Skip to main content

Kutools for Office β€” One Suite. Five Tools. Get More Done.

How to print an email without indentation in Outlook?

Author Kelly Last modified

Let’s say you have enabled the Include and indent original message text when replying to a message option in Outlook. Original emails will be indented automatically when replied. When printing an email replied back and forth, there will be many white space before message content. So how to remove these indentation for the sake of saving paper, good layout, or other purposes? This method will guide you to print an email without indentation in Outlook easily.

Print an email without indent in Outlook

Easily print an email' message body only without header and username in Outlook

As you know, when printing an email in Outlook, it will print out both of email header and email body as what you view in the Message window or Reading Pane. What's more, it usually adds your username above the message header. Here, I want to introduce the excellent Advanced Print feature of Kutools for Outlook, which enables you to print an email' message body only without the message header and username, and remaining the background image in Outlook. See screenshot:

print emails without header

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook now and enjoy over 100 features with unlimited access forever
Boost your Outlook 2024 - 2010 or Outlook 365 with these advanced features. Enjoy 100+ powerful features and elevate your email experience!

Print an email without indent in Outlook

Please follow below steps to print an email with all indents removed in Outlook.

1. In the Mail view, double click to open the email that you want to print without indentation.

2. Now the email is opening in a Message window. Please click Message > Actions > Edit Message. See screenshot:

doc-print-email-without-indent-1

3. Now the email is editable. Place cursor in the message body, and then press Ctrl + A keys to select all message content.

4. Go ahead to click the doc-print-email-without-indent-3 button at the bottom-right corner of Paragraph group on the Format Text tab. See screenshot:

doc-print-email-without-indent-2

5. In the opening Paragraph dialog box, please type 0 into both the Left and Right boxes (or Inside and Outside boxes) in the Indentation section, and click the OK button. See screenshot:

doc-print-email-without-indent-4

5. Now all indentations are removed from message content. Please click File > Print to print current email without indentation.

After printing the email without indentation, please close the Message window without saving the email.


Related Articles


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!

πŸ€– Kutools AI : Uses advanced AI technology to handle emails effortlessly, including replying, summarizing, optimizing, extending, translating, and composing emails.

πŸ“§ Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

πŸ“¨ Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

πŸ“ Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

πŸ‘ One-click Wonders: Reply All with Attachments  /   Anti-Phishing Emails  /  πŸ•˜Show Sender's Time Zone ...

πŸ‘©πŸΌβ€πŸ€β€πŸ‘©πŸ» Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!

Instantly unlock Kutools for Outlook with a single click. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2

πŸš€ One-Click Download β€” Get All Office Add-ins

Strongly Recommended: Kutools for Office (5-in-1)

One click to download five installers at once β€” Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!

  • βœ… One-click convenience: Download all five setup packages in a single action.
  • πŸš€ Ready for any Office task: Install the add-ins you need, when you need them.
  • 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint