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How to show/display more than 8 lines in data validation list in Excel?

By default, a data validation drop-down list only shows 8 items in the list when clicking the drop-down arrow. So you need to drag the scroll bar down for viewing more values in the list. Actually, you can show more than 8 lines in a drop-down list with the help of Combo box. Please do as follows.

Show more than 8 lines in data validation list with Combo box


Show more than 8 lines in data validation list with Combo box

The Combo box can help you showing more than 8 lines in drop-down list in Excel.

1. Enable the Developer tab, then click Insert > Combo Box. See screenshot:

You can click here to know how to enable the Developer tab in Excel.

2. Draw a Combo Box in your worksheet and right click on it. Then select Format Control from the right-clicking menu.

3. In the Format Object dialog box, click the Control tab, and do the following operations:

3.1 Select the range with values you need to display in the drop-down list in the Input range box;
3.2 In the Cell link box, specify a linked cell for the Combo Box;
3.3 Then enter the certain drop down lines you want to display in the drop-down list in the Drop down lines box. For example, I want to display 11 lines in the drop down list, then I enter number 11;
3.4 Click the OK button.

You can see more than 8 lines (number of drop down lines you specified) are displayed in the drop-down list as below screenshot shown.


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Comments (6)
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This comment was minimized by the moderator on the site
How do I then copy that combo box to multiple other cells?
This comment was minimized by the moderator on the site
Hi Trisha,
Right click on the combo box, then it is selected and the context menu is displayed. Click on anywhere in the worksheet to close the context menu. Now the combo box is still selected, press the Ctrll + C keys to copy it, then press the Ctrl + V keys to get a new combo box.
This comment was minimized by the moderator on the site
I see now why they don't follow, but I don't know how to fix it; The ComboBox shows the value chosen from the range (in this case a single column of names), but the linked cell does not, it just shows the number of the row in the range? So if I choose the first name in the drop down list the ComboBox shows that name, but the linked cell shows 1, and so on.
This comment was minimized by the moderator on the site
Thank you for this one, finally more rows than one in the drop down.
But I'm getting a follow up problem; My HLOOKUP/VLOOKUP formulas doesn't seem to follow the input in the ComboBox, any easy solution for that?
This comment was minimized by the moderator on the site
When using a combo box for my drop down, how do I use a table column as my input range?
This comment was minimized by the moderator on the site
Good day,
In the Format Object dialog box, and under the Control tab, just select the table column you will display in the drop-down list in the Input range box.
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