. But, I would also like to stretch the width property so the increase size text will show the way I like it. Recorder records what you see below, but I can't figure out how to get this into the For Each loop.
    Selection.ShapeRange.ScaleWidth 1.63, msoFalse, msoScaleFromTopLeft
    Selection.ShapeRange.ScaleHeight 1.98, msoFalse, msoScaleFromTopLeft

    Any advice on how to update the code for this extra little trick?

    • To post as a guest, your comment is unpublished.
      Roberto · 11 months ago
      Hi, I join myself to the thanksgiving. The piece of code did work perfectly! Thx again!