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How to quickly insert multiple blank rows or columns in Excel at once?

When you need to quickly insert 10 blank rows between Row 2 and Row 3 or insert 10 blank rows above specific row in Excel, how would you do? Usually you may insert each blank row one by one. This article focuses on tricky ways to insert multiple blank rows or columns quickly in Excel.

  1. Insert multiple blank rows or columns quickly with Insert command
  2. Insert multiple blank rows or columns quickly with hotkeys 1
  3. Insert multiple blank rows or columns quickly with hotkeys 2
  4. Insert multiple blank rows or columns quickly with Kutools for Excel
  5. Insert multiple blank rows/columns between each row/column
  6. Insert multiple blank rows/columns between multiple rows/columns randomly

Quickly insert multiple blank rows/columns between each row/column in Excel

Normally we can insert blank rows easily by selecting rows, right clicking, and select Insert from the context menu in Excel. But with Kutools for Excel's Insert Blank Rows & Columns feature, you can easily insert multiple blank rows or columns between two selected rows or columns in Excel. What's more, this utility also supports insert blank rows/columns between every n rows/columns in bulk. Full Feature Free Trial 30-day!
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Insert multiple blank rows or columns with Insert feature


For example, we need to insert 3 blank rows between the Row 4 and Row 5 in a worksheet, we can apply the Insert feature to finish the work.

1. Select 3 entire rows below the Row 4. (In my case, I select from Row 5 to Row 7 as below screenshot shown.)

2. Click Home > Insert > Insert Sheet Rows (or Insert Sheet Columns as you need).

Note: You can also right click the selected rows, and select Insert from the context menu. See screenshot:

Then it will insert 3 blank rows below the Row 4 at once. You can insert multiple blank columns with same way. For example, you can quickly insert 10 blank columns before Column 3.


Insert multiple blank rows or columns quickly with hotkeys 1

We still take the example of inserting 3 blank rows between the Row 4 and Row 5. In this method, I will introduce hotkeys to quickly achieve the mission.

1. Select 3 entire rows below the Row 4. (In my case, I select from Row 5 to Row 7.)

2. Holding the Alt key without release, press I key and R key successively.

Now 3 blank rows are inserted between Row 4 and Row 5 immediately.

Notes:
(1) To insert multiple blank columns, please select multiple columns firstly, and press I key and C key successively while holding the Alt key.
(2) Pressing the F4 key will repeat the last action and insert 3 rows each time.

Insert multiple blank rows or columns quickly with hotkeys 2

You can also apply the hotkeys combination of Ctrl + Shift + + keys in the mail keypad to insert multiple blank rows or columns easily.

1. Select 3 entire rows below the Row 4. (In my case, I select from Row 5 to Row 7.)

2. Press Ctrl, Shift, and + keys at the same time.

Notes:
(1) To insert multiple blank columns, please select multiple columns firstly, and then press Ctrl, Shift, and + keys together.
(2) Pressing the F4 key will repeat the last action and insert 3 rows each time.


Insert multiple blank rows or columns quickly with Kutools for Excel

Is there a way to insert multiple blank rows or columns, without neither accounting and selecting proper amount of rows nor pressing F4 repeatedly? Yes, the Kutools for Excel's Insert Blank Rows & Columns tool can help you deal with it conveniently.

Kutools for Excel - Includes more than 300 handy tools for Excel. Full feature free trial 30-day, no credit card required! Get It Now

After installing Kutools for Excel, please do as below:

1. Select the Row 4 and Row 5 in this case, and click Kutools > Insert > Insert Blank Rows & Columns, see screenshot:

2. In the Insert Blank Rows & Columns dialog box, choose the Insert type you need. Enter 1 in the Interval of box, and enter 10 in Rows box of the Options section. See screenshot:

3. Then click OK, and 10 blank rows are inserted between the Row 4 and Row 5 at a blink of eyes.

The Insert Blank Rows & Columns feature of is handy to insert multiple blank rows/columns between two or every n rows/columns. Have a Free Trial!

Insert multiple blank rows/columns between each row/column

Kutools for Excel’s Insert Blank Rows & Columns feature can also insert multiple blank rows or column between every n rows or columns easily in a selection.

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1. Select the range you will add multiple blank rows or columns between every n rows or columns, and click Kutools > Insert > Insert Blank Rows & Columns.

2. In the Insert Blank Rows and Columns dialog, please:
(1) Check Blank rows or Blank columns option as you need;
(2) Specify the interval as you need. For example, you need to insert blank rows between every 2 rows, please enter 2 in the Interval of box;
(3) Specify the number of blank rows you will enter between every n rows or columns  in the Rows box (or Columns box).

3. Click the Ok button.

Now you will see the specified number of blank rows or columns are inserted at the certain interval of rows or columns in the selection.

The Insert Blank Rows & Columns feature of is handy to insert multiple blank rows/columns between two or every n rows/columns. Have a Free Trial!

Insert multiple blank rows/columns between multiple rows/columns randomly

This method will introduce the Sort Range Randomly feature to insert multiple blank rows or columns between multiple rows or columns easily in Excel.

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1. Select the range you will insert blank rows (or columns) randomly, and the blank rows below the range (or blank columns right to the range). See screenshot:

2. Click Kutools > Range > Sort Range Randomly. See screenshot:

3. In the Sort Range Randomly dialog, please check the Entire rows (or Entire columns) option under the Sort tab, and click the Apply button.

Now the selected blank rows (or blank columns) are randomly inserted into the specified range. See screenshot:

This handy Sort Range Randomly feature can sort cells in selection, each row/column, and select certain number of cells/rows/columns in the selection too. Have a Free Trial!

Note: Quickly remove all blank rows

With the Delete Blank Rows feature of Kutools for Excel, you can quickly remove all blank rows from the selected range, active worksheet, selected worksheets, or the whole workbook with only one click! Have a Free Trial!

Kutools for Excel - Includes more than 300 handy tools for Excel. Full feature free trial 30-day, no credit card required! Get It Now

Demo: Insert multiple blank rows or columns in Excel

In this Video, Kutools and Kutools Plus tabs are added by Kutools for Excel. If need it, please click for 30-day free trial without limitation!

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  • To post as a guest, your comment is unpublished.
    apple · 1 years ago
    you can also hit ctrl + f4 to repeat any command like insert row insert column bold or anything else alt + tab is also a useful time saver
  • To post as a guest, your comment is unpublished.
    habib · 1 years ago
    great job!
  • To post as a guest, your comment is unpublished.
    Brett · 1 years ago
    Do you have a version of this for Mac users?
  • To post as a guest, your comment is unpublished.
    summer · 3 years ago
    "Firstly of all, insert a blank row above Row 3, then press the F4 key for 9 times, and it inserts 10 blank rows between the Row 2 and Row3. And this way also apply to inserting multiple columns.
    If you need to insert dozens of blank rows or columns, you have to press the F4 key for many times. Sometimes it may be tedious and time-consuming."

    Actually, I've found that it's a LOT easier than that. You just need to highlight the no of rows you want to insert, then press F4 ONE time. Eg you want to insert 10 rows between Row 2 and Row 3. Just highlight Row 3 and 9 rows below that, and press F4 ONCE. Voila! F4 just repeats the row insertion command, it doesn't affect how many you insert. If you want more, highlight more. If you want less, highlight less. Easy peasy!
    • To post as a guest, your comment is unpublished.
      Stella · 3 years ago
      Thanks very much for helping out with the tedious time consuming row by row insertion that I was having to use everyday of my working life. Phew!
      This is a great help and time saver especially the last addition of highlighting any # of rows and and pressing F4 once! :=) Very helpful indeed!
      I absolutely agree, English grammar does not count here, the explanation is a gold mine in itself when it comes to time saving oh the time I wasted when I didn't know about this trick.
  • To post as a guest, your comment is unpublished.
    darkstar · 3 years ago
    where i can find the crack version?
  • To post as a guest, your comment is unpublished.
    Phily1 · 4 years ago
    Quick and to the point . Thanks :-)
  • To post as a guest, your comment is unpublished.
    sara · 4 years ago
    And Geoffrey was never heard from again.
  • To post as a guest, your comment is unpublished.
    vinay · 4 years ago
    thank you ..really defined at one shot excellent way..!
  • To post as a guest, your comment is unpublished.
    MB · 4 years ago
    Thank you!Saved me half my life! lol
  • To post as a guest, your comment is unpublished.
    Bryan · 5 years ago
    Thank you for the excellent tips! Your guide saved me a LOT of time!
  • To post as a guest, your comment is unpublished.
    Mansoor PK · 5 years ago
    Thank You for your valuable information. it works well
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    Rob Z · 5 years ago
    Thank you for an excellent guide!
  • To post as a guest, your comment is unpublished.
    Brad · 5 years ago
    I took a class in college on excel and learned some pretty nifty things but this was not one of them, [u][b]UNFORTUNATELY[/b][/u]! :zzz

    I don't know why I've never looked this up before but one of the things I despised about excel was no straightforward way of adding more than 1 row at a time like setting up a table in Word.

    Thank God for whoever did this training because my life just got immensely easier! 8)
  • To post as a guest, your comment is unpublished.
    sai venkatesh · 5 years ago
    I was looking for inserting rows easily and your keyboard shortcut F4 was very useful. Thanks. I was doing this inserting one row at a time and used to waste a lot of time.
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    Daria · 5 years ago
    No need to be grammar, or English genius to give tips on excel, thanks for the explanation, very helpful.
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    People Person · 5 years ago
    Jeffrey, that was uncelled for.
    • To post as a guest, your comment is unpublished.
      Brad · 5 years ago
      [quote name="People Person"]Jeffrey, that was uncelled for.[/quote]
      People Person - great sense of humor and word usage. It is obviously that you are not only skilled but highly intelligent with a great plethora of verbage. (pronounced verbaaghe (intentional sp) :lol:
  • To post as a guest, your comment is unpublished.
    Grammar Nazi · 5 years ago
    Jeffrey, maybe you need English classes as well. Typos is plural and should be followed by "make" rather than "makes".

    If you can't use English correctly, how can you even consider berating others ?
  • To post as a guest, your comment is unpublished.
    Janet · 5 years ago
    Jeffrey, that was uncalled for.
  • To post as a guest, your comment is unpublished.
    Jeffrey Smith · 5 years ago
    Too many typos in the instructions makes following the directions very difficult. If you can't use English correctly, how can you consider yourself "professionals" at creating user help?
    • To post as a guest, your comment is unpublished.
      Brad · 5 years ago
      [quote name="Jeffrey Smith"]Too many typos in the instructions makes following the directions very difficult. If you can't use English correctly, how can you consider yourself "professionals" at creating user help?[/quote]

      Jeffrey you need to not only take grammar classes but you need to take some classes on "class", thankfulness and gratefulness!
      Did you learn something from this training? Great, be appreciative! If you didn't learn anything, then that means you already knew it and you're just a troll. Everybody hates trolls!

      [u][b]Man I hate the entitlement mentality.[/b][/u] :-x

      Thank you again to whomever put this training up I greatly appreciate it! I for one could care less about spelling mistakes on the part of someone who just made things immeasurably easier on me.
  • To post as a guest, your comment is unpublished.
    RR · 5 years ago
    Very good nicely presented at straight to the point with the keyboard shortcut which is what I was looking for! keep it up