How to quickly insert multiple blank rows or columns in Excel at once?

When you need to quickly insert 10 blank rows between Row 2 and Row 3 or insert 10 blank rows above specific row in Excel, how would you do? Usually you may insert each blank row one by one. This article focuses on tricky ways to insert multiple blank rows or columns quickly in Excel.

Insert multiple blank rows or columns quickly with Insert command

Insert multiple blank rows or columns quickly with keyboard shortcut

Insert multiple blank rows or columns quickly with Kutools for Excel


arrow blue right bubble Insert multiple blank rows or columns quickly with Insert command


You can insert 10 blank rows between Row 2 and Row 3 at once with the following steps:

Step 1: Select 10 entire rows below from Row 3 (includes the row 3).

Step 2: Then using the following two ways to insert rows:

(1.) Right click the selected rows, and choose the Insert item in the context menu, see screenshot:

doc-insert-multiple-rows1

(2.) Or you can also click Home > Insert > Insert Sheet Rows.

doc-insert-multiple-rows2

Then it will insert 10 blank rows between the Row 2 and Row 3 quickly. You can insert multiple blank columns with same way. For example, you can quickly insert 10 blank columns before column 3.


arrow blue right bubble Insert multiple blank rows or columns quickly with keyboard shortcut

Actually, we can apply the keyboard shortcut of F4 to insert multiple blank rows or columns.

Firstly of all, insert a blank row above Row 3, then press the F4 key for 9 times, and it inserts 10 blank rows between the Row 2 and Row3. And this way also apply to inserting multiple columns.

If you need to insert dozens of blank rows or columns, you have to press the F4 key for many times. Sometimes it may be tedious and time-consuming.


arrow blue right bubble Insert multiple blank rows or columns quickly with Kutools for Excel

Is there a way to insert multiple blank rows or columns, without neither accounting and selecting proper amount of rows nor pressing F4 repeatedly? Yes, the Kutools for Excel's Insert Blank Rows & Columns tool can help you deal with it conveniently.

Kutools for Excel: with more than 120 handy Excel add-ins, free to try with no limitation in 30 days. Get it Now.

Step 1: Select the Row 2 and Row 3 in this case

Step 2: Click Kutools > Insert > Insert Blank Rows & Columns, see screenshot:

doc-insert-multiple-rows3

Step 3: In the Insert Blank Rows & Columns dialog box, choose the Insert type you need. Enter 1 in the Interval of box, and enter 10 in Rows box of the Options section. See screenshot:

doc-insert-multiple-rows4

Step 4: Then click OK, and 10 blank rows are inserted between the Row 2 and Row 3 at a blink of eyes.

doc-insert-multiple-rows5

With this Insert Blank Rows & Columns tool of Kutools for Excel, you can also quickly insert specific number of blank rows/columns with specific intervals between exiting data. Click to know more…

Free Download Kutools for Excel Now


Related articles:

Quickly insert blank row every other row

Quickly insert blank column every other column


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Comments  

Permalink +17 RR
Very good nicely presented at straight to the point with the keyboard shortcut which is what I was looking for! keep it up
2014-01-08 18:52 Reply Reply with quote Quote
Permalink -39 Jeffrey Smith
Too many typos in the instructions makes following the directions very difficult. If you can't use English correctly, how can you consider yourself "professionals" at creating user help?
2014-01-21 15:09 Reply Reply with quote Quote
Permalink +4 Brad
Quoting Jeffrey Smith:
Too many typos in the instructions makes following the directions very difficult. If you can't use English correctly, how can you consider yourself "professionals" at creating user help?


Jeffrey you need to not only take grammar classes but you need to take some classes on "class", thankfulness and gratefulness!
Did you learn something from this training? Great, be appreciative! If you didn't learn anything, then that means you already knew it and you're just a troll. Everybody hates trolls!

Man I hate the entitlement mentality. :-x

Thank you again to whomever put this training up I greatly appreciate it! I for one could care less about spelling mistakes on the part of someone who just made things immeasurably easier on me.
2014-07-06 19:23 Reply Reply with quote Quote
Permalink +9 Janet
Jeffrey, that was uncalled for.
2014-02-11 18:40 Reply Reply with quote Quote
Permalink +31 Grammar Nazi
Jeffrey, maybe you need English classes as well. Typos is plural and should be followed by "make" rather than "makes".

If you can't use English correctly, how can you even consider berating others ?
2014-02-18 13:56 Reply Reply with quote Quote
Permalink +5 People Person
Jeffrey, that was uncelled for.
2014-03-31 10:18 Reply Reply with quote Quote
Permalink +2 Brad
Quoting People Person:
Jeffrey, that was uncelled for.

People Person - great sense of humor and word usage. It is obviously that you are not only skilled but highly intelligent with a great plethora of verbage. (pronounced verbaaghe (intentional sp) :lol:
2014-07-06 19:25 Reply Reply with quote Quote
Permalink 0 Daria
No need to be grammar, or English genius to give tips on excel, thanks for the explanation, very helpful.
2014-05-09 12:36 Reply Reply with quote Quote
Permalink +3 sai venkatesh
I was looking for inserting rows easily and your keyboard shortcut F4 was very useful. Thanks. I was doing this inserting one row at a time and used to waste a lot of time.
2014-06-21 17:19 Reply Reply with quote Quote
Permalink +1 Brad
I took a class in college on excel and learned some pretty nifty things but this was not one of them, UNFORTU NATELY! :zzz

I don't know why I've never looked this up before but one of the things I despised about excel was no straightforward way of adding more than 1 row at a time like setting up a table in Word.

Thank God for whoever did this training because my life just got immensely easier! 8)
2014-07-06 19:18 Reply Reply with quote Quote
Permalink -1 Rob Z
Thank you for an excellent guide!
2014-08-14 06:52 Reply Reply with quote Quote
Permalink -1 Mansoor PK
Thank You for your valuable information. it works well
2014-09-24 12:25 Reply Reply with quote Quote
Permalink 0 Bryan
Thank you for the excellent tips! Your guide saved me a LOT of time!
2014-10-10 22:08 Reply Reply with quote Quote
Permalink +2 MB
Thank you!Saved me half my life! lol
2014-11-18 00:45 Reply Reply with quote Quote
Permalink 0 vinay
thank you ..really defined at one shot excellent way..!
2015-05-04 11:25 Reply Reply with quote Quote
Permalink +1 sara
And Geoffrey was never heard from again.
2015-05-06 21:55 Reply Reply with quote Quote
Permalink 0 Phily1
Quick and to the point . Thanks :-)
2015-09-01 11:18 Reply Reply with quote Quote
Permalink 0 darkstar
where i can find the crack version?
2015-12-01 01:09 Reply Reply with quote Quote
Permalink 0 summer
"Firstly of all, insert a blank row above Row 3, then press the F4 key for 9 times, and it inserts 10 blank rows between the Row 2 and Row3. And this way also apply to inserting multiple columns.
If you need to insert dozens of blank rows or columns, you have to press the F4 key for many times. Sometimes it may be tedious and time-consuming."

Actually, I've found that it's a LOT easier than that. You just need to highlight the no of rows you want to insert, then press F4 ONE time. Eg you want to insert 10 rows between Row 2 and Row 3. Just highlight Row 3 and 9 rows below that, and press F4 ONCE. Voila! F4 just repeats the row insertion command, it doesn't affect how many you insert. If you want more, highlight more. If you want less, highlight less. Easy peasy!
2016-04-07 05:50 Reply Reply with quote Quote
Permalink 0 Stella
Thanks very much for helping out with the tedious time consuming row by row insertion that I was having to use everyday of my working life. Phew!
This is a great help and time saver especially the last addition of highlighting any # of rows and and pressing F4 once! :=) Very helpful indeed!
I absolutely agree, English grammar does not count here, the explanation is a gold mine in itself when it comes to time saving oh the time I wasted when I didn't know about this trick.
2016-06-07 17:40 Reply Reply with quote Quote

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