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How to create a Command Button to copy and paste data in Excel?

Supposing you need to frequently copy a range of cells to other place after changing the data, the manually copy and paste method will be fussy and time-consuming. How to make this copy and paste affair running automatically? This article will show you how to use a command button to copy and paste data with only one click.

Create a Command Button to copy and paste data with VBA code

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Create a Command Button to copy and paste data with VBA code

Please do as follows to copy and paste data automatically when clicking a Command Button.

1. Insert a Command Button by clicking Developer > Insert > Command Button (ActiveX Control). See screenshot:

2. Draw a Command Button in your worksheet and right click it. Select View Code from the context menu.

3. In the popping up Microsoft Visual Basic for Applications window, please replace the original code in the Code window with below VBA code.

VBA code: Use Command Button to copy and paste data in Excel

Private Sub CommandButton1_Click()
    Application.ScreenUpdating = False
    Dim xSheet As Worksheet
    Set xSheet = ActiveSheet
        If xSheet.Name <> "Definitions" And xSheet.Name <> "fx" And xSheet.Name <> "Needs" Then
            xSheet.Range("A1:C17 ").Copy
            xSheet.Range("J1:L17").PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
        End If

    Application.ScreenUpdating = True
End Sub

Note: In the code, CommandButton1 is the name of your inserted Command Button. A1:C17 is the range you need to copy, and J1:L17 is the destination range to paste data. Please change them as you need.

4. Press Alt + Q keys to close the Microsoft Visual Basic for Applications window. And turn off the Design Mode under the Developer tab.

5. Now click the Command Button, all data in range A1:C17 will be copied and pasted into range J1:L17 without the cell formatting.

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  • To post as a guest, your comment is unpublished.
    Abi · 5 months ago
    This is fab - i've adapted for my s.sheet but I need it to be more dynamic and use labels rather than hard code the cell locations.
    I.e in the range of A2-A6 find the name 'Jamie' and then find the name in Column K2 and paste

    I also need each click to +1 and run the same copy and paste but to the next column i.e.

    click 1 - pastes into Q1, Click 2 - paste into Q2 etc

    Example:

    Column A Column B ...... Column K Column L
    1. Name Hrs worked Name Q1 Q2 Q3 Q4
    2. Jamie 22 Sammy <Paste here>
    3. Sammy 40 Judith <Paste here>
    4. Judith 18 Jamie <Paste here>
    5. Tammy 16 Keith <Paste here>
    6. Keith 42 Tammy <Paste here>


    Any help would be greatly appreciated.
  • To post as a guest, your comment is unpublished.
    Jonas · 5 months ago
    Hello!
    Is there a way to make a code so i can have a button copy a range (lets say A1:D5).
    And then paste it to A6:D10.

    And if i press the button once more it will copy A1:D5 to A11:D15.

    And so on?
    • To post as a guest, your comment is unpublished.
      crystal · 2 months ago
      Hi Jonas,
      Sorry can't help you for that. Thank you for your comment.
  • To post as a guest, your comment is unpublished.
    Lexi · 5 months ago
    Is it possible to make a button that just copies one selected cell on one sheet to another sheet? Thanks!
    • To post as a guest, your comment is unpublished.
      crystal · 5 months ago
      Hi lexi,
      The below VBA code can help you solve the problem. Please change "Sheet3" to the sheet name as you need.
      Select a cell and press the command button to make it work.

      Private Sub CommandButton1_Click()
      Dim xSWName As String
      Dim xSheet As Worksheet
      Dim xPSheet As Worksheet
      Dim xIntR As Integer
      xSWName = "Sheet3"
      On Error Resume Next
      Application.ScreenUpdating = False
      Set xSheet = ActiveSheet
      If xSheet.Name <> "Definitions" And xSheet.Name <> "fx" And xSheet.Name <> "Needs" Then
      Selection.CurrentRegion.Select
      Selection.Copy
      Set xPSheet = Worksheets.Item(xSWName)
      xIntR = xPSheet.UsedRange.Rows.Count
      xPSheet.Cells(xIntR + 1, 1).PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
      End If
      Application.ScreenUpdating = True
      End Sub
  • To post as a guest, your comment is unpublished.
    S J · 6 months ago
    please send VBAcode for copy single cell content using commmand button click without using text box so tha will be able to paste in any application like notepad,msword
  • To post as a guest, your comment is unpublished.
    angela · 8 months ago
    master bagaimana jika berbeda sheet dan copy data yg diinginkan
    contoh sheet1 hanya data kolom B & kolom D copy ke sheet2
    terimakasih
  • To post as a guest, your comment is unpublished.
    Ted Jillett · 10 months ago
    I'm looking for some help on that a user can click on a row number and then hit the command button that it will make a copy of that row and insert it into the row below it.
    • To post as a guest, your comment is unpublished.
      crystal · 8 months ago
      Good day,
      Sorry can help you with that yet. Thanks for your comment.
  • To post as a guest, your comment is unpublished.
    Yesaya · 10 months ago
    hi, help my case, i want have a button to generate macro where i have excel and export the data where in the <" "> to word, thanks
    • To post as a guest, your comment is unpublished.
      crystal · 10 months ago
      Hi,
      Sorry I didn't get your point. Would be nice if you could explain with more details of what you are trying to do.
  • To post as a guest, your comment is unpublished.
    Kyaw Ye Min · 11 months ago
    Hi Author,

    The article you mentioned above is very helpful to me. I am not used to excel code and command. I still need to know rather than this article. I am ok with the copy and paste into next sheet. But I still need to know "how to paste and add into new line in next sheet every time I press the button". Otherwise, my data on next sheet will be replaced every time. I would really be grateful and looking forward to see your reply.
    • To post as a guest, your comment is unpublished.
      crystal · 8 months ago
      Hi Kyaw Ye Min,
      Sorry for replying so late. Follow the steps and replace the code with the below. In the code, Sheet4 is the destination worksheet you will copy data into, please change it and the copied range A1:C17 as you need. Thanks for your comment.

      Private Sub CommandButton1_Click()
      Dim xSWName As String
      Dim xSheet As Worksheet
      Dim xPSheet As Worksheet
      Dim xIntR As Integer
      xSWName = "Sheet4"
      On Error Resume Next
      Application.ScreenUpdating = False
      Set xSheet = ActiveSheet
      If xSheet.Name <> "Definitions" And xSheet.Name <> "fx" And xSheet.Name <> "Needs" Then
      xSheet.Range("A1:C17 ").Copy
      Set xPSheet = Worksheets.Item(xSWName)
      xIntR = xPSheet.UsedRange.Rows.Count
      xPSheet.Cells(xIntR + 1, 1).PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
      End If
      Application.ScreenUpdating = True
      End Sub
      • To post as a guest, your comment is unpublished.
        Chris · 6 months ago
        Hi there please help. I require the same as above but i just need to paste whatever the active cell is into a new line (if possible above previous entries) in a different worksheet. Really appreciate any help with this. Best Regards
  • To post as a guest, your comment is unpublished.
    Jim · 11 months ago
    I have a qusrion I have sheet 1 with a column of date b3:b33 and I want that to be copied to sheet 2 B33:b63 its text but I need the same format for text ie colour size
  • To post as a guest, your comment is unpublished.
    Robbert · 1 years ago
    If I want to Copy this not in the current workbook but into another workbook (which is still not opened) in excel. How do I change this VBA code accordingly?
    • To post as a guest, your comment is unpublished.
      crystal · 11 months ago
      Hi Robbert,
      Sorry can't help you with that. Thanks for commenting.
  • To post as a guest, your comment is unpublished.
    MangkaNorr · 1 years ago
    sir how to copy the range of the cell in current worksheet then paste to another worksheets ?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi,
      The below VBA code can help you solve the problem.
      You need to replace the "Sheet4" and "A1:C17" in the code with your specified sheet and range.

      Private Sub CommandButton1_Click()
      Dim xSWName As String
      Dim xSheet As Worksheet
      Dim xPSheet As Worksheet
      Dim xIntR As Integer
      xSWName = "Sheet4"
      On Error Resume Next
      Application.ScreenUpdating = False
      Set xSheet = ActiveSheet
      If xSheet.Name <> "Definitions" And xSheet.Name <> "fx" And xSheet.Name <> "Needs" Then
      xSheet.Range("A1:C17 ").Copy
      Set xPSheet = Worksheets.Item(xSWName)
      xIntR = xPSheet.UsedRange.Rows.count
      xPSheet.Cells(xIntR + 1, 1).PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
      End If
      Application.ScreenUpdating = True
      End Sub
  • To post as a guest, your comment is unpublished.
    Adam · 1 years ago
    Would it be possible to for the command button to instantly paste the selected range to a specified sheet (in the next empty cell) rather than having to input each time where you want to paste the data?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi Adam,
      The below VBA code can help you solve the problem.
      You need to replace the "Sheet4" and "A1:C17" in the code with your specified sheet and range.

      Private Sub CommandButton1_Click()
      Dim xSWName As String
      Dim xSheet As Worksheet
      Dim xPSheet As Worksheet
      Dim xIntR As Integer
      xSWName = "Sheet4"
      On Error Resume Next
      Application.ScreenUpdating = False
      Set xSheet = ActiveSheet
      If xSheet.Name <> "Definitions" And xSheet.Name <> "fx" And xSheet.Name <> "Needs" Then
      xSheet.Range("A1:C17 ").Copy
      Set xPSheet = Worksheets.Item(xSWName)
      xIntR = xPSheet.UsedRange.Rows.count
      xPSheet.Cells(xIntR + 1, 1).PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
      End If
      Application.ScreenUpdating = True
      End Sub
      • To post as a guest, your comment is unpublished.
        Mohamed shoman · 1 years ago
        very good , i need to copy and paste many time is it possible to make a choice to paste a row of data to 3 rows or 5 rows whatever i like ?
  • To post as a guest, your comment is unpublished.
    Jeff McCollum · 1 years ago
    I would like to expand this one step... After pasting the actual values not formulas... I need to copy the new cell and paste in another program that's not excel, should simply I need to click the button copy the formula from a specific cell and past the actual value in another, then copy that new value to windows clipboard to past in another app. Hope this make sense, and appreciate your help in knowing how to add the new code... I know what I want it to do, just not familiar with how to code it...
    Thanks
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi,
      The code has been updated in the article, please have a try. Thank you for your comment.
  • To post as a guest, your comment is unpublished.
    Magnus · 1 years ago
    What if I would like to make a paste queue?
    To explain further. I click CommandButton1 then it copy A1. When I have used paste, the copy from A1 - Then I want to copy A2 without clicking another button, so that I can paste A2 right away, somewhere else. Then When I have used paste, the copy from A2 then copy A3. If that is possible? Can this also work in the background when use a normal Excel sheet, and try to do this action where I copy from Excel, and then paste in a completely different program like a internet browser, another program, word, txt file, and so on?

    This article was anyway extremely helpful, thank you so much!
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi Magnus,
      Sorry can't help you with that. Thanks for your comment.
  • To post as a guest, your comment is unpublished.
    Azam as · 1 years ago
    how is the formula for us to copy files
    then paste it to the next sheet. and paste the next one make a space or keep going down without deleting the previous paste.
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Good day,
      The below VBA code can help you solve the problem. Please have a try. Thank you.

      Private Sub CommandButton1_Click()
      Dim xSheet, xDWS As Worksheet
      Dim xFNum As Integer
      Dim xSRg As Range

      On Error Resume Next
      Set xSRg = Application.InputBox("Please select cell to paste the range:", "Kutools for Excel", xTxt, , , , , 8)
      If xSRg Is Nothing Then Exit Sub

      Application.ScreenUpdating = False
      Range("A1:C17 ").Copy
      xSRg.PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
      Application.ScreenUpdating = True

      End Sub
  • To post as a guest, your comment is unpublished.
    Jason · 1 years ago
    How can you alter the code to paste the results to another page with in the workbook? and how do you get the insert a row before putting the new data in so it does not overwrite it
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi Jason,
      If you want to paste the results to another worksheets within the workbook, please try the below VBA code.

      Private Sub CommandButton1_Click()
      Dim xSheet, xDWS As Worksheet
      Dim xFNum As Integer
      Dim xSRg As Range

      On Error Resume Next
      Set xSRg = Application.InputBox("Please select cell to paste the range:", "Kutools for Excel", xTxt, , , , , 8)
      If xSRg Is Nothing Then Exit Sub

      Application.ScreenUpdating = False
      Range("A1:C17 ").Copy
      xSRg.PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False
      Application.ScreenUpdating = True

      End Sub
  • To post as a guest, your comment is unpublished.
    Dom · 3 years ago
    I have used this function in my workbook. I am using active x buttons to copy and paste data within the same sheet on multiple sheets. However there are sheets without active x buttons or macros that get pasted data from the respective fields on the sheet which I don't want. Help?