Skip to main content

How to hide appointments showing time as free in Outlook calendar?

Let’s say there are hundreds of appointments crowding in your Outlook calendar, and you want to hide part of them, for example hiding all appointments showing time as free, any idea? This article will introduce a solution for you.

Hide appointments showing time as free in an Outlook calendar

Office Tab - Enable Tabbed Editing and Browsing in Office, and Make Work Much Easier...
Kutools for Outlook - Brings 100 Powerful Advanced Features to Microsoft Outlook
  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by rules; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails at once; Auto Add Greeting when reply; Auto Add Date&Time into subject...
  • Attachment Tools: Auto Detach, Compress All, Rename All, Auto Save All... Quick Report, Count Selected Mails, Remove Duplicate Mails and Contacts...
  • More than 100 advanced features will solve most of your problems in Outlook 2021 - 2010 or Office 365. Full features 60-day free trial.

arrow blue right bubbleHide appointments showing time as free in an Outlook calendar

For hiding all appointments showing time as free in an Outlook calendar, the Filter feature can get it done quickly.

1. Open the specified calendar you will hide appointments showing time as free, and click View > View Settings. See screenshot:

2. In the Advanced View Settings dialog box, please click the Filter button. See screenshot:

3. Now the Filter dialog box opens, please add filter criteria on the Advanced tab:
(1) Click Filed > All Appointment fields > Show Time As;
(2) Select not equal to from the Condition drop-down list;
(3) Select Free from the Value drop-down list;
(4) Click the Add to List button.

Now the filter criteria are added into the Find items that match these criteria list box.

4. Click OK buttons successively to close both dialog boxes.

When returning to the specified calendar, you will see all appointments/events/meetings showing time as free are hidden automatically.

Note: To restore all hidden appointments again, you can click View > Reset View to clear the filtering.

arrow blue right bubbleRelated Articles

Best Office Productivity Tools

Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook

πŸ“§ Email Automation: Out of Office (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

πŸ“¨ Email Management: Easily Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

πŸ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Boost Your Outlook Productivity with Tabbed Views  /  Minimize Outlook Instead of Closing ...

πŸ‘ One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  πŸ•˜Show Sender's Time Zone ...

πŸ‘©πŸΌβ€πŸ€β€πŸ‘©πŸ» Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Over 100 Features Await Your Exploration! Click Here to Discover More.

Read More       Free Download      Purchase


Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
Rate this post:
0   Characters
Suggested Locations