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Add a new blank page in Word document – 2 easy ways

Author: Xiaoyang Last Modified: 2024-06-13

Adding a new blank page in a Word document is a fundamental skill that enhances document organization and presentation. Whether you're crafting a lengthy report, structuring a book, or preparing a presentation, the ability to integrate new pages at precisely the right location is crucial. This process not only aids in segmenting content effectively but also ensures that your document maintains a clean, professional appearance.

Typically, pressing the Enter key repeatedly allows you to manually add a blank page. However, this guide will introduce some simpler and more efficient methods to insert blank pages or spaces in your document, making editing both straightforward and flexible.

Insert a whole blank page in Word with Blank Page feature

Insert additional space in Word with Page Break feature

Difference between Blank Page and Page Break


Insert a whole blank page in Word with Blank Page feature

The Blank Page feature in Word allows you to insert a completely new, blank page into your document wherever you need it. This is particularly useful for creating a new section or chapter in your document.

Step 1: Place the cursor to where you want to insert a blank page

Position your cursor where you want the new blank page to appear.

  • Insert a blank page at the beginning of the document: place the cursor at the very beginning of the document.
  • Insert a blank page at the end of the document: move the cursor to just after the last character in the document.
  • Insert a blank page in the middle of the document: place the cursor where you want the new page to start.

Step 2: Apply the Blank Page feature to insert a blank page

Go to the Insert tab, and then select Blank Page. See screenshot:

Result:

Then, a new empty page will be inserted at the cursor’s position.

  • Insert a blank page at the beginning of the document
  • Insert a blank page at the end of the document
  • Insert a blank page in the middle of the document
📝 Quick tips for managing blank pages:
  • View blank pages:
    When managing a lengthy, detailed document, you can quickly view or locate blank pages by clicking on View tab, and check Navigation Pane, and then selecting Pages from the pane.
  • Delete blank Pages:
    If you need to remove unnecessary blank pages, simply select the page in the Navigation Pane and press the Delete key. Or go to view this tutorial: Remove Blank or Unwanted Pages efficiently

Insert additional space in Word with Page Break feature

To insert additional space in your Microsoft Word document and effectively manage the layout, using the Page Break feature is a convenient approach. This feature allows you to start new content on a new page without inserting any one extra blank page or unnecessary formatting. Here’s how you can use the Page Break feature:

Step1: Locate the cursor to where you want new page to begin

Place your cursor where you want the new page to begin. This could be after a paragraph, a section, or at any point where you want to separate text.

Step 2: Insert a Page Break

Choose any one of the following options you need:

  • Method 1: Click Insert > Page Break
  • Method 2: Use the shortcut key: Ctrl + Enter
  • Method 3: Click Layout > Breaks > Page

Result:

Each of these methods will achieve the same result, the content following the cursor will automatically shift to the beginning of the next page, see screenshot:

📝 Quick tips for removing page breaks:

If you need to remove page breaks from your Word document, normally, you can show the page breaks first, and then select and delete it one by one. To remove all page breaks at once, Kutools for Word offers a convenient one-click feature – Remove Page Breaks. This tool allows you to easily delete all page breaks from the current document in a single click.

Note: Kutools for Word provides more than 100 features designed to streamline both complex and batch tasks in Word document.Its new powerful feature - Kutools AI Assistant feature which enhances your writing with AI-driven insights: craft compelling content, refine your style and grammar, and effortlessly summarize. Download now and start your free trial today!

Difference between Blank Page and Page Break

Inserting blank pages and page breaks are two common page management functions in Microsoft Word, each with its specific uses and effects.

  • Insert a blank page:
    Using the blank page feature in Word, you can add a completely blank page to your document with standard margin settings and preset headers and footers. This is ideal for creating distinct sections or adding new content, like between chapters or where clear separation is needed.
  • Insert a page break:
    By inserting a page break, you create a breakpoint in the document that forces the current content to jump to the top of the next new page, leaving the remainder of the current page blank. A page break does not add any new pages; instead, it pushes the content to the next page, which is the major difference from inserting a blank page.

In summary, if you need to create a completely content-free new page in your document, choosing to insert a blank page is appropriate. If you only need to start the subsequent content of the document on a new page without altering the rest of the current page, then using a page break is a more suitable choice. To explore more tips and tricks for Microsoft Word, please click here to view additional options.


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