How to change the default workbook/sheet template in Excel?

Normally when we create a new workbook without applying templates, it will show as the following screen shot.

But now I format a blank workbook, such as format to grid square/paper, and I want it to be automatically applied every time when creating a new workbook without specified template, how to deal with it? In this condition, we need to change the default Excel template.


Change the default Excel’s workbook template

Step 1: Create a new workbook, format the workbook as you need.

Step 2: Click the File > Save > Computer > Browse in Excel 2013, or click the File /Office button > Save in Excel 2007 and 2010.

Step 3: In the coming Save As dialog box:

(1) Name the new template as Book in the File name box;

(2) Click the Save as type box and specify the Excel Template (*.xltx) from the drop down list;

(3) Remove the saving path in the Address box, and then paste the following path into the Address box and press the Enter key.

C:\Documents and Settings\%username%\Application Data\Microsoft\Excel\XLSTART

(4) Click the Save button.

Step 4: Restart Microsoft Excel.

From now on, when creating a new workbook without specifying templates, it will create blank workbook in the format of this default workbook template.


Change the default Excel’s worksheet template of Excel

Although you change the default workbook template, you have to change the default Excel’s worksheet template in order that new worksheet will apply the specified formats or styles.

Step 1: Create a new workbook, and format one worksheet as you need.

Step 2: Remove all worksheets in this workbook, except the worksheet you formatted.

Step 3: Click the File > Save > Computer > Browse in Excel 2013, or click the File /Office button > Save in Excel 2007 and 2010.

Step 4: In the coming Save As dialog box:

(1) Name the new template as Sheet in the File name box;

(2) Click the Save as type box and specify the Excel Template (*.xltx) from the drop down list;

(3) Remove the saving path in the Address box, and then paste the following path into the Address box and press the Enter key.

C:\Documents and Settings\%username%\Application Data\Microsoft\Excel\XLSTART

(4) Click the Save button.

Step 5: Restart Microsoft Excel, and then all new worksheets apply the format of default Worksheet template automatically.

Note: If you want to restore the original default workbook template and worksheet template of Microsoft Excel, just open the folder with the following path, and then delete the workbooks of Book and Sheet.

C:\Documents and Settings\%username%\Application Data\Microsoft\Excel\XLSTART

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  • To post as a guest, your comment is unpublished.
    Mike · 1 months ago
    I created that folder in the Application Data folder and placed the teplates there but it did not make any difference

    I can open the files from there and it opens the files the way I want it but when right click on the desktop to create a new excel workbook it is not using the template It opens it from some other location that is still a mystery or maybe it's part of the excel program and it cannot be changed This is the main problem I have and that is why changing the gridlines does not have any effect on the new workbook that I open
    • To post as a guest, your comment is unpublished.
      Mike · 1 months ago
      I found a workaround for this problem


      After massing around with all the settings and not finding anything that works I happened to place the excel 2010 exe file onto the taskbar
      It seems that by doing that it is using the template that I created instead of the new workbook that comes up as the default when I right click on the desktop
      Apparently there is no way to change the color that is assigned to the Automatic color and right clicking on the desktop to open a new file it opens a new workbook not the template that I created so now when I click on the excel in the taskbar it opens a new workbook from a template

      Also if I right click on the excel on the taskbar I can open any recent excel files so I don't have to look around for them on the desktop or in any folders

  • To post as a guest, your comment is unpublished.
    Mike · 1 months ago
    This is not working for me

    I have excel 2010 and I have invisible grid lines I modified the sheet and saved it as template

    The only difference is that the folder shown in the instructions I don't have that so I created it but when I open excel it's not loading the template it's still loading the original from wherever it is located

    Mike
    • To post as a guest, your comment is unpublished.
      kellytte · 1 months ago
      Hi Mike,
      The default book or sheet templates must be saved in the specified folder with the specified names. If they are stored in other folders or with other names, they cannot be applied automatically.
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    Moishe · 1 years ago
    Very helpful- Worked for me!

    Thanks
    • To post as a guest, your comment is unpublished.
      Mike · 1 months ago
      Not sure if this is a problem but in the Application Data I don't have Microsoft\Excel\XLSTART instead I have Local Local low and Roaming and only there I have those folders Microsoft\Excel\XLSTART
      Should I create the Microsoft\Excel\XLSTART in the Application Data folder and delete the Excel\XLSTART folder from the Roaming\Microsoft folder ?