How to hide all meetings from Calendar in Outlook?

Author Kelly Last modified 2024-08-01

You may know how to hide all appointments from a specified calendar in Microsoft Outlook. In the contrary, do you know to hide all meetings from a calendar, and display only appointments? Here I will describe a way to hide all meetings from a specified calendar step by step in Microsoft Outlook.

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze

Read Features of Office Tab Download Office Tab

Unlock Kutools for Outlook now and enjoy over 100 features with unlimited access forever

Enhance your email productivity with AI technology, enabling you to quickly reply to emails, draft new ones, translate messages, and more efficiently.
Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...

Boost your Outlook 2024 - 2010 or Outlook 365 with these advanced features. Enjoy 100+ powerful features and elevate your email experience!

Read All Features of Kutools for Outlook Download Now

To hide all meetings from a specified calendar in Microsoft Outlook, please do as following:

Note: The following steps requires enabling Query Builder in Microsoft Outlook. Before starting these steps, you’d better make sure you have enabled the Query Builder already.

Step 1: Shift to the Calendar view, and open the specified calendar that you will hide all meetings from.

Step 2: Open the Advanced View Settings dialog box with:

In Outlook 2007, click the View > Current View > Customize Current View;
In Outlook 2010 and 2013, click the View Settings button on the View tab.

the View Settings button

Step 3: In the coming dialog box, click the Filter button.

the Filter button

Step 4: Now you get into the Filter dialog box, go to the Query Builder tab, and:

(1) Click the Field > All Appointment fields > Meeting Status;

(2) Click the Condition box, and select the not equal to from the drop down list;

(3) Click the Value box, and select the Meeting organizer from the drop down list;

(4) Click to the Add to List button.

(5) Repeat the above operations from (1) to (4) to add following criteria:

Meeting Status not equal to Tentatively accepted;
Meeting Status not equal to Accepted;
Meeting Status not equal to Declined
Meeting Status not equal to Not yet responded

the Filter dialog box

(6) Make sure it is AND (ALL clauses must be true) above all criteria. If it’s OR (ANY clause may be true), click the OR, and then click the Logical Group box and specify the AND from drop down list.

the Filter dialog box 2

Step 5: Click both OK buttons to close two dialog boxes.

After configuring, you will see all meetings are hidden from the opened calendar at once. To save this custom view setting, you can following this tutorial: Save view settings in Outlook.

How to save and copy view settings to other folders in Outlook?

How to hide all appointments from calendar in Outlook?

How to enable query builder for advanced filter/search in Outlook?