Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to change a specified cell value or color when checkbox is checked in Excel?

This article is talking about changing the value or color of a specified cell by a checkbox. For example, when a certain checkbox is checked, the value or background color of a specified cell will be changed automatically. Please follow the below methods step by step to deal with it.

Change a specified cell value when checkbox is checked with formula

Change a specified cell value when checkbox is checked with VBA code

Change a specified cell color when checkbox is checked with VBA code

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

arrow blue right bubble Change a specified cell value when checkbox is checked with formula


Supposing you need cell A1 to be populated with value “test” when the check box 1 is checked. And blank the cell when unchecking the check box. Please do as follows.

You need to link the checkbox to a certain cell firstly, and then apply formula to achieve it.

1. To link the checkbox to a certain cell, please select it, then enter= cell reference into the Formula Bar and press the Enter key. Here I link the checkbox 1 to cell C2 with entering =C2 into the Formula Bar after selecting the checkbox.

For ActiveX Control check box, please right click it and select Properties from the right-clicking menu. And in the Properties dialog box, enter the linked cell into the LinkedCell field, and then close the dialog box. See screenshot:

2. Select the cell you need to change its value (here I select A1), then enter formula =IF(C2,"Test","") into the Formula Bar, and press the Enter key. See screenshot:

Note: In the formula, C2 is the linked cell of the check box 1, “Test” is the value you need to display in cell A1 when the check box is checked.

You can see the results as below screenshots shown after checking or unchecking the corresponding check box.


arrow blue right bubble Change a specified cell value when checkbox is checked with VBA code

You can also change a specified cell value when checkbox is checked with VBA code. Please do as follows.

1. Right click the Sheet Tab with the cell value you need to change based on checkbox, then click View Code from the right-clicking menu.

2. In the Microsoft Visual Basic for Applications window, please copy and paste the below VBA code into the Code window.

VBA code: Change a specified cell value when checkbox is checked

Private Sub CheckBox1_Click()
Dim xRng As Range
Dim xCell As Range, xStr As String
Set xRng = Selection
If CheckBox1.Value = True Then
    xStr = InputBox("Please enter a value:", "Kutools for Excel")
    xRng.Value = xStr
    If xStr = "" Then CheckBox1.Value = False
Else
    xRng.Value = ""
End If
End Sub

Note: In the code, ChekBox1 is the name of the Check Box (ActiveX Controls). You can change it as you need.

3. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.

4. Select a blank cell (A1) you want to change its value based on the checkbox, and check the checkbox1 in your worksheet. Now a Kutools for Excel dialog box pops up, please enter the value you want to be populated in the selected blank cell, and then click the OK button. See screenshot:

Then the specified value is displayed into the selected cell immediately. And when unchecking the checkbox, the cell will be blank.

Note: This code will remind you enter the text value circularly when you check the check box each time.


arrow blue right bubble Change a specified cell color when checkbox is checked with VBA code

This section will show you how to change a specified cell color when checkbox is checked with VBA code.

1. Right click the Sheet Tab with the cell color you need to change based on checkbox, then click View Code from the right-clicking menu.

2. In the Microsoft Visual Basic for Applications window, please copy and paste the below VBA code into the Code window.

VBA code: Change a specified cell color when checkbox is checked

Sub CheckBox1_Click()
Dim xRng As Range
Set xRng = Selection
If CheckBox1.Value = True Then
    xRng.Interior.Color = vbRed
Else
    xRng.Interior.Color = xlNone
End If
End Sub

Note: In the code, ChekBox1 is the name of the Check Box (ActiveX Controls). You can change it as you need.

3. Select a cell you need to change its background color, then check the checkbox. You can see the fill color of the selected cell is changed to red. And the selected cell will be filled with no background color after unchecking the checkbox. See screenshots:

Tip: If you want to insert multiple check boxes into a selected range in bulk, you can try the Batch Insert Check Boxes utility pf Kutools for Excel. Or batch insert multiple Option Buttons with the Batch Insert Option Buttons utility. Besides, you can delete all check boxes at once with the Batch Delete Check Boxes utility as below screenshots shown. You can go to free download the software with no limitation in 60 days.


arrow blue right bubbleRelated articles:


Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.

Be the first to comment.