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How to print all options in a drop down list in Excel?

Have you ever tried to print all options in a drop-down list in an Excel worksheet? This article is talking about printing all options in a drop down list into separate printout in Excel.

Print all options on a drop down list with VBA code


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Print all options on a drop down list with VBA code


The following VBA code can help you print all options in a drop down list in the worksheet. Please do as follows.

1. Press the Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, please click Insert > Module. Then copy the following VBA code into the Module window. See screenshot:

VBA code: Print all options in a specified drop-down list into separate printout

Sub Iterate_Through_data_Validation()
    Dim xRg As Range
    Dim xCell As Range
    Dim xRgVList As Range
    Set xRg = Worksheets("Sheet1").Range("B8")
    Set xRgVList = Evaluate(xRg.Validation.Formula1)
    For Each xCell In xRgVList
        xRg = xCell.Value
        ActiveSheet.PrintOut
    Next
End Sub

Note: In the code, Sheet1 is the worksheet name which contains the drop-down list you want to print. And B8 is the cell contains the drop-down list. Please replace them with your needed.

3. Press the F5 key to run the code.

Then all options in the specified drop-down list in a certain worksheet are printed out separately.


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    Juliette · 1 years ago
    Thank you for the post, this has helped me a lot. I was wondering if you had a way to do VBA to print Page 1 based on one drop-down selection and print Page 1 and 2 based on another drop-down selection? Thanks for any help you can provide.