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How to print all options in a drop down list in Excel?

Have you ever tried to print all options in a drop-down list in an Excel worksheet? This article is talking about printing all options in a drop down list into separate printout in Excel.

Print all options on a drop down list with VBA code


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Print all options on a drop down list with VBA code


The following VBA code can help you print all options in a drop down list in the worksheet. Please do as follows.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, please click Insert > Module. Then copy the following VBA code into the Module window. See screenshot:

VBA code: Print all options in a specified drop-down list into separate printout

Sub Iterate_Through_data_Validation()
    Dim xRg As Range
    Dim xCell As Range
    Dim xRgVList As Range
    Set xRg = Worksheets("Sheet1").Range("B8")
    Set xRgVList = Evaluate(xRg.Validation.Formula1)
    For Each xCell In xRgVList
        xRg = xCell.Value
        ActiveSheet.PrintOut
    Next
End Sub

Note: In the code, Sheet1 is the worksheet name which contains the drop-down list you want to print. And B8 is the cell contains the drop-down list. Please replace them with your needed.

3. Press the F5 key to run the code.

Then all options in the specified drop-down list in a certain worksheet are printed out separately.


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  • To post as a guest, your comment is unpublished.
    Zack · 5 months ago
    Hi is there a way to be able to preview first all the possible printouts in my drop-down list before it actually prints?
  • To post as a guest, your comment is unpublished.
    tj123 · 9 months ago
    How can i select a specific droplist, i want to print? , For example if i have 200 names on my droplist and i want to print a specific list, maybe 50 out of 200, How will i do this please?
  • To post as a guest, your comment is unpublished.
    Cloud · 9 months ago
    Thanks for the code. But I'm experiencing a minor issue when printing. When I tried to print the sheet with the drop down list. The first print out, prints the first item on the list while the next print out prints a blank data before it prints the second item from the list. What should I do?
    • To post as a guest, your comment is unpublished.
      crystal · 8 months ago
      Hi Cloud,
      What version of Excel are you using?
      The problem can't be reproduced in my case. Sorry for the inconvenience.
  • To post as a guest, your comment is unpublished.
    Juliette · 2 years ago
    Thank you for the post, this has helped me a lot. I was wondering if you had a way to do VBA to print Page 1 based on one drop-down selection and print Page 1 and 2 based on another drop-down selection? Thanks for any help you can provide.