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How to hide appointments showing time as free in Outlook calendar?

Author: Kelly Last Modified: 2017-10-10

Letโ€™s say there are hundreds of appointments crowding in your Outlook calendar, and you want to hide part of them, for example hiding all appointments showing time as free, any idea? This article will introduce a solution for you.

Hide appointments showing time as free in an Outlook calendar

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arrow blue right bubbleHide appointments showing time as free in an Outlook calendar

For hiding all appointments showing time as free in an Outlook calendar, the Filter feature can get it done quickly.

1. Open the specified calendar you will hide appointments showing time as free, and click View > View Settings. See screenshot:

2. In the Advanced View Settings dialog box, please click the Filter button. See screenshot:

3. Now the Filter dialog box opens, please add filter criteria on the Advanced tab:
(1) Click Filed > All Appointment fields > Show Time As;
(2) Select not equal to from the Condition drop-down list;
(3) Select Free from the Value drop-down list;
(4) Click the Add to List button.

Now the filter criteria are added into the Find items that match these criteria list box.

4. Click OK buttons successively to close both dialog boxes.

When returning to the specified calendar, you will see all appointments/events/meetings showing time as free are hidden automatically.

Note: To restore all hidden appointments again, you can click View > Reset View to clear the filtering.

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