Kutools for Microsoft® Outlook will simplify your daily email communication through Outlook by adding following handy features that majority of Outlook users have to perform daily! 30,000+ users' choice. Supports all languages that are supported by Microsoft Office. It is very easy to install and use. Full features free trial 60-day. 100% Satisfaction Guarantee!
Normally in Outlook, you can only set up rules to achieve Cc sending.
The Auto CC / BCC feature of Kutools for Outlook helps to easily Cc or Bcc different people based on multiple different conditions when sending emails in Outlook. Except for the “Or” relationship among the Cc and Bcc rules, it provides the unique “And” relationship among the Cc and Bcc rules that the Outlook built-in rules can’t afford, which can flexibly handle multiple Cc and Bcc scenarios in Outlook.
It is useful for you to set up the auto reply when you are busy or out of office for a vacation. This will be polite to let the senders know you won’t be able to reply to their emails right now but you’ve received them and will reply them as soon as possible.
Kutools for Outlook’s Auto Reply feature helps you to set up auto reply rule for one or multiple email accounts at the same time with customized subject and message in Outlook. You can easily enable or disable this feature with just several clicks.
When you are busy or out of office, you may not respond the incoming emails on time. In this case, you can forward these emails to another person automatically and let him or her help to answer the emails for you.
Kutools for Outlook’s Auto Forward feature can help you to auto forward all receiving emails or some specific emails by the rules to other recipients you specified. Auto Forward feature provides both “and” and “or” relationships when creating rules while Outlook does not support the “and” relationship.
It is really time-consuming to reply multiple emails one by one because Outlook only allows replying to an email per time.
Kutools for Outlook provides a handy tool to help quickly reply to multiple emails with same content in bulk, so that you don’t have to reply to emails one by one, just need to select all the emails, and then use a specified template to reply them at once.
Send Separately feature can help to send the same email to multiple recipients separately, with the corresponding greeting inserted into each email automatically. And all outgoing emails only display the address of the current recipient to protect the privacy of other recipients.
When receiving the email, the recipient only will see his or her own name, such as Dear Sally, Dear Peter, in this case, the recipient may take a closer look at the email, so the email will not be perceived as spam.
Once duplicates are created in Outlook folders, you cannot delete them easily.
The Delete Duplicate Emails/Contacts/Tasks features can help easily delete duplicate emails, contacts and tasks based on specified criteria at once, which helps to keep your Outlook folder clean and release the Outlook memory.
Know more about these features: Delete Duplicate Emails, Delete Duplicate Contacts, Delete Duplicate Tasks.
Detach attachments feature can help to delete the attachments from selected messages and save them to a specific folder at the same time, after detaching the attachment files, the attachments will be converted to hyperlink texts within the email, in this case, you can click the hyperlink to open the attachment files quickly and easily.
Auto Detach attachments feature helps to detach the attachments from all incoming emails or some specific emails automatically. Detach the attachments can reduce the size of the email and data file.
If you want to download and save the attachments in bulk from Outlook, Kutools for Outlook’s Save / Auto Save Attachments feature may be the best way to do so. Save Attachments feature can help to save all or specific attachments from selected emails manually. Auto Save Attachments feature helps to save the attachments from all incoming emails or some specific emails automatically.
After saving the attachments, you can delete the unwanted large attachments for reducing the size of the email and data file.
Lots of attachments accompany emails will enlarge the size of Outlook data file, so you may think of reducing the size of attachments to keep your email and Outlook data file small. The most direct approach is to compress the attachments size. The Compress All (attachments) and Auto Compress (attachments) feature of Kutools for Outlook can easily compress not only attachments of selected emails, but also compress attachments automatically when email coming.
Besides, you can apply the Uncompress All (attachments) feature to uncompress all compressed attachments at ease.
The Statistics feature of Kutools for Outlook helps to know exactly how many emails you received or sent per day/week/month or between certain dates in Outlook.
The software is described below, arranged by the Ribbon group in which they appear.
|Related Group Features|
|Related Group Features|
Note: These two Kutools tabs will be displayed when opening an email or replying/forwarding an email in Outlook.
Auto CC / BCC: This utility can help you to easily set up CC or BCC rules for all sending emails in Outlook. Besides, you can easily customize rules with specific criteria for controlling auto CC or BCC when sending emails. For example, you can:
Auto Forward: With this utility, you can easily set up rules for automatically forwarding all receiving emails to specific recipients. Beyond that, this feature allows you to customize rules for automatically forwarding certain incoming emails to recipients based on criteria. For example, you can:
Auto Reply: With this utility, you can easily set up Auto Reply rules for out of office for one or multiple email accounts at the same time with customized subject and body.
Junk Email Filter: This group collects useful features to block and unblock emails, which can help to reduce unwanted (junk) emails from your Inbox folder.
Mark Deleted Items As Read: When deleting emails from the Inbox folder without reading them, these emails will be displayed as unread status in the Deleted Items folder. This feature can help you to quickly mark all unread deleted items in the Deleted Items folder as well as the subfolders as read with only one click.
Fixed Formatting: This group includes two features "Fix Reply Formatting" and "Fixed Forward Formatting" to help you easily reply or forward messages with a fixed formatting without setting the format each time manually:
Email Warning: This group collects two features that can pop up warning when replying or sending emails meeting specific criteria in Outlook.
Schedule auto send: Recurring emails means the messages that are supposed to be sent automatically and periodically based on the user defined settings. With this utility, you can create multiple recurring emails, and send the messages at daily, weekly, monthly, yearly intervals you set.
Bulk Reply: With this utility, you can quickly reply to multiple received emails at the same time without manually replying one by one or creating complex and time-consuming rules.
Bulk Forward: When selecting multiple emails and apply the Forward function, all selected emails will be attached as attachments in the forward message window by default. With this utility, you can forward multiple emails individually as normal emails instead of sending them as attachments.
Bulk Save: This utility helps to save multiple emails as other format files separately in bulk. It gathers six file formattings as follows:
Advanced Search: This utility helps to search and filter Emails, Contacts, Tasks, Appointments and Meetings by one or more criteria at the same time, and supports saving each group of search criteria as a scenario (you can easily edit and reuse the scenario in the future).
Search: This group gathers vary kinds of search features to help you easily search emails based on specific criteria in Outlook.
Search emails by sender:
Search emails by recipient:
Search emails by current reply to:
(Search) This Contact: With this utility, you can quickly search emails in all mail folders which include a specific contact in the Contact list.
Clear Search History: With this utility, you can clear all recent search history in Outlook with only a click.
Reply: In this Reply group, you can easily reply an email with attachment or reply an email without the original message text as you need.
Setup Replies To: Normally, after sending an email, the replied message goes to the email account where you sent the original email. If you require all replied messages go to a specific email account, this fearure can help you easily get it down. It can help to:
Relative Current: This function collects two utilities which can help to delete emails which relative with the selected one.
Delete Duplicate: This function collects three utilities which can help to easily delete duplicate emails, tasks and contacts in Outlook.
Remove Subject Prefix: When replying or forwarding messages, the prefix text RE or FW will be inserted in front of the subject line automatically. This utility can help to quickly remove all RE or FW prefix from selected emails or emails of specified folders at once. Besides, you can specify certain prefix to remove from emails based on you needs.
Remove Stuck Messages: Sometimes, an email will be stuck in Outlook’s Outbox if it is too large to send or other reasons. This feature helps to remove all stuck messages from the Outbox with one click only.
Attachment Manager: With this utility, you can easily save / delete / compress / detach multiple attachments from multiple emails. This manager also enables to automatically detach all attachments in incoming emails, and automatically compress all attachments in incoming and outgoing emails as well.
Attachment Tools: This group collects some useful tools for easily handling Outlook attachments:
Auto Save attachments: This feature can help to automatically save all attachments when email arriving. Besides, it supports to create rules to only detach specific attachments when email arriving.
Auto Detach attachments: This feature can help to automatically detach all received attachments. Besides, it supports to create rules to detach only specific attachments when email arriving.
Auto Compress attachments: This feature can help to automatically detach all received attachments. Besides, it supports to create rules to detach only specific attachments when email arriving.
Attachment Options: Click the right arrow button in the Attachments group to display this tool. Here it provides useful options for you to easily managing the saving, detaching and compressing of attachments.
Add date into subject when creating a new email: This option can help to automatically insert the current date into the subject when creating new emails in Outlook.
Add a signature with date when create, reply to and forward email: This option can help to automatically insert the current date into the signature when creating new emails or replying/forwarding emails in Outlook.
Always reply with default account: With this option, you can always reply all emails with the default email account in Outlook.
Add greeting when create, reply to and forward an email: Enable this option can help to automatically insert greeting in the email body when replying email in Outlook.
Include myself when reply all: With this utility, you can always include yourself in a reply all message.
Warning when Reply / Reply All: Enable this utility will display a warning when clicking on the "Reply" or "Reply All" button of a message containing multiple recipients.
Use default account to forward: Enable this utility will always forward emails with the default account.
Check Malicious: After enabling this utility, a phishing warning will display before the email subject when it arrives (the incoming email must contain phishing links in the message body).
Show Hidden Links: This utility can help you extract and display all hidden links for all incoming email messages automatically in Outlook.
Show: It will display a notification to tell you that what Kutools for Outlook has done for you. There are 6 options:
Enable Log: You can enable the Log to help record all logs of Kutools for Outlook.
Change default text zoom: With this utility, you can change the text zoom of reading, composing, replying and forwarding email windows to a specific percentage.
Enable query builder: This option can help you to easily enable the Query Builder in Outlook.
Change maximum attachment size: This option can help to quickly increase or change the maximum attachment size limit in Outlook.
Configure attachment types: This option can help Outlook users easily unblock or access to attachments with specific file extensions.
Change the default attachment saving folder: This option can help you configure the default folder for saving your attachments easily.
Statistics: This utility can help you to quickly count emails in Outlook in a certain time. It is optional to export the final report of all counting results to a new file such as an Excel workbook. For example, you can:
Message Header Analyzer: This utility can help you to easily view and analyze the full internet headers of an email with one click.
Count Selected Items: This feature helps to easily count number of selected items in Outlook.
Delete Duplicate Contacts: With this utility, you can quickly delete all duplicate contacts from one or multiple contacts folders at once. It is optional to move all duplicate contacts from the specified folder(s) to another folder instead of permanently removing them.
Note: By default, duplicate contacts should contain the same Email 1 Address and Full name. You can customize your own criteria for duplicates checking as you need.
Merge Duplicate Contacts: With this utility, you can easily merge all duplicate contacts in one or multiple contacts folders by certain fields in outlook.
Note: By default, duplicate contacts should contain the same Email 1 Address and Full name. You can customize your own criteria for duplicates checking as you need.
Add from Message: This utility can help to quickly add all senders and recipients from selected emails to Contacts folder at once without duplicates creating.
Add to Group: This utility can help to quickly add multiple recipients’ or senders’ email addresses of selected emails to a specific contact group.
Contact Group: This function collects two utilities which can help to not only split a contact group into two groups but also break all members of a contact group into individual contact.
Go To Folder: With this utility, you can quickly search a folder by name then go to this folder directly in Outlook.
Temp Folder: This utility can help to open Outlook secure temporary folder with just one click.
Folder related: This group gathers three features to help you easily merge different kinds of folders in Outlook:
Close To Minimize: This utility can help to minimize Outlook instead of closing when clicking on the Close button.
Message Reminders: This utility can help to create rules to set important emails based on specified texts. It will pop an important reminder when important email arrives. For example, you have configured texts such as "Test" as important email criteria, when receiving an email that contains "Test" in the email subject, body, sender name or even in the sender's email address, this email will be regarded as an important email and you will get a reminder at the same time.
Show Number of Items: This function gathers two features which can help to display the total number of unread items or all items (includes read and unread items) in all Outlook folders at the same time.
Show Message Info:
Advanced Print: You can easily print Contacts, contact group, meetings as well as emails with this function.
Print Selection: This utility helps to print only the selection of an email.
Birthday: This function provides two utilities to remove and restore birthday reminders based on your needs.
Log: It helps to record the successful and failed results for the automatic operations of Kutools for Outlook.
Register: You can register the software from here.
Help: You can access the feature tutorials and change or customize the language of the software from here. It also includes a register, version information of the software.
Toolbar mode: You can choose a toolbar mode to suit your toolbar.
Information: It will tell you how many operations are processing by the software now.
AutoText Pane: You may want to save those frequently-used contents as a template for easily use in the future. This AutoText Pane can help to save the frequently-used phrases, pictures or shapes as autotext entries in Outlook. When composing an email, you can just click on the autotext entry to insert it into the email body.
Duplicate Names: With this utility, you can quickly remove all duplicate recipients from the To/Cc/Bcc fields at the same time with only one click.
My Names: With this utility, you can quickly remove the email accounts of yourself from the To, Cc, and Bcc fields when composing an email message.
Insert History Message: When applying the Reply / Reply All without History feature to reply a selected email without history message, you can click this Insert History Message button feature to bring the history message back to the current replying message window easily.
Direct Reply To: After setting reply-to address for email account with the SetUp Replies To feature, you can can click on this button to disable the reply-to address for one email while composing the email.
Send Separately: This feature can help to send same email to multiple recipients (those recipients are added to the To fields) with personalized greeting separately at once without them knowing each other.
Skip Auto CC / BB: It will not auto cc or bcc this email even though it meets the auto cc / bcc rules.
Rely Selection: With this utility, you can reply to an email with some selected important text only in Outlook.
Signature to Contact:: With this utility, you can convert the sender’s signature to a contact quickly.
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