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How to show/display more than 8 lines in data validation list in Excel?

By default, a data validation drop-down list only shows 8 items in the list when clicking the drop-down arrow. So you need to drag the scroll bar down for viewing more values in the list. Actually, you can show more than 8 lines in a drop-down list with the help of Combo box. Please do as follows.

Show more than 8 lines in data validation list with Combo box


arrow blue right bubble Show more than 8 lines in data validation list with Combo box

The Combo box can help you showing more than 8 lines in drop-down list in Excel.

1. Enable the Developer tab, then click Insert > Combo Box. See screenshot:

You can click here to know how to enable the Developer tab in Excel.

2. Draw a Combo Box in your worksheet and right click on it. Then select Format Control from the right-clicking menu.

3. In the Format Object dialog box, click the Control tab, and do the following operations:

3.1 Select the range with values you need to display in the drop-down list in the Input range box;

3.2 In the Cell link box, specify a linked cell for the Combo Box;

3.3 Then enter the certain drop down lines you want to display in the drop-down list in the Drop down lines box. For example, I want to display 11 lines in the drop down list, then I enter number 11;

3.4 Click the OK button.

You can see more than 8 lines (number of drop down lines you specified) are displayed in the drop-down list as below screenshot shown.


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  • To post as a guest, your comment is unpublished.
    Bob Dahlin · 4 months ago
    I see now why they don't follow, but I don't know how to fix it; The ComboBox shows the value chosen from the range (in this case a single column of names), but the linked cell does not, it just shows the number of the row in the range? So if I choose the first name in the drop down list the ComboBox shows that name, but the linked cell shows 1, and so on.
  • To post as a guest, your comment is unpublished.
    Bob Dahlin · 4 months ago
    Thank you for this one, finally more rows than one in the drop down.
    But I'm getting a follow up problem; My HLOOKUP/VLOOKUP formulas doesn't seem to follow the input in the ComboBox, any easy solution for that?
  • To post as a guest, your comment is unpublished.
    guest · 5 months ago
    Too many ads on the page making it awkward and ineffective I will find the information elsewhere
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    ca · 6 months ago
    When using a combo box for my drop down, how do I use a table column as my input range?
    • To post as a guest, your comment is unpublished.
      crystal · 5 months ago
      Good day,
      In the Format Object dialog box, and under the Control tab, just select the table column you will display in the drop-down list in the Input range box.