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How to add data labels from different column in an Excel chart?

Author Kelly Last modified

In general, when you add data labels in a chart, it will pick up data labels from the data source of the active chart automatically. However, in some cases, you may need to add data labels from a different column. How to deal with it? This article will introduce two solutions.

Manually add data labels from different column in an Excel chart

This method will guide you to manually add a data label from a cell of different column at a time in an Excel chart.

  1. Right click the data series in the chart, and select Add Data Labels > Add Data Labels from the context menu to add data labels.

  2. Click any data label to select all data labels, and then click the specified data label to select it only in the chart.
  3. Go to the formula bar, type =, select the corresponding cell in the different column, and press the Enter key.

  4. Repeat steps 2 to 3 above to add data labels from the different column for other data points.
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Batch add all data labels from different column in an Excel chart

This method will introduce a solution to add all data labels from a different column in an Excel chart at the same time. Please do as follows:

  1. Right click the data series in the chart, and select Add Data Labels > Add Data Labels from the context menu to add data labels.

    Right click the data series in the chart, and select Add Data Labels

  2. Right click the data series, and select Format Data Labels from the context menu.

    Right click the data series, and select Format Data Labels

  3. In the Format Data Labels pane, under Label Options tab, check the Value From Cells option, select the specified column in the popping out dialog, and click the OK button.

    check the Value From Cells option, and select the specified column in the pane

    Now the cell values are added before original data labels in bulk.

  4. Go ahead to untick the Y Value option (under the Label Options tab) in the Format Data Labels pane.

    untick the Y Value option in the pane

    Note: If you are dealing with different types of charts, such as a clustered column chart, the option will display under a different name, say the Value option.

So far, you have added all data labels from the specified column in bulk.

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