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How to print an email without indentation in Outlook?

Author: Kelly Last Modified: 2016-10-24

Letโ€™s say you have enabled the Include and indent original message text when replying to a message option in Outlook. Original emails will be indented automatically when replied. When printing an email replied back and forth, there will be many white space before message content. So how to remove these indentation for the sake of saving paper, good layout, or other purposes? This method will guide you to print an email without indentation in Outlook easily.

Print an email without indent in Outlook

Easily print an email' message body only without header and username in Outlook

As you know, when printing an email in Outlook, it will print out both of email header and email body as what you view in the Message window or Reading Pane. What's more, it usually adds your username above the message header. Here, I want to introduce the excellent Advanced Print feature of Kutools for Outlook, which enables you to print an email' message body only without the message header and username, and remaining the background image in Outlook. See screenshot:

print emails without header

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arrow blue right bubblePrint an email without indent in Outlook

Please follow below steps to print an email with all indents removed in Outlook.

1. In the Mail view, double click to open the email that you want to print without indentation.

2. Now the email is opening in a Message window. Please click Message > Actions > Edit Message. See screenshot:

3. Now the email is editable. Place cursor in the message body, and then press Ctrl + A keys to select all message content.

4. Go ahead to click the  button at the bottom-right corner of Paragraph group on the Format Text tab. See screenshot:

5. In the opening Paragraph dialog box, please type 0 into both the Left and Right boxes (or Inside and Outside boxes) in the Indentation section, and click the OK button. See screenshot:

5. Now all indentations are removed from message content. Please click File > Print to print current email without indentation.

After printing the email without indentation, please close the Message window without saving the email.


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