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How to prevent Outlook from deleting meeting request when responding?

As you know, when you respond a meeting invitation in Inbox in Microsoft Outlook, the meeting invitation will be deleted automatically. However, some users need the meeting invitations keep in the Inbox even responded. In truth, Microsoft Outlook supports keeping the meeting requests in the original mail folder when responding.

Prevent Outlook 2010/2013 from deleting meeting requests when responding

Prevent Outlook 2007 from deleting meeting requests when responding

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arrow blue right bubblePrevent Outlook 2010/2013 from deleting meeting requests when responding

To prevent Microsoft Outlook 2010 and 2013 from deleting meeting requests after responding, please do as following:

Step 1: Click the File > Options.

Step 2: In the Outlook Options dialog box, click the Mail in the left, and then uncheck the option of Delete meeting requests and notifications from Inbox after responding in the Send Messages section. See screen shot below:

Step 3: Click the OK button to exit this dialog box.

After configuring the Outlook 2010 or 2013’s options, the meeting requests won’t be deleted from Inbox after responding.


arrow blue right bubblePrevent Outlook 2007 from deleting meeting requests when responding

To prevent Outlook 2007 from deleting meeting requests after responding, please do as following:

Step 1: Click the Tools > Options.

Step 2: In the coming Options dialog box, click the E-mail Options button on the Preferences tab.

Step 3: In the popping out E-mail Options dialog box, click the Advanced E-mail Options button.

Step 4: Now you will get into the Advanced E-mail Options dialog box. Go to the When sending a message section and uncheck the option of Delete meeting request from Inbox when responding. See screen shot below:

Step 5: Click all OK buttons to close dialog boxes.

From now on, all meeting requests in the Inbox folder won’t be removed automatically after responding.


arrow blue right bubbleRelated Article

How to hide meeting requests and responses in Outlook?

How to auto remove meeting responses/acceptances in Outlook?

How to filter meeting invites/updates/responses from emails in Outlook?


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Comments (14)
Rated 3.5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Thanks for this! The auto-delete of meeting emails is so flipping annoying!!!!!!!!!!!!!!!
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How can I prevent Office 365 from deleting my RSVP email?
This comment was minimized by the moderator on the site
Hi there,

As far as I know, there is no such setting in Office 365 😑.
If there is a solution one day, we will definitely post it on our website.

Amanda
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Many many thanks.
Rated 3.5 out of 5
This comment was minimized by the moderator on the site
its greyed out for me . i'm unable to check the box. anyone else running into this issue ?? Please advise.
This comment was minimized by the moderator on the site
The help on microsoft's website was pathetic as usual but yours was excellent.
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How do you do it in Outlook for Mac?
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This option should not be active by default. After message is deleted, it is too late.
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It is still saved in the trash for a while
This comment was minimized by the moderator on the site
And what if we RSVP on outlook mobile app? There's no setting on the app to prevent the invite from being deleted.
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yes, the same problem that solution is not working for me in office 365
This comment was minimized by the moderator on the site
I am having the same issue as Steven Yarnell. I use Office 365 for work and often times along with the meeting request are valuable descriptions of what is being discussed as well as other relevant information. I currently have to manually move the meeting request e-mail from my deleted folder back into my inbox every time I confirm I am attending an event so that I can still easily access this information and not have it automatically deleted when I sign out. Please correct this issue. thank you
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