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How to create a Command Button to copy and paste data in Excel?

Supposing you need to frequently copy a range of cells to other place after changing the data, the manually copy and paste method will be fussy and time-consuming. How to make this copy and paste affair running automatically? This article will show you how to use a command button to copy and paste data with only one click.

Create a Command Button to copy and paste data with VBA code

Create a Command Button to copy and paste data with VBA code

Please do as follows to copy and paste data automatically when clicking a Command Button.

1. Insert a Command Button by clicking Developer > Insert > Command Button (ActiveX Control). See screenshot:

2. Draw a Command Button in your worksheet and right click it. Select View Code from the context menu.

3. In the popping up Microsoft Visual Basic for Applications window, please replace the original code in the Code window with below VBA code.

VBA code: Use Command Button to copy and paste data in Excel

Private Sub CommandButton1_Click()
    Application.ScreenUpdating = False
    Dim xSheet As Worksheet
    Set xSheet = ActiveSheet
        If xSheet.Name <> "Definitions" And xSheet.Name <> "fx" And xSheet.Name <> "Needs" Then
            xSheet.Range("A1:C17 ").Copy
            xSheet.Range("J1:L17").PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
        End If

    Application.ScreenUpdating = True
End Sub

Note: In the code, CommandButton1 is the name of your inserted Command Button. A1:C17 is the range you need to copy, and J1:L17 is the destination range to paste data. Please change them as you need.

4. Press Alt + Q keys to close the Microsoft Visual Basic for Applications window. And turn off the Design Mode under the Developer tab.

5. Now click the Command Button, all data in range A1:C17 will be copied and pasted into range J1:L17 without the cell formatting.

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Comments (58)
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Dom
Dom
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I have used this function in my workbook. I am using active x buttons to copy and paste data within the same sheet on multiple sheets. However there are sheets without active x buttons or macros that get pasted data from the respective fields on the sheet which I don't want. Help?
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Razvan Gaina
Razvan Gaina     Dom
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Can I have the code that will copy range I4:L26 from Sheet2(called TransferSheet)(button will be on this sheet) to Sheet1(called JobsToDo) on C row(1st line that is blank since this will have data added constantly please
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Jason
Jason
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How can you alter the code to paste the results to another page with in the workbook? and how do you get the insert a row before putting the new data in so it does not overwrite it
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crystal
crystal     Jason
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Hi Jason,
If you want to paste the results to another worksheets within the workbook, please try the below VBA code.

Private Sub CommandButton1_Click()
Dim xSheet, xDWS As Worksheet
Dim xFNum As Integer
Dim xSRg As Range

On Error Resume Next
Set xSRg = Application.InputBox("Please select cell to paste the range:", "Kutools for Excel", xTxt, , , , , 8)
If xSRg Is Nothing Then Exit Sub

Application.ScreenUpdating = False
Range("A1:C17 ").Copy
xSRg.PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
Application.ScreenUpdating = True

End Sub
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Azam as
Azam as
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how is the formula for us to copy files
then paste it to the next sheet. and paste the next one make a space or keep going down without deleting the previous paste.
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crystal
crystal     Azam as
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Good day,
The below VBA code can help you solve the problem. Please have a try. Thank you.

Private Sub CommandButton1_Click()
Dim xSheet, xDWS As Worksheet
Dim xFNum As Integer
Dim xSRg As Range

On Error Resume Next
Set xSRg = Application.InputBox("Please select cell to paste the range:", "Kutools for Excel", xTxt, , , , , 8)
If xSRg Is Nothing Then Exit Sub

Application.ScreenUpdating = False
Range("A1:C17 ").Copy
xSRg.PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
Application.ScreenUpdating = True

End Sub
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Magnus
Magnus
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What if I would like to make a paste queue?
To explain further. I click CommandButton1 then it copy A1. When I have used paste, the copy from A1 - Then I want to copy A2 without clicking another button, so that I can paste A2 right away, somewhere else. Then When I have used paste, the copy from A2 then copy A3. If that is possible? Can this also work in the background when use a normal Excel sheet, and try to do this action where I copy from Excel, and then paste in a completely different program like a internet browser, another program, word, txt file, and so on?

This article was anyway extremely helpful, thank you so much!
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crystal
crystal     Magnus
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Hi Magnus,
Sorry can't help you with that. Thanks for your comment.
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Jeff McCollum
Jeff McCollum
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I would like to expand this one step... After pasting the actual values not formulas... I need to copy the new cell and paste in another program that's not excel, should simply I need to click the button copy the formula from a specific cell and past the actual value in another, then copy that new value to windows clipboard to past in another app. Hope this make sense, and appreciate your help in knowing how to add the new code... I know what I want it to do, just not familiar with how to code it...
Thanks
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crystal
crystal     Jeff McCollum
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Hi,
The code has been updated in the article, please have a try. Thank you for your comment.
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Adam
Adam
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Would it be possible to for the command button to instantly paste the selected range to a specified sheet (in the next empty cell) rather than having to input each time where you want to paste the data?
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crystal
crystal     Adam
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Hi Adam,
The below VBA code can help you solve the problem.
You need to replace the "Sheet4" and "A1:C17" in the code with your specified sheet and range.

Private Sub CommandButton1_Click()
Dim xSWName As String
Dim xSheet As Worksheet
Dim xPSheet As Worksheet
Dim xIntR As Integer
xSWName = "Sheet4"
On Error Resume Next
Application.ScreenUpdating = False
Set xSheet = ActiveSheet
If xSheet.Name <> "Definitions" And xSheet.Name <> "fx" And xSheet.Name <> "Needs" Then
xSheet.Range("A1:C17 ").Copy
Set xPSheet = Worksheets.Item(xSWName)
xIntR = xPSheet.UsedRange.Rows.count
xPSheet.Cells(xIntR + 1, 1).PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
End If
Application.ScreenUpdating = True
End Sub
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Mohamed shoman
Mohamed shoman     crystal
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very good , i need to copy and paste many time is it possible to make a choice to paste a row of data to 3 rows or 5 rows whatever i like ?
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crystal
crystal     Mohamed shoman
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Sorry can't help you with that
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MangkaNorr
MangkaNorr
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sir how to copy the range of the cell in current worksheet then paste to another worksheets ?
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crystal
crystal     MangkaNorr
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Hi,
The below VBA code can help you solve the problem.
You need to replace the "Sheet4" and "A1:C17" in the code with your specified sheet and range.

Private Sub CommandButton1_Click()
Dim xSWName As String
Dim xSheet As Worksheet
Dim xPSheet As Worksheet
Dim xIntR As Integer
xSWName = "Sheet4"
On Error Resume Next
Application.ScreenUpdating = False
Set xSheet = ActiveSheet
If xSheet.Name <> "Definitions" And xSheet.Name <> "fx" And xSheet.Name <> "Needs" Then
xSheet.Range("A1:C17 ").Copy
Set xPSheet = Worksheets.Item(xSWName)
xIntR = xPSheet.UsedRange.Rows.count
xPSheet.Cells(xIntR + 1, 1).PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
End If
Application.ScreenUpdating = True
End Sub
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Robbert
Robbert
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If I want to Copy this not in the current workbook but into another workbook (which is still not opened) in excel. How do I change this VBA code accordingly?
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crystal
crystal     Robbert
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Hi Robbert,
Sorry can't help you with that. Thanks for commenting.
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Jim
Jim
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I have a qusrion I have sheet 1 with a column of date b3:b33 and I want that to be copied to sheet 2 B33:b63 its text but I need the same format for text ie colour size
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Kyaw Ye Min
Kyaw Ye Min
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Hi Author,

The article you mentioned above is very helpful to me. I am not used to excel code and command. I still need to know rather than this article. I am ok with the copy and paste into next sheet. But I still need to know "how to paste and add into new line in next sheet every time I press the button". Otherwise, my data on next sheet will be replaced every time. I would really be grateful and looking forward to see your reply.
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crystal
crystal     Kyaw Ye Min
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Hi Kyaw Ye Min,
Sorry for replying so late. Follow the steps and replace the code with the below. In the code, Sheet4 is the destination worksheet you will copy data into, please change it and the copied range A1:C17 as you need. Thanks for your comment.

Private Sub CommandButton1_Click()
Dim xSWName As String
Dim xSheet As Worksheet
Dim xPSheet As Worksheet
Dim xIntR As Integer
xSWName = "Sheet4"
On Error Resume Next
Application.ScreenUpdating = False
Set xSheet = ActiveSheet
If xSheet.Name <> "Definitions" And xSheet.Name <> "fx" And xSheet.Name <> "Needs" Then
xSheet.Range("A1:C17 ").Copy
Set xPSheet = Worksheets.Item(xSWName)
xIntR = xPSheet.UsedRange.Rows.Count
xPSheet.Cells(xIntR + 1, 1).PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
End If
Application.ScreenUpdating = True
End Sub
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Chris
Chris     crystal
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Hi there please help. I require the same as above but i just need to paste whatever the active cell is into a new line (if possible above previous entries) in a different worksheet. Really appreciate any help with this. Best Regards
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Yesaya
Yesaya
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hi, help my case, i want have a button to generate macro where i have excel and export the data where in the <" "> to word, thanks
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crystal
crystal     Yesaya
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Hi,
Sorry I didn't get your point. Would be nice if you could explain with more details of what you are trying to do.
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Ted Jillett
Ted Jillett
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I'm looking for some help on that a user can click on a row number and then hit the command button that it will make a copy of that row and insert it into the row below it.
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crystal
crystal     Ted Jillett
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Good day,
Sorry can help you with that yet. Thanks for your comment.
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angela
angela
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master bagaimana jika berbeda sheet dan copy data yg diinginkan
contoh sheet1 hanya data kolom B & kolom D copy ke sheet2
terimakasih
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S J
S J
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please send VBAcode for copy single cell content using commmand button click without using text box so tha will be able to paste in any application like notepad,msword
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Lexi
Lexi
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Is it possible to make a button that just copies one selected cell on one sheet to another sheet? Thanks!
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crystal
crystal     Lexi
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Hi lexi,
The below VBA code can help you solve the problem. Please change "Sheet3" to the sheet name as you need.
Select a cell and press the command button to make it work.

Private Sub CommandButton1_Click()
Dim xSWName As String
Dim xSheet As Worksheet
Dim xPSheet As Worksheet
Dim xIntR As Integer
xSWName = "Sheet3"
On Error Resume Next
Application.ScreenUpdating = False
Set xSheet = ActiveSheet
If xSheet.Name <> "Definitions" And xSheet.Name <> "fx" And xSheet.Name <> "Needs" Then
Selection.CurrentRegion.Select
Selection.Copy
Set xPSheet = Worksheets.Item(xSWName)
xIntR = xPSheet.UsedRange.Rows.Count
xPSheet.Cells(xIntR + 1, 1).PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
End If
Application.ScreenUpdating = True
End Sub
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Jonas
Jonas
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Hello!
Is there a way to make a code so i can have a button copy a range (lets say A1:D5).
And then paste it to A6:D10.

And if i press the button once more it will copy A1:D5 to A11:D15.

And so on?
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crystal
crystal     Jonas
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Hi Jonas,
Sorry can't help you for that. Thank you for your comment.
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Abi
Abi
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This is fab - i've adapted for my s.sheet but I need it to be more dynamic and use labels rather than hard code the cell locations.
I.e in the range of A2-A6 find the name 'Jamie' and then find the name in Column K2 and paste

I also need each click to +1 and run the same copy and paste but to the next column i.e.

click 1 - pastes into Q1, Click 2 - paste into Q2 etc

Example:

Column A Column B ...... Column K Column L
1. Name Hrs worked Name Q1 Q2 Q3 Q4
2. Jamie 22 Sammy <Paste here>
3. Sammy 40 Judith <Paste here>
4. Judith 18 Jamie <Paste here>
5. Tammy 16 Keith <Paste here>
6. Keith 42 Tammy <Paste here>


Any help would be greatly appreciated.
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Teddie
Teddie
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how to code for copying cell from range a1 to a5 to paste into c1 and to next available cell sequentially?
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Teddie
Teddie
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and also, copy and paste cell one at a time..
Thank you for your help!
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ryan
ryan
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Hi guys. this needs some help, please. I need to create a 10*button in my worksheet(Sheet1) that will copy 3 cells, Example: Sheet1, A1, B1, C1. then paste that in Sheet2 A1, B1, C1. then if I click button 4, example: Sheet1, A4, B4, C4, I need this to past in Sheet2, A2, B2, C2. If I click Button 2 then it must pass in Sheet2, A3, B3, C3. I hope this makes sense.
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