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Kutools for Excel 22.00 HOT

300+ Powerful Features You Must Have in Excel

Kutools-for-Excel

Kutools for Excel is a powerful add-in that frees you from performing time-consuming operations in Excel, such as combine sheets quickly, merge cells without losing data, paste to only visible cells, count cells by color and so on. 300+ powerful features / functions for Excel 2019, 2016, 2013, 2010, 2007 or Office 365!

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Office Tab 14.00HOT

Adding Tabbed Interface for Office

Office Tab

It enables tabbed browsing, editing, and managing of Microsoft Office applications. You can open multiple documents / files in a single tabbed window, such as using the browser IE 8/9/10, Firefox, and Google Chrome. It's compatible with Office 2019, 2016, 2013, 2010, 2007, 2003 or Office 365. Demo

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Kutools for Outlook 13.00NEW

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Kutools for Outlook is a powerful add-in that frees you from time-consuming operations which majority of Outlook users has to perform daily! It can save your time from using Microsoft Outlook 2019, 2016, 2013, 2010 or Office 365!

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100+ Powerful Features for Word

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Kutools for Word is a powerful add-in that frees you from time-consuming operations which majority of Word users have to perform daily! It can save your time from using Microsoft Word / Office 2019, 2016, 2013, 2010, 2007, 2003 or Office 365!

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Classic Menu for Office

Bringing Back Your Familiar Menus

Restores the old look and menus of Office 2003 to Microsoft Office 2019, 2016, 2013, 2010, 2007 or Office 365. Don’t lose time in finding commands on the new Ribbon. Easy to deploy to all computers in enterprises and organizations.

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How to categorize data based on values in Excel?

doc categorize by value 1

Supposing, you need to categorize a list of data based on values, such as, if data is greater than 90, it will be categorized as High, if is greater than 60 and less than 90, it will be categorized as Medium, if is less than 60, categorized as Low as following screenshot shown. How could you solve this task in Excel?

Categorize data based on values with If function

Categorize data based on values with Vlookup function


Categorize data based on values with If function

To apply the following formula to categorize the data by value as you need, please do as this:

Enter this formula: =IF(A2>90,"High",IF(A2>60,"Medium","Low")) into a blank cell where you want to output the result, and then drag the fill handle down to the cells to fill the formula, and the data has been categorized as following screenshot shown:

doc categorize by value 2


Categorize data based on values with Vlookup function

If there are multiple grades need to be categorized as below screenshot shown, the If function may be troublesome and difficult to use. In this case, the Vlookup function can do you a favor. Please do as follows:

doc categorize by value 3

Enter this formula: =VLOOKUP(A2,$F$1:$G$6,2,1) into a blank cell, and then drag the fill handle down to the cells you need to get the result, and all data has been categorized at once, see screenshot:

doc categorize by value 4

Note: In the above formula, B2 is the cell that you want to get the categorized grade, F1:G6 is the table range you want to look for, the number 2 indicates the lookup table column number which contains the values you want to return.


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Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

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  • To post as a guest, your comment is unpublished.
    Medo · 4 months ago
    Hi
    Thank you so much for your excel inputs
    it really makes a great difference for me and I am sure for others as well
    I have a question.........
    ......................
    I had 2 columns of categorical or numerical data, I want to make a third column that is a scoring system based on the types of the data in the first 2 columns
    for example, if data in column A, B are High & High then 3rd column score is 1
    if data in column A, B are low & High then 3rd column score is 2
    if data in column A, B are High & low then 3rd column score is 3
    .......
    and If the function differs for the numerical data as wellfor example
    if data in column A, B are <2 & >4 then 3rd column score is 1
    if data in column A, B are >2 & <4 then 3rd column score is 2
    if data in column A, B are <2 & >4 then 3rd column score is 3

    Thanks in advance for your guide
  • To post as a guest, your comment is unpublished.
    عماد · 1 years ago
    عالی بود ممنون

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