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How to Change the Shape of the Comment Boxes (Notes) in Excel?

Author: Xiaoyang Last Modified: 2024-07-16

In newer versions of Excel, the classic comment boxes have been updated to include two types of annotations: threaded comments and notes. Threaded comments are designed for dynamic discussions and do not allow for shape changes, while notes (previously known as comments) retain the ability to change shapes. This tutorial will guide you through the process of changing the shape of notes in Excel.

Change the shape of the comment box (note) with the Change Shape Command

Quickly change the shape of the comment box (note) with Kutools for Excel

arrow blue right bubble Change the shape of the comment box (note) with the Change Shape Command

This method involves adding the Change Shape command to the Quick Access Toolbar (QAT) and then using it to change the shape of a comment.

Step 1: Add the Change Shape command to the Quick Access Toolbar (QAT)

1. Right-click the QAT, and click Customize Quick Access Toolbar, see screenshot:


2. In the Excel Options dialog box, from the Choose commands from dropdown list, select Drawing Tools丨Format Tab, and then in the list of commands, click Change Shape, then click the Add button to add the Change Shape into Quick Access Toolbar.


3. Then click OK to close the Excel Options dialog box.

Step 2: Change the shape of a note

1. Navigate to the cell containing the note you want to modify.

2. Go to the Review tab, and in the Notes section, click Edit Note to activate the note. see screenshot:


3. Click the border of the note. It will show small resizing handles or dots, indicating it's ready for editing. See screenshot:


4. With the note selected, click the Change Shape button on the Quick Access Toolbar. Choose your desired shape from the drop-down menu that appears. The note’s border will immediately change to the new shape you selected. See screenshot:


5. At the same time, the selected comment box has been changed. See screenshot:


6. After selecting a new shape, click outside the note to finalize your changes.

arrow blue right bubble Quickly change the shape of comment box (note) with Kutools for Excel

Kutools for Excel offers a powerful and efficient feature called Change Comment Shape, designed to simplify the task of altering the shapes of note boxes (formerly known as comments) across your entire workbook. This feature is particularly valuable for users who handle large datasets with numerous notes, enabling them to maintain a consistent and professional appearance throughout their documents.

Note: To apply this Change Note Shape feature, firstly, you should download and install Kutools for Excel.

1. Click Kutools > More > Change Note Shape, see screenshot:


2. All of the notes of the whole workbook have been listed in the Notes list box, then choose a shape that you like from the Select shape box. Click the Apply All button. Finally, close the dialog. See screenshot:


This will immediately update all notes in the workbook to the new shape, streamlining the consistency and appearance of your data. See screenshot:



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Comments (2)
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This comment was minimized by the moderator on the site
Can a comment box change direction? I have comment boxes at the left side of an Excel document and when read the user has to scroll right to review the message. Can the box be made to open to the right verses left? Thanks
This comment was minimized by the moderator on the site
Where is the QAT? Can't do any of this because you don't say where it is
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