Note: The other languages of the website are Google-translated. Back to English
English English

How to show/display more than 8 lines in data validation list in Excel?

By default, a data validation drop-down list only shows 8 items in the list when clicking the drop-down arrow. So you need to drag the scroll bar down for viewing more values in the list. Actually, you can show more than 8 lines in a drop-down list with the help of Combo box. Please do as follows.

Show more than 8 lines in data validation list with Combo box


Show more than 8 lines in data validation list with Combo box

The Combo box can help you showing more than 8 lines in drop-down list in Excel.

1. Enable the Developer tab, then click Insert > Combo Box. See screenshot:

You can click here to know how to enable the Developer tab in Excel.

2. Draw a Combo Box in your worksheet and right click on it. Then select Format Control from the right-clicking menu.

3. In the Format Object dialog box, click the Control tab, and do the following operations:

3.1 Select the range with values you need to display in the drop-down list in the Input range box;
3.2 In the Cell link box, specify a linked cell for the Combo Box;
3.3 Then enter the certain drop down lines you want to display in the drop-down list in the Drop down lines box. For example, I want to display 11 lines in the drop down list, then I enter number 11;
3.4 Click the OK button.

You can see more than 8 lines (number of drop down lines you specified) are displayed in the drop-down list as below screenshot shown.


Related articles:


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Comments (6)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
When using a combo box for my drop down, how do I use a table column as my input range?
This comment was minimized by the moderator on the site
Good day,
In the Format Object dialog box, and under the Control tab, just select the table column you will display in the drop-down list in the Input range box.
This comment was minimized by the moderator on the site
Thank you for this one, finally more rows than one in the drop down.
But I'm getting a follow up problem; My HLOOKUP/VLOOKUP formulas doesn't seem to follow the input in the ComboBox, any easy solution for that?
This comment was minimized by the moderator on the site
I see now why they don't follow, but I don't know how to fix it; The ComboBox shows the value chosen from the range (in this case a single column of names), but the linked cell does not, it just shows the number of the row in the range? So if I choose the first name in the drop down list the ComboBox shows that name, but the linked cell shows 1, and so on.
This comment was minimized by the moderator on the site
How do I then copy that combo box to multiple other cells?
This comment was minimized by the moderator on the site
Hi Trisha,
Right click on the combo box, then it is selected and the context menu is displayed. Click on anywhere in the worksheet to close the context menu. Now the combo box is still selected, press the Ctrll + C keys to copy it, then press the Ctrl + V keys to get a new combo box.
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations