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How to quickly insert multiple blank rows or columns in Excel at once?

When you need to quickly insert 10 blank rows between Row 2 and Row 3 or insert 10 blank rows above specific row in Excel, how would you do? Usually you may insert each blank row one by one. This article focuses on tricky ways to insert multiple blank rows or columns quickly in Excel.

Insert multiple blank rows or columns quickly with Insert command

Insert multiple blank rows or columns quickly with keyboard shortcut

Insert multiple blank rows or columns quickly with Kutools for Excelgood idea3


Insert multiple blank rows or columns quickly with Insert command


You can insert 10 blank rows between Row 2 and Row 3 at once with the following steps:

Step 1: Select 10 entire rows below from Row 3 (includes the row 3).

Step 2: Then using the following two ways to insert rows:

(1.) Right click the selected rows, and choose the Insert item in the context menu, see screenshot:

doc-insert-multiple-rows1

(2.) Or you can also click Home > Insert > Insert Sheet Rows.

doc-insert-multiple-rows2

Then it will insert 10 blank rows between the Row 2 and Row 3 quickly. You can insert multiple blank columns with same way. For example, you can quickly insert 10 blank columns before column 3.


Insert multiple blank rows or columns quickly with keyboard shortcut

Actually, we can apply the keyboard shortcut of F4 to insert multiple blank rows or columns.

Firstly of all, insert a blank row above Row 3, then press the F4 key for 9 times, and it inserts 10 blank rows between the Row 2 and Row3. And this way also apply to inserting multiple columns.

If you need to insert dozens of blank rows or columns, you have to press the F4 key for many times. Sometimes it may be tedious and time-consuming.


Insert multiple blank rows or columns quickly with Kutools for Excel

Is there a way to insert multiple blank rows or columns, without neither accounting and selecting proper amount of rows nor pressing F4 repeatedly? Yes, the Kutools for Excel's Insert Blank Rows & Columns tool can help you deal with it conveniently.

Kutools for Excel, with more than 120 handy functions, makes your jobs easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

Step 1: Select the Row 2 and Row 3 in this case

Step 2: Click Kutools > Insert > Insert Blank Rows & Columns, see screenshot:

doc insert mul rows 1

Step 3: In the Insert Blank Rows & Columns dialog box, choose the Insert type you need. Enter 1 in the Interval of box, and enter 10 in Rows box of the Options section. See screenshot:

doc-insert-multiple-rows4

Step 4: Then click OK, and 10 blank rows are inserted between the Row 2 and Row 3 at a blink of eyes.

doc-insert-multiple-rows5

With this Insert Blank Rows & Columns tool of Kutools for Excel, you can also quickly insert specific number of blank rows/columns with specific intervals between exiting data. Click to know more…


Related articles:

Quickly insert blank row every other row

Quickly insert blank column every other column


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  • To post as a guest, your comment is unpublished.
    summer · 1 years ago
    "Firstly of all, insert a blank row above Row 3, then press the F4 key for 9 times, and it inserts 10 blank rows between the Row 2 and Row3. And this way also apply to inserting multiple columns.
    If you need to insert dozens of blank rows or columns, you have to press the F4 key for many times. Sometimes it may be tedious and time-consuming."

    Actually, I've found that it's a LOT easier than that. You just need to highlight the no of rows you want to insert, then press F4 ONE time. Eg you want to insert 10 rows between Row 2 and Row 3. Just highlight Row 3 and 9 rows below that, and press F4 ONCE. Voila! F4 just repeats the row insertion command, it doesn't affect how many you insert. If you want more, highlight more. If you want less, highlight less. Easy peasy!
    • To post as a guest, your comment is unpublished.
      Stella · 1 years ago
      Thanks very much for helping out with the tedious time consuming row by row insertion that I was having to use everyday of my working life. Phew!
      This is a great help and time saver especially the last addition of highlighting any # of rows and and pressing F4 once! :=) Very helpful indeed!
      I absolutely agree, English grammar does not count here, the explanation is a gold mine in itself when it comes to time saving oh the time I wasted when I didn't know about this trick.
  • To post as a guest, your comment is unpublished.
    darkstar · 1 years ago
    where i can find the crack version?
  • To post as a guest, your comment is unpublished.
    Phily1 · 2 years ago
    Quick and to the point . Thanks :-)
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    sara · 2 years ago
    And Geoffrey was never heard from again.
  • To post as a guest, your comment is unpublished.
    vinay · 2 years ago
    thank you ..really defined at one shot excellent way..!