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How to send email from Excel without using Outlook?

Author Siluvia Last modified

If you want to send an email via Excel directly without using Outlook, the method in this article can help you.

Send email without Outlook in Excel with Kutools for Excel

Send email without Outlook in Excel with Kutools for Excel

The Send Emails utility of Kutools for Excel can help you send email directly in Excel. Please do as follows.

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1. Firstly, you need to create a mailing list contains all fields you will include in your email. Please click Kutools Plus > Create Mailing List.

A screenshot showing Kutools for Excel's Create Mailing List option

2. In the Create Mailing List dialog box, please do as follows.

2.1) In the Columns for Mailing list section, check the fields as you need;
2.2) In the Attach files section, specify how many attachments you want to attach in the email;
2.3) Choose where to output the fields;
2.4) Click the Create button. See screenshot:

A screenshot of the Create Mailing List dialog with options to configure fields and attachments

3. Then a mailing list sample table is created. please modify the fields to meet your needs as the below screenshot shown.

A screenshot of a sample mailing list

Now you can send personalized emails to multiple recipients directly in Excel.

4. Select the whole mailing list and then click Kutools Plus > Send Emails. 

A screenshot showing Kutools for Excel's Send Emails option for sending email without Outlook

5. In the Send Emails dialog box, please configure as follows.

5.1) Fields are automatically filled with corresponding contents based on the selected mailing list table;
5.2) Compose your email body (You can insert a specific placeholder as you need);
5.3) Uncheck the Send emails via Outlook box (This box is checked by default). See screenshot:

A screenshot of the Send Emails dialog with email composition options

5.4) After unchecking the Send emails via Outlook box, an Outgoing Server (SMTP) Settings dialog box will pop up, please specify the outgoing server settings of your email address, choose where to save the sent email if necessary, and then click the OK button. See screenshot:

A screenshot of the Outgoing Server Settings dialog

6. Now it returns to the Send Emails dialog box, please click the Send button to send the email.

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