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How to insert signature into Outlook email when sending by vba in Excel?

When sending email by running VBA code in Excel, the Outlook signature will not be displayed in the email body automatically. This article is talking about sending email with Outlook signature displaying in the email body by VBA code in Excel.

Insert signature into Outlook email when sending by Excel VBA


Easily send email through Outlook based on created mailing list:

The Send Emails utility of Kutools for Excel helps users sending email through Outlook based on created mailing list in Excel. See screen shot:

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 60 days. Download the free trial now


Insert signature into Outlook email when sending by Excel VBA


Supposing you need to send emails to a list of email addresses include the Outlook signature in all sending emails. Please do as follows.

1. Please replace the .Body line in below VBA 2 with the code in VBA 1. And in the VBA 2, move the .Display line up until it locates below the With xMailOut line.

VBA 1: Template of send email with signature in Excel

.HTMLBody = "This is a test email sending in Excel" & "<br>" & .HTMLBody

VBA 2: Send email to email addresses specified in cells in Excel

Sub SendEmailToAddressInCells()
    Dim xRg As Range
    Dim xRgEach As Range
    Dim xRgVal As String
    Dim xAddress As String
    Dim xOutApp As Outlook.Application
    Dim xMailOut As Outlook.MailItem
    On Error Resume Next
    xAddress = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("Please select email address range", "KuTools For Excel", xAddress, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    Application.ScreenUpdating = False
    Set xOutApp = CreateObject("Outlook.Application")
    Set xRg = xRg.SpecialCells(xlCellTypeConstants, xlTextValues)
    For Each xRgEach In xRg
        xRgVal = xRgEach.Value
        If xRgVal Like "?*@?*.?*" Then
            Set xMailOut = xOutApp.CreateItem(olMailItem)
            With xMailOut
                .To = xRgVal
                .Subject = "Test"
                .Body = "Dear " _
                      & vbNewLine & vbNewLine & _
                        "This is a test email " & _
                        "sending in Excel"
                .Display
                '.Send
            End With
        End If
    Next
    Set xMailOut = Nothing
    Set xOutApp = Nothing
    Application.ScreenUpdating = True
End Sub

The following screenshot can help you to easily find the differences after changing the VBA code.

After running the VBA code, you can see the default Outlook signature is inserted into the created emails’ body automatically as below screenshot shown.


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  • To post as a guest, your comment is unpublished.
    Kasun · 27 days ago
    Thanks a lot...
  • To post as a guest, your comment is unpublished.
    Prakash · 5 months ago
    Superb!!!!
  • To post as a guest, your comment is unpublished.
    Michael · 8 months ago
    I'm having trouble running this on excel 2016. I get a "Compile Error: User Defined Type Not Defined" message. Please help!
  • To post as a guest, your comment is unpublished.
    Maggie · 8 months ago
    If my body text is linked to pull from excel fields, the use of & .HTMLBody at the end of the string erases all of the body text and just leaves the signature.
  • To post as a guest, your comment is unpublished.
    viraj Shirsat · 11 months ago
    how to add signature if the macro is used by multiple user.
    for eg my macro will be run by 3 other persons as well. So how can the macro use the signature of the user who is running the macro.
    thanks in advance
    • To post as a guest, your comment is unpublished.
      crystal · 9 months ago
      Good Day,
      The VBA code can automatically recognize the default signature in the Outlook of the sender, and send email with his own signature through Outlook.