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How to insert cross reference to caption in Word

For a long Microsoft Word document with important tables, figures or equations existing in, how can you do to quickly navigate between the text and the captions? Inserting cross-reference in the document will be your best choice. This tutorial will introduce you several ways about inserting a cross reference to caption for you.

Insert cross reference to caption in Word

Insert cross reference with Kutools for Word's Reference

Insert cross reference with Kutools for Word's Pick Up Caption and Pick Down Caption


arrow blue right bubble Insert cross reference to caption in Word

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In Microsoft Word, you can insert cross reference by the following steps:

1. Put the cursor on the place where you want to insert cross reference, then click Insert > Cross-reference. See screenshot:

2. In the pop-up Cross-reference dialog, you can:

A: Under Reference type, select the reference type from the drop-down list box.

B: Under Insert reference to, select the type of information that you want to show in the text.

C. When you select a certain reference type, all that captions in the whole document will be listed in the window. Select the caption which you want to insert.

3. Finally click Insert button to insert the field in your document.

Note: If you check Insert as hyperlink box in the dialog, it will navigate to the related caption when you hold Ctrl key and click the cross reference.


arrow blue right bubble Insert cross reference with Kutools for Word's Reference

With Kutools for Word's Reference, you can quickly insert cross reference to caption in Word by a click.

Kutools for Word, a handy add-in, includes groups of tools to ease your work and enhance your ability of processing word document. Free Trial for 45 days! Get It Now!

Step 1. Put the cursor on the place where you want to insert cross reference and click Enterprise > Reference. See screenshot:

Step 2. After clicking Reference, click on the caption which you want to insert as cross-reference caption from the list.

Step 3. After finish the inserting, when you put the cursor on the cross-reference caption, there will be a prompt box showing to guide you the usage of this cross-reference, please hold the Ctrl key and click on the cross-reference to follow the link. See screenshot:


arrow blue right bubble Insert cross reference with Kutools for Word's Pick Up Caption and Pick Down Caption

Kutools for Word's Pick Up Caption and Pick Down Caption also can insert cross reference to caption.

Kutools for Word, a handy add-in, includes groups of tools to ease your work and enhance your ability of processing word document. Free Trial for 45 days! Get It Now!

Step 1. Select a caption that you want to insert reference to in the document.

Step 2. Click Enterprise > More > Pick Up Caption, see screenshot:

Step 3. Put the cursor on the place where you want to insert the cross reference, and click Enterprise > More > Pick Down Caption to insert the cross reference.

More detail about Pick Up Caption and Pick Down Caption.


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    JEANDRE · 3 years ago
    WHEN I PUT THE CURSOR AT THE REFERENCE AND CLICK PICKUP CAPTION, THE PICK DOWN CAPTION IS NOT ACTIVATED. wHAT SHOULD I DO TO FIX THIS?