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How to print all options in a drop down list in Excel?

Have you ever tried to print all options in a drop-down list in an Excel worksheet? This article is talking about printing all options in a drop down list into separate printout in Excel.

Print all options on a drop down list with VBA code

Print all options on a drop down list with VBA code

The following VBA code can help you print all options in a drop down list in the worksheet. Please do as follows.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, please click Insert > Module. Then copy the following VBA code into the Module window. See screenshot:

VBA code: Print all options in a specified drop-down list into separate printout

Sub Iterate_Through_data_Validation()
    Dim xRg As Range
    Dim xCell As Range
    Dim xRgVList As Range
    Set xRg = Worksheets("Sheet1").Range("B8")
    Set xRgVList = Evaluate(xRg.Validation.Formula1)
    For Each xCell In xRgVList
        xRg = xCell.Value
        ActiveSheet.PrintOut
    Next
End Sub

Note: In the code, Sheet1 is the worksheet name which contains the drop-down list you want to print. And B8 is the cell contains the drop-down list. Please replace them with your needed.

3. Press the F5 key to run the code.

Then all options in the specified drop-down list in a certain worksheet are printed out separately.

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With the Print Specific Pages utility of Kutools for Excel, you can easily print specified pages in current worksheet such as print all odd pages, all even pages, print just current page, as well as print custom page range as below screenshot shown.
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Comments (15)
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Jarvis
Jarvis
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I am using the code above which is work great.  Now I need to get it to use the cell reference as the file name when it saves.  How do I do that?
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hendrasolo9
hendrasolo9
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kalo ingin mencetak sebagian data di drop list, gimana caranya mas ?
terima kasih
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mich
mich
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Thanks i used the first option it s amazing but i need to add to it that if there is a blank cell it should not print that option
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Pyu Young
Pyu Young     mich
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Hello MichHave you found the VBA code for print all options in drop down list excluding the empty cell so as you can help is too.
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crystal
crystal     Pyu Young
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Hi,The following VBA code helps to print all options in a specific drop-down list excluding the empty items. Hope I can help.<div data-tag="code">Sub Iterate_Through_data_Validation_NULL()
'Updated by Extendoffice 20211231
On Error Resume Next
Dim xRg As Range
Dim xCell As Range
Dim xRgVList As Range
Dim xNum, xF As Integer
xNum = 2
Set xRg = Worksheets("Sheet1").Range("B17")
Set xRgVList = Evaluate(xRg.Validation.Formula1)
xF = 1
For Each xCell In xRgVList
xRg = xCell.Value
If Trim(xCell.Value) = "" Then
Else
'ActiveSheet.PrintPreview
ActiveSheet.PrintOut
End If
Next
End Sub
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Mich
Mich
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Thanks i used the first option it s amazing but i need to add to it that if there is a blank cell it should not print that option
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crystal
crystal     Mich
This comment was minimized by the moderator on the site
Hi,
The following VBA code helps to print all options in a specific drop-down list excluding the empty items. Hope I can help.
<div data-tag="code">Sub Iterate_Through_data_Validation_NULL()
'Updated by Extendoffice 20211231
On Error Resume Next
Dim xRg As Range
Dim xCell As Range
Dim xRgVList As Range
Dim xNum, xF As Integer
xNum = 2
Set xRg = Worksheets("Sheet1").Range("B17")
Set xRgVList = Evaluate(xRg.Validation.Formula1)
xF = 1
For Each xCell In xRgVList
xRg = xCell.Value
If Trim(xCell.Value) = "" Then
Else
'ActiveSheet.PrintPreview
ActiveSheet.PrintOut
End If
Next
End Sub
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Zack
Zack
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Hi is there a way to be able to preview first all the possible printouts in my drop-down list before it actually prints?
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crystal
crystal     Zack
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Hi Zack,The following VBA code helps to have a print preview before printing. After running the code, the print preview of a drop-down item pops up, you need to manually close the print preview to get the option to print out. <div data-tag="code">Sub Iterate_Through_data_Validation_NULL()
'Updated by Extendoffice 20211231
On Error Resume Next
Dim xRg As Range
Dim xCell As Range
Dim xRgVList As Range
Dim xNum, xF As Integer
xNum = 2
Set xRg = Worksheets("Sheet1").Range("B17")
Set xRgVList = Evaluate(xRg.Validation.Formula1)
xF = 1
For Each xCell In xRgVList
xRg = xCell.Value
If Trim(xCell.Value) = "" Then
Else
ActiveSheet.PrintPreview
ActiveSheet.PrintOut
End If
Next
End Sub
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tj123
tj123
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How can i select a specific droplist, i want to print? , For example if i have 200 names on my droplist and i want to print a specific list, maybe 50 out of 200, How will i do this please?
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crystal
crystal     tj123
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Hi,The VBA code below can help you achieve it. Please specify the number of items you want to print in the line "xNum = 10", and the first n options in the drop-down list will be printed out.<div data-tag="code">Sub Iterate_Through_data_Validation_Num1()
'Updated by Extendoffice 20211231
On Error Resume Next
Dim xRg As Range
Dim xCell As Range
Dim xRgVList As Range
Dim xNum, xF As Integer
xNum = 10 'the number of items you want to print
Set xRg = Worksheets("Sheet1").Range("B17")
Set xRgVList = Evaluate(xRg.Validation.Formula1)
xF = 1
For Each xCell In xRgVList
xRg = xCell.Value
'ActiveSheet.PrintPreview '??
ActiveSheet.PrintOut '??
If xF = xNum Then
Exit For
End If
xF = xF + 1
Next
End Sub
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Cloud
Cloud
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Thanks for the code. But I'm experiencing a minor issue when printing. When I tried to print the sheet with the drop down list. The first print out, prints the first item on the list while the next print out prints a blank data before it prints the second item from the list. What should I do?
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crystal
crystal     Cloud
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Hi Cloud,
What version of Excel are you using?
The problem can't be reproduced in my case. Sorry for the inconvenience.
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Cloud
Cloud     crystal
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Sorry I totally forgot about this. I'm using Excel 2013.

So it wasn't actually a blank data.

I have this dynamic drop down list in cell R17 which also populates other cells in the worksheet using VLOOKUP Function. What happens during print out is that the odd-positioned items on the list appears on the cell while the even-positioned items seemed not to show up that's why I thought it's printing blank pages.

Thanks!
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Juliette
Juliette
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Thank you for the post, this has helped me a lot. I was wondering if you had a way to do VBA to print Page 1 based on one drop-down selection and print Page 1 and 2 based on another drop-down selection? Thanks for any help you can provide.
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