Skip to main content

How to show/display more than 8 lines in data validation list in Excel?

By default, a data validation drop-down list only shows 8 items in the list when clicking the drop-down arrow. So you need to drag the scroll bar down for viewing more values in the list. Actually, you can show more than 8 lines in a drop-down list with the help of Combo box. Please do as follows.

Show more than 8 lines in data validation list with Combo box

Show more than 8 lines in data validation list with Combo box

The Combo box can help you showing more than 8 lines in drop-down list in Excel.

1. Enable the Developer tab, then click Insert > Combo Box. See screenshot:

You can click here to know how to enable the Developer tab in Excel.

2. Draw a Combo Box in your worksheet and right click on it. Then select Format Control from the right-clicking menu.

3. In the Format Object dialog box, click the Control tab, and do the following operations:

3.1 Select the range with values you need to display in the drop-down list in the Input range box;
3.2 In the Cell link box, specify a linked cell for the Combo Box;
3.3 Then enter the certain drop down lines you want to display in the drop-down list in the Drop down lines box. For example, I want to display 11 lines in the drop down list, then I enter number 11;
3.4 Click the OK button.

You can see more than 8 lines (number of drop down lines you specified) are displayed in the drop-down list as below screenshot shown.

Related articles:

Best Office Productivity Tools

Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup  |   Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar   |  Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells   |  Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets:  12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
Comments (6)
No ratings yet. Be the first to rate!
Trisha
Trisha
This comment was minimized by the moderator on the site
How do I then copy that combo box to multiple other cells?
Reply
0
0
crystal
crystal     Trisha
This comment was minimized by the moderator on the site
Hi Trisha,
Right click on the combo box, then it is selected and the context menu is displayed. Click on anywhere in the worksheet to close the context menu. Now the combo box is still selected, press the Ctrll + C keys to copy it, then press the Ctrl + V keys to get a new combo box.
Reply
Report
0
0
Bob Dahlin
Bob Dahlin
This comment was minimized by the moderator on the site
I see now why they don't follow, but I don't know how to fix it; The ComboBox shows the value chosen from the range (in this case a single column of names), but the linked cell does not, it just shows the number of the row in the range? So if I choose the first name in the drop down list the ComboBox shows that name, but the linked cell shows 1, and so on.
Reply
0
0
Bob Dahlin
Bob Dahlin
This comment was minimized by the moderator on the site
Thank you for this one, finally more rows than one in the drop down.
But I'm getting a follow up problem; My HLOOKUP/VLOOKUP formulas doesn't seem to follow the input in the ComboBox, any easy solution for that?
Reply
0
0
ca
ca
This comment was minimized by the moderator on the site
When using a combo box for my drop down, how do I use a table column as my input range?
Reply
0
0
crystal
crystal     ca
This comment was minimized by the moderator on the site
Good day,
In the Format Object dialog box, and under the Control tab, just select the table column you will display in the drop-down list in the Input range box.
Reply
Report
0
0
There are no comments posted here yet
Please leave your comments in English
Guest
Posting as Guest
×
Rate this post:
Reset
0   Characters
Suggested Locations