How to convert comments to cell contents in Excel?
Supposing I have a range cells filled with comments in a worksheet, and now, I want to convert all of the comments to cell contents so that I can print them neatly and roundly. Are there any good ways to solve this task?
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By using this method, you need to create a defined function first, and then apply the defined formula to convert the comments to cell contents. You can finish it as the following steps:
1.Click Developer > Visual Basic, a new Microsoft Visual Basic for applications window will be displayed, click Insert > Module, and input the following function into the Module:
Function GetComments(pRng As Range) As String 'Updateby20140509 If Not pRng.Comment Is Nothing Then GetComments = pRng.Comment.Text End If End Function
2.Press Ctrl + S to save the function.
3.Then input the following formula “=GetComments(A1 )” in any blank cell, in this case, I will use cell E1. See screenshot:
4. Press the Enter key. And select cell E1, then drag the fill handle over the range of cells that you want to contain this formula. And all of the comments are converted to cell contents. See screenshot:
If you know the VBA code, the following brief code also can help you to convert comments to cell contents.
1. Select the range that you want to convert to cell contents;
2. Click Developer > Visual Basic, a new Microsoft Visual Basic for applications window will be displayed, click Insert > Module, and input the following code into the Module:
Sub CommentToCell() Dim Rng As Range Dim WorkRng As Range On Error Resume Next xTitleId = "KutoolsforExcel" Set WorkRng = Application.Selection Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8) For Each Rng In WorkRng Rng.Value = Rng.NoteText Next End Sub
3. Then click button to run the code. And select a range you want to convert then click OK, and all of the selected comments have been converted to cell contents in its relevant cells.
Note: If you don’t want the comments, you can delete them.
The Convert Comment and Cell of Kutools for Excel is a handy and useful tool can help you to solve many problems about comments.
After installing Kutools for Excel, please do as follows:
1. Select the range that you want to import the comments into the cells.
2. Click Kutools > More > Convert Comment and Cell, see screenshot:
3. In the Convert Comment and Cell dialog box, select Convert comments into content of cells. See screenshot:
4. Then click OK. Now all of the selected comments are converted to cell contents in its original range.
For more detailed information about Convert Comment and Cell, please visit Convert Comment and Cell feature description.
- Change all comment formats in cells
- Change all comments' author name
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- Find and replace text within comments
- Show or hide all comments and comment indicators in Excel
- Convert cell contents to comments in Excel
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- To post as a guest, your comment is unpublished.· 1 years agoHi, The first function in a module does the job only once: when I write or drag the formula down. If I go back to change any of the comment it does not update the destination cell with the new comment. For example let's say I have a comment in A1, then when I place the formula in cell B1, it will show me the A1's comment only the first time. If I go back and change the A1 comment, the cell B1 does not get updated. I tried "Calculate Now" or F9 and nothing happens. I saved the file and opened again and nothing, cell B1 stays with the old comment. It is like the function is dead. Now, if I enter or change anything in the cell A1 itself (not the comment), like adding an space in the end, it will immediately update the comment. I'm using Office 2019 Pro.
- To post as a guest, your comment is unpublished.· 1 years agothanks very musch
- To post as a guest, your comment is unpublished.· 1 years agogreat site
- To post as a guest, your comment is unpublished.· 3 years agois there a way to do this without the title of a comment or the non bold writing?
- To post as a guest, your comment is unpublished.· 3 years agoGreat tip, thanks for sharing!
- To post as a guest, your comment is unpublished.· 4 years agoPerfect! Thank You
- To post as a guest, your comment is unpublished.· 4 years agoYou are a star!!! thanks
- To post as a guest, your comment is unpublished.· 4 years agoIt does not automatically update when I change the comment. How do I change this?
- To post as a guest, your comment is unpublished.· 1 years agoSame problem here. Changing the comment does not trigger the calculations. Forcing the calculation (F9) does not work. Saving and load the file does not work. However, changing a cell content will trigger the calculations.
- To post as a guest, your comment is unpublished.· 4 years agoYou are my HERO!!!!!!!!!!!!!!!!!!!!!! Thank You Thank You Thank You
- To post as a guest, your comment is unpublished.· 4 years agoHi.
I tried this code and it worked right. But I have a little problem: can I use this code combined with VLOOKUP? I tried but I didn't get anything.
If you can help me, I'll be thankful.
I'm brazilian. If I wrote something wrong, I apologise.
- To post as a guest, your comment is unpublished.· 5 years agoIt's worked :)
- To post as a guest, your comment is unpublished.· 5 years agoThe 1400 cell comments took but a few minutes. Wow!
- To post as a guest, your comment is unpublished.· 5 years agogood job thank u so much
- To post as a guest, your comment is unpublished.· 5 years agoHi!
Awesome, thank you so much for this post! It helped me save a day! :)
- To post as a guest, your comment is unpublished.· 6 years agoDoes not seem to work. I am using Office 2013 on Windows 7. I get #Name ?
Any clues as to what I should do? Do I have to change any elements of the code for Office 2013 version of Excel?
- To post as a guest, your comment is unpublished.· 6 years agoyou are great
thank you very much
- To post as a guest, your comment is unpublished.· 7 years agoHi,
When i run the code "Convert...VBA code" above I get an odd outcome.
For a range of cells (B2:N2) each that have comment texts (that are a formula), when the ode runs it works properly only for ColB, ColD, ColF, ColH, ColJ, ColL, ColN - every second column!
If I run it just for ColB it works. But if I run it for ColC it does not. Note: the formulas are almost identical.
The cell simply has no value/string from the comment (so i don't think it is a formula issue.
Same applies to every other column. If it worked in the range it works on its own and not if it didn't.
Before I post, I thought I'd try a new workbook as a test.
In A1 entered a formula "=ROW()+COLUMN()". Filled to range C3.
Ran this code:
Public Sub CellFormulaToCellComment()
'Written by: Darren R.... 05 Nov 2014
'Will copy the cell formula to the cell comments
'Note: will delete any existing comments, so be careful
Dim CellInRange As Range
Dim CellComment As String
For Each CellInRange In Selection
If CellInRange.HasFormula Then
CellComment = CellInRange.Formula
to copy the formulas into the comments for each cell.
Copy PasteSpecial Comments into D4:F6.
Now have empty cells with comments
Then ran the "CommentToCell" sub and it worked in every cell.
So now I am really stumped.
Furthermore, I found some info about NoteText being outdated and replaced with Cell.Comment but swapping out the commands didn't work and I wasn't sure how to change it all to work
Any thoughts would be appreciated.
- To post as a guest, your comment is unpublished.· 7 years agoI always thought I know most things about Excel. But I never knew that you can write and use user defined functions as if they were native to Excel. Thank you for my lesson of the day.
- To post as a guest, your comment is unpublished.· 7 years agoWorked at first but then returned a #NAME? error.
- To post as a guest, your comment is unpublished.· 7 years ago"Convert comments to cell contents with User Defined function"
At first this worked and I saved the workbook and closed it. The next time I opened the work book every cell which previously shown cell comments correctly now shows #NAME? error!
How can this be prevented?
- To post as a guest, your comment is unpublished.· 7 years agoWorks great, what a nice solution! Thanks.
- To post as a guest, your comment is unpublished.· 7 years agoGod you are a saviour!!!! thanks for this.
- To post as a guest, your comment is unpublished.· 7 years agoI haven't tried this yet but it appears to do exactly what I need to do. Thanks