Log in  \/ 
x
or
x
x
Register  \/ 
x

or

How to create a drop down list from another drop down list in Excel?

In this tutorial, I introduce the way to create a drop down list from another drop down list as below screenshot shown in Excel.


Create a drop down list from another drop down list by using Names

Create a drop down list from another drop down list by a handy tool

Easily create a dynamic 2-level or multiple-level dependent drop-down list in Excel

In Excel, to create a 2-level or multiple level drop-down list is complex. Here the Dynamic Drop-down List utility of Kutools for Excel can do you a favor. What you only to do is order the data as example shown, then select the data range and output range, then leave it to the utility.  Click for 30 days free trial!
doc advanced combine rows
 
Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days.

Create a drop down list from another drop down list by using Names

For example, here are some country names, and every country has its own scenic spots, and now I want to create the first drop down list about country name, and then create the second drop down list about the scenic spots, which means that, I only can choose the scenic from of the second drop down list based on the selected country in first drop down list.

1. Select the country names, go to the Name box, give a name for the range, press Enter key. See screenshot:

2. Define scenic cells of each country as named range and name with a country name. See screenshot:


3. Then select a cell you want to create the first drop down list, and click Data > Data Validation > Data Validation. See screenshot:

4. In the Data Validation dialog, under the Settings tab, choose List from the Allow section, and type =Country into the Source textbox, Country is the range name you give to the counties in step 1. See screenshot:

5, click OK. The first drop down list has been created.

Now to create the second drop down list.

6. Select a cell you want to create the second drop down list, click Data > Data Validation > Data Validation.

7. In the Data Validation dialog, under the Settings tab, choose List from the Allow list, and type

=INDIRECT($A$5)

into the Source textbox, $A$5 is the cell you create the first drop down list in. See screenshot:

8. click OK. Now the second drop down list has been created. See screenshots:


Create a drop down list from another drop down list by a handy tool

If you want to create a drop down list from another one much more quickly and easily, the Dynamic Drop-down List of Kutools for Excel will be a good helper for you.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After free installing Kutools for Excel, please do as below:

1. Firstly, place the original data as below screenshot shown
doc select drop down list 11

2. Select the data, click Kutools > Drop-down List > Dynamic Drop-down List.
doc select drop down list 15

3. In the popping dialog, check Mode A: 2 levels dependent Drop-down list option, and then check Horizontal placement list checkbox, and select the output range (the number of output columns must be equal to the number of columns of original data. Click Ok.
doc select drop down list 16

Now the dependent drop-down list has been created.
doc select drop down list 17
doc select drop down list 18


Other Operations (Articles)

How to color coded drop down list in Excel?
In Excel, create a drop-down list can help you a lot, and sometimes, you need to color coded the drop down list values depending on the corresponding selected. For instance, I have created a drop-down list of the fruit names, when I select Apple, I need the cell is colored with red automatically, and when I choose Orange, the cell can be colored with orange...

How to set/show preselected value for drop down list in Excel?
In default, the general drop down list you created is show blank before you choosing one value from the list, but in some cases, you may want to show or set a preselected value/default value for the drop down list before users selecting one from the list...

How to auto update drop down list in Excel?
In Excel,if you add new data in the cell below the original data range, the relative drop down list cannot be updated. Here I will tell you a good way to auto update the drop down list when adding new data to the original data.


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.