How to insert cross reference to caption in Word
In a long Microsoft Word document containing important tables, figures, or equations, navigating between the text and captions efficiently is crucial. The best way to achieve this is by inserting cross-references. This tutorial introduces multiple ways to insert a cross-reference to a caption in Word.
Insert cross reference to caption in Word
Insert cross reference with Kutools for Word's Reference
Insert cross reference with Kutools for Word's Pick Up Caption and Put Down Reference
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Insert cross reference to caption in Word
In Microsoft Word, you can insert a cross-reference by following these steps:
- Place the cursor where you want to insert the cross-reference, then click Insert > Cross-reference.
- In the pop-up Cross-reference dialog, configure the settings:
- Reference type: Select the reference type from the drop-down list.
- Insert reference to: Choose the type of information to display in the text.
- Caption selection: When a reference type is selected, all related captions in the document will be listed. Choose the caption to insert.
- Click the Insert button to insert the reference in your document.
Note: If you check the Insert as hyperlink box in the dialog, you can navigate to the related caption by holding Ctrl and clicking the cross-reference.
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Insert cross reference with Kutools for Word's Reference
With Kutools for Word's Reference feature, you can insert a cross-reference to a caption in Word with just a click.
- Place the cursor where you want to insert the cross-reference and click Kutools Plus > Reference.
- Select the caption from the list to insert as a cross-reference.
Once inserted, hover over the cross-reference to see a prompt. To follow the link, hold Ctrl and click on the cross-reference.
Insert cross reference with Kutools for Word's Pick Up Caption and Put Down Reference
Kutools for Word's Pick Up Caption and Put Down Reference features also allow you to insert cross-references efficiently.
- Select the caption in the document that you want to reference.
- Click Kutools Plus > More > Pick Up Caption.
- Place the cursor where you want to insert the reference and click Kutools Plus > More > Put Down Reference to insert the reference.
For more details, visit our Pick Up Caption and Put Down Reference feature page.
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