Upgrade your Outlook experience with Kutools, the ultimate tool that has revolutionized daily email tasks for over 30,000 satisfied users worldwide! The free version of Kutools includes more than 70 basic and advanced features, including an AI assistant for smart replies, translation, summarization, and email optimization using the latest AI technology. It supports all languages supported by Office. Kutools for Outlook free version can be used for both non-commercial and commercial purposes. No ads, free forever. But that's not all! Kutools for Outlook's professional version offers over 100 powerful features, providing even more tools to streamline your email management and boost productivity. Start using Kutools now to boost your email processing efficiency!
Free Version includes 70+ Powerful Features (Include AI)
Free for Non-commercial and Commercial Use
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Normally in Outlook, you can only set up rules to achieve Cc sending.
The Auto CC / BCC feature of Kutools for Outlook helps to easily Cc or Bcc different people based on multiple different conditions when sending emails in Outlook. Except for the “Or” relationship among the Cc and Bcc rules, it provides the unique “And” relationship among the Cc and Bcc rules that the Outlook built-in rules can’t afford, which can flexibly handle multiple Cc and Bcc scenarios in Outlook.
It is useful for you to set up the auto reply when you are busy or out of office for a vacation. This will be polite to let the senders know you won’t be able to reply to their emails right now but you’ve received them and will reply them as soon as possible.
Kutools for Outlook’s Auto Reply feature helps you to set up auto reply rule for one or multiple email accounts at the same time with customized subject and message in Outlook. You can easily enable or disable this feature with just several clicks.
When you are busy or out of office, you may not respond the incoming emails on time. In this case, you can forward these emails to another person automatically and let him or her help to answer the emails for you.
Kutools for Outlook’s Auto Forward feature can help you to auto forward all receiving emails or some specific emails by the rules to other recipients you specified. Auto Forward feature provides both “and” and “or” relationships when creating rules while Outlook does not support the “and” relationship.
It is really time-consuming to reply multiple emails one by one because Outlook only allows replying to an email per time.
Kutools for Outlook provides a handy tool to help quickly reply to multiple emails with same content in bulk, so that you don’t have to reply to emails one by one, just need to select all the emails, and then use a specified template to reply them at once.
Send Separately feature can help to send the same email to multiple recipients separately, with the corresponding greeting inserted into each email automatically. And all outgoing emails only display the address of the current recipient to protect the privacy of other recipients.
When receiving the email, the recipient only will see his or her own name, such as Dear Sally, Dear Peter, in this case, the recipient may take a closer look at the email, so the email will not be perceived as spam.
Once duplicates are created in Outlook folders, you cannot delete them easily.
The Delete Duplicate Emails/Contacts/Tasks features can help easily delete duplicate emails, contacts and tasks based on specified criteria at once, which helps to keep your Outlook folder clean and release the Outlook memory.
Know more about these features: Delete Duplicate Emails, Delete Duplicate Contacts, Delete Duplicate Tasks.
Detach attachments feature can help to delete the attachments from selected messages and save them to a specific folder at the same time, after detaching the attachment files, the attachments will be converted to hyperlink texts within the email, in this case, you can click the hyperlink to open the attachment files quickly and easily.
Auto Detach attachments feature helps to detach the attachments from all incoming emails or some specific emails automatically. Detach the attachments can reduce the size of the email and data file.
If you want to download and save the attachments in bulk from Outlook, Kutools for Outlook’s Save / Auto Save Attachments feature may be the best way to do so. Save Attachments feature can help to save all or specific attachments from selected emails manually. Auto Save Attachments feature helps to save the attachments from all incoming emails or some specific emails automatically.
After saving the attachments, you can delete the unwanted large attachments for reducing the size of the email and data file.
Lots of attachments accompany emails will enlarge the size of Outlook data file, so you may think of reducing the size of attachments to keep your email and Outlook data file small. The most direct approach is to compress the attachments size. The Compress All (attachments) and Auto Compress (attachments) feature of Kutools for Outlook can easily compress not only attachments of selected emails, but also compress attachments automatically when email coming.
Besides, you can apply the Uncompress All (attachments) feature to uncompress all compressed attachments at ease.
The Statistics feature of Kutools for Outlook helps to know exactly how many emails you received or sent per day/week/month or between certain dates in Outlook.
The software is described below, arranged by the Ribbon group in which they appear.
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Popular | Automatic | Message | Search | Option |
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Report | Delete | Attachments | Contact | Folders | View | Calendar |
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Related Group Features |
Note: This Kutools tab will be displayed when opening an email or replying/forwarding an email in the Outlook composing window.
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Related Group Features |
Note: This Kutools tab will be displayed when opening an email in the Outlook reading window.
Kutools AI: AI Mail Assistant utilizes the most advanced AI technology to assist you in replying to emails swiftly, precisely, and intelligently. Moreover, it optimizes email content, summarizes email messages, and translates them into various languages, allowing you to manage your emails more effortlessly and efficiently.
Resource: When you enable any one of options in this feature, a pane will appear on the right side of Outlook (In reading pane or pop-up window). Through this pane, you can insert emojis, autotext, and bookmarks into your messages.
Floating Toolbar: When you enable any one of options in this feature, a floating toolbar of emoji will dispaly in the Outlook for quickly adding emojis.
Tab Bar: When you enable this feature, it will introduce a tabbed interface to Outlook. All open Outlook windows, including message, contacts, and task windows, will be displayed in a tab bar for quick switching.
Show Message Info:
Add Contact:
Anti-Phishing: This feature can automatically or manually check the hidden link addresses in the emails and show the real link addresses, help users better avoid clicking phishing links.
Advanced Rules: Offers more rules and configuration options that Outlook's default settings.
Junk: This group collects useful features to block and unblock emails, which can help to reduce unwanted (junk) emails from your Inbox folder.
Auto Reply: With this utility, you can easily set up Auto Reply rules for out of office for one or multiple email accounts at the same time with customized subject and body.
Auto Forward: With this utility, you can easily set up rules for automatically forwarding all receiving emails to specific recipients. Beyond that, this feature allows you to customize rules for automatically forwarding certain incoming emails to recipients based on criteria. For example, you can:
Auto CC / BCC: This utility can help you to easily set up CC or BCC rules for all sending emails in Outlook. Besides, you can easily customize rules with specific criteria for controlling auto CC or BCC when sending emails. For example, you can:
Recurring Email: Recurring emails means the messages that are supposed to be sent automatically and periodically based on the user defined settings. With this utility, you can create multiple recurring emails, and send the messages at daily, weekly, monthly, yearly intervals you set.
Schedule Email: You can customize the sending time of emails, the email will automatically be sent when the set time is reached.
Delay Emial: After activating this function, all outgoing emails will be delayed for a specified time before sending, you can free undo the email during this time.
More:
Bulk Reply: With this utility, you can quickly reply to multiple received emails at the same time without manually replying one by one or creating complex and time-consuming rules.
Bulk Forward: When selecting multiple emails and apply the Forward function, all selected emails will be attached as attachments in the forward message window by default. With this utility, you can forward multiple emails individually as normal emails instead of sending them as attachments.
Save as PDF: This utility helps to save multiple emails as other format files separately in bulk. It gathers six file formattings as follows:
Reply with Original Attachment: This utility can help to keep the original attachments when replying an email with attachments.
Reply All with Original Attachment: This utility can help to keep the original attachments when clicking the Reply All button of an email with attachments.
Respond:
Advanced Search: This utility helps to search and filter Emails, Contacts, Tasks, Appointments and Meetings by one or more criteria at the same time, and supports saving each group of search criteria as a scenario (you can easily edit and reuse the scenario in the future).
Search emails by sender:
Search emails by recipient:
Search emails by current reply to:
Add date into subject when creating a new email: This option can help to automatically insert the current date into the subject when creating new emails in Outlook.
Add a signature with date when create, reply to and forward email: This option can help to automatically insert the current date into the signature when creating new emails or replying/forwarding emails in Outlook.
Always reply with default account: With this option, you can always reply all emails with the default email account in Outlook.
Add greeting when create, reply to and forward an email: Enable this option can help to automatically insert greeting in the email body when replying email in Outlook.
Include myself when reply all: With this utility, you can always include yourself in a reply all message.
Warning when Reply / Reply All: Enable this utility will display a warning when clicking on the "Reply" or "Reply All" button of a message containing multiple recipients.Warning me when reply all to a message that have me in Bcc: After enabling this utility, a warning dialog will pop up when you apply the Reply All function of an email which your email address locates in the BCC field.
Use default account to forward: Enable this utility will always forward emails with the default account.
Show: It will display a notification to tell you that what Kutools for Outlook has done for you. There are 6 options:
Enable Log: You can enable the Log to help record all logs of Kutools for Outlook.
Change default text zoom: With this utility, you can change the text zoom of reading, composing, replying and forwarding email windows to a specific percentage.
Enable query builder: This option can help you to easily enable the Query Builder in Outlook.
Change maximum attachment size: This option can help to quickly increase or change the maximum attachment size limit in Outlook.
Configure attachment types: This option can help Outlook users easily unblock or access to attachments with specific file extensions.
Change the default attachment saving folder: This option can help you configure the default folder for saving your attachments easily.
Statistics: This utility can help you to quickly count emails in Outlook in a certain time. It is optional to export the final report of all counting results to a new file such as an Excel workbook. For example, you can:
Report:
Duplicate Emails: This utility helps to quickly delete duplicate emails from folders of one or multiple email accounts. Besides, it allows moving all duplicate emails from folders across multiple email accounts to a specific folder.
Delete Duplicate Contacts: With this utility, you can quickly delete all duplicate contacts from one or multiple contacts folders at once. It is optional to move all duplicate contacts from the specified folder(s) to another folder instead of permanently removing them.
Note: By default, duplicate contacts should contain the same Email 1 Address and Full name. You can customize your own criteria for duplicates checking as you need.
Merge Duplicate Contacts: With this utility, you can easily merge all duplicate contacts in one or multiple contacts folders by certain fields in outlook.
Note: By default, duplicate contacts should contain the same Email 1 Address and Full name. You can customize your own criteria for duplicates checking as you need.
Delete Duplicate Tasks: This utility helps to quickly remove all duplicate tasks in a single folder or across multiple folders at the same time and just keep one.
Remove Subject Prefix: When replying or forwarding messages, the prefix text RE or FW will be inserted in front of the subject line automatically. This utility can help to quickly remove all RE or FW prefix from selected emails or emails of specified folders at once. Besides, you can specify certain prefix to remove from emails based on you needs.
Delete:
Attachment Manager: With this utility, you can easily save / delete / compress / detach multiple attachments from multiple emails. This manager also enables to automatically detach all attachments in incoming emails, and automatically compress all attachments in incoming and outgoing emails as well.
Attachment Tools: This group collects some useful tools for easily handling Outlook attachments:
Auto Save attachments: This feature can help to automatically save all attachments when email arriving. Besides, it supports to create rules to only detach specific attachments when email arriving.
Auto Detach attachments: This feature can help to automatically detach all received attachments. Besides, it supports to create rules to detach only specific attachments when email arriving.
Auto Compress attachments: This feature can help to automatically detach all received attachments. Besides, it supports to create rules to detach only specific attachments when email arriving.
Attachment Options: Click the right arrow button in the Attachments group to display this tool. Here it provides useful options for you to easily managing the saving, detaching and compressing of attachments.
Contact Group: This function collects two utilities which can help to not only split a contact group into two groups but also break all members of a contact group into individual contact.
(Search) This Contact: With this utility, you can quickly search emails in all mail folders which include a specific contact in the Contact list.
Consolidate: This group gathers three features to help you easily merge different kinds of folders in Outlook:
Folder:
Close To Minimize: This utility can help to minimize Outlook instead of closing when clicking on the Close button.
Message Reminders: This utility can help to create rules to set important emails based on specified texts. It will pop an important reminder when important email arrives. For example, you have configured texts such as "Test" as important email criteria, when receiving an email that contains "Test" in the email subject, body, sender name or even in the sender's email address, this email will be regarded as an important email and you will get a reminder at the same time.
Advanced Print: You can easily print Contacts, contact group, meetings as well as emails with this function.
Print Selection: This utility helps to print only the selection of an email.
Birthday: This function provides two utilities to remove and restore birthday reminders based on your needs.
Check for Updates: Click to check and install the latest version of Kutools for Outlook.
Log: It helps to record the successful and failed results for the automatic operations of Kutools for Outlook.
Register: You can register the software from here.
Help: You can access the feature tutorials and change or customize the language of the software from here. It also includes a register, version information of the software.
Toolbar mode: You can choose a toolbar mode to suit your toolbar.
Information: It will tell you how many operations are processing by the software now.
Duplicate Names: With this utility, you can quickly remove all duplicate recipients from the To/Cc/Bcc fields at the same time with only one click.
My Names: With this utility, you can quickly remove the email accounts of yourself from the To, Cc, and Bcc fields when composing an email message.
Insert History Message: When applying the Reply / Reply All without History feature to reply a selected email without history message, you can click this Insert History Message button feature to bring the history message back to the current replying message window easily.
Send Separately: This feature can help to send same email to multiple recipients (those recipients are added to the To fields) with personalized greeting separately at once without them knowing each other.
Direct Reply To: After setting reply-to address for email account with the SetUp Replies To feature, you can can click on this button to disable the reply-to address for one email while composing the email.
Skip Auto CC / BB: It will not auto cc or bcc this email even though it meets the auto cc / bcc rules.
Rely Selection: With this utility, you can reply to an email with some selected important text only in Outlook.
Signature to Contact:: With this utility, you can convert the sender’s signature to a contact quickly.
Over 70 features available for free, with no restrictions.
Popular
AI Reply
AI Optimize
AI Summary
AI Translate
Emoji
AutoText
Bookmark
Floating Toolbar
Tab Bar
Automatic
Anti-Phishing
Block Senders
Block Sender Domains
Block Subject
Block Body
Never Block Senders
Never Block Sender Domains
Never Block Subject
Never Block Body
Manage Junk Email Filter
Auto Reply
Auto Forward
Recurrung Email (Create three email templates for free)
Schedule Auto Send
Delay Email
Fix Reply Formatting
Fix Forward Formatting
Remind Me When I Send a Message That's Missing Attachments
Mark as Read
Messages
Bulk Reply (Create three templates for free)
Save as PDF
Reply Without History
Reply All Without History
Recall Email
Recall Email History
Search
Search Emails Contains the Sender
Search Emails from the Sender
Search Emails to the Sender
Search by Sender Domain
Search Reply To Current Sender
Search Emails Contain the Recipient
Search Emails from the Recipient
Search Emails Sent to the Recipient
Search Emails with Recipient's Domain
Search Reply To Current Recipien
Search This Contact
Options
Add date into subject when creating a new email
Add a signature with date when create, reply to and forward email
Add greeting when create, reply to and forward an email
Include myself when reply all
When the message has multiple recipients, remind me when clicking on "Reply All"
When the message has multiple recipients, remind me when clicking on "Reply"
Warning me when "Reply All" to a message that have me in BCC
Show prompt window when auto CC/BCC
Show prompt window when forwarding automatically
Show prompt window when replying automatically
Show prompt window when recurring send email
Show prompt window when schedule or delay send email
Enable log
Enable auto zoom in read, compose and reply window
Restore "Query Builder" tab in Outlook Advanced Find Dialog
Maximum Attachment Size
Safe Attachment Extensions
Default Folder for Saving Attachments
Report
Quick Report (Default fields are free; other fields incur charges)
Message Header Analyzer
Count Selected Items
Delete
Remove Duplicate Emails from Selected
Remove Subject Prefix
Delete Emails by Same Sender
Delete Emails by Same Subject
Remove Stuck Messages from the Outbox
Attachments
Auto Save Attachments
Auto Detach Attachments
Auto Compress Attachments
Folders
Consolidating Folders
Merge Inboxes
Merge Folders Into Data File
All Folders Show Number of Unread Items
All Folders Show Total Number of Items
Go To Folder
Temp Folder
Advanced Print
Calendar
Remove or Restore Birthday Reminders
Message Composing
Remove Duplicate Names from To/CC/BCC fields
Remove My Names from To/CC/BCC fields
Signature to Contact
All features (100+), including free ones, are accessible.
Popular
Show Time Zone
Show Message Info
Add Contacts from Message
Add Contacts to Group
Automatic
Advanced Rules
Run Junk Rules Now
Auto CC/BCC
Setup Replies to
Messages
Bulk Forward
Reply with Original Attachment
Reply All with Original Attachment
Search
Advanced Search
Search Message Contains Reply to Address
Search From Current Reply To
Search To Current Reply To
Search Cuurent Reply To Domain
Search By Reply To
Clear Search History
Options
Always reply with default account
Always forward with default account
Report
Statistics Outlook Items
Delete
Quick Scan and Remove Duplicate Emails
Advanced Scan and Remove Duplicate Emails
Remove Duplicate Contacts
Remove Duplicate Tasks
Attachments
Attachment Manager
Compress All Attachments
Uncompress All Attachments
Detach All Attachments
Restore All Attachments
Save All Attachments
Rename All Attachments
Rename
Compress
Uncompress
Copy Attachment Names
Repair Detach Links
Rename Attachment
Contact
Split to Multiple Contact Groups
Break Contact Group
View
Click Close Button to Minimize Outlook
Messages Reminders
Print Selection
Message Composing
Reply Selection
Insert History Message
Send Separately
Direct Reply To
I usualy work with Excel and I found Kutools as a tool to make work more effective. In fact, Kutools is an excellent work tool.
Now, I'm working on an Excel document that I need make some changes too. It's an important document, include all of students and it has many worksheets, so I will use kutools to turn my task more easier and faster.
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I can save a lot of time on many Word and Excel operations. Ex: you can spit last-mid-first name very easily by some mouse-click (If only use Excel without add-in as this tool, you need to combine "RIGHT", "LEFT", "MID", "FIND" or "SEARCH" functions to split name),.....
I really like it, five star!
From Thanh Nhan, an officer from VN
Wonderful software to improve productivity, save time and make more money in the process.
KuTools for Outlook is the best add-on for Outlook that I have found, and I have looked at a lot of add-ons. KuTools extends Outlook greatly and makes me more productive. I cannot imagine using Outlook without KuTools.
- Jeffrey Wisniewski
Мне не нужно много писать, вы лучшие в своём деле, я всем рекомендую только вас , спасибо вам !!!
Ku Tools for Word, Ku Tools for Excel, and Office Tabs are the very best tools in my software library. I use them every single day, because hey are all filled with tools that are guaranteed to at least double your productivity, when you are working in either Word or Excel.
These tools are worth their weight in gold and besides my personal experience, now I will share my background, so you can trust my recommendation.
I have been teaching software applications for over twenty years, and spend 12 hours a day on the computer. Here are just a few of the applications:
As a chess master …
Once every three months I hold webinars where I teach my students how to use the high end features of high end chess database software.
As a financial analyst …
I use Excel to build templates, design business models, crunch numbers, and make projections.
As a published author …
I use Microsoft Word to write books, format the content to publish on Amazon, and have spent many hours customizing Word in order to multiply my productivity.
About two weeks ago, I counted the number of applications I’ve used in the last 6 months, and the total came to exactly 33.
I know software. Ku Tools is one of the best and most useful I’ve ever seen.
I am using KuTools for Excel. As a 70 year old I find some of Excel's functions very complicated & time consuming to work out how to use them.
Excel is an excellent program but with KuTools it becomes superb. KuTools make complicated tasks easy & also saves loads of time.
I recommended very highly.
Ed Burton - UK
Kutools Continues to add and improve on an already fantastic excel add-in. The latest 22.00 version release added multiple chart template Automations with just a button click. The charts come with examples on the correct use on how to shape your data to be able to use them in your reports for data analysis correctly
They Also expanded addition Routine functions for dates and times, a formula helper I been use Kutools add-in for years. I have the Excel, Word and outlook Kutoold add-in. Like the others this upgraded expanded excel add-in makes all my daily routines and reports quick to generate and more efficient and more productiveness.
Kutools is constantly expanding and improving and is a must have utility to add to your productivity tools. I highly recommend all the Kutools add-in’s.
This latest Excel version 22 is a must have. Thanks for a great set of tools that makes the daily routines in my job easier and more productive
Stephen
#recommendation #efficieny #Excel
I am a student of International Trade. So I work a lot on data especially HS codes which contain more than five thousand rows and descriptions!
After having used Kutools add-ins for Excel, I could remove a big burden from my shoulder! Kutools for Excel does make your life much easier and more efficient if you are "full time" Excel user! It really saves your time. Because it completes tasks within seconds that otherwise would take hours from you if you do manually!
Hats off to the developers and team!
Thanks!
I have used Office Tab for some years and it is great. I recently started using the Office Favourites and find them really useful to access any group of office files easily. However it is annoying that I seem to have to open an office application before accessing My favourites. Would it be possible to add a way to open favourites in the Office Tab settings App ?
Kutools is absolutely the business! It does all the stuff that Excel should do but can't! The functions are unbelievable and every time I discover another one it just makes me smile and laugh how handy it is. Well done to the dev's. And this is not a paid review either. It's just a bloody handy tool. Many thanks!